153.9 Design
| Available Design Boilerplate Agreements | DE Section | What triggers the use of this agreement? When is it used? | Who are the drafters? | Who needs to review the document prior to execution?1 | Who signs for MoDOT?2 | Is acknowledge- ment by a notary public required? |
Link to Available Instructions | ||
|---|---|---|---|---|---|---|---|---|---|
| Executing Signature | Approval as to Form | Attestation Signature | |||||||
| DE01-_FEE_ Design_Consultant_ Services_Agreement (All_Fees) |
Consultant | Master Agreement for On-Call Consultant Contracts | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 134.2.4 |
| DE01-FA_ Design_Consultant _Agreement (Federal_Assistance) |
Consultant | Consultant Contract via RFP | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 134.3 |
| DE01-FASUP_ Design_Consultant_ Supplemental_Agreement (Federal_Assistance) |
Consultant | Supplemental Agreement for Consultant Contract via RFP | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 134.5.2 |
| DE01-HREXT _Extenstion_for_ Hourly_Rate_ Consultant_Agreement |
Consultant | Extend Hourly Rate Consultant Agreement | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE01-MOU-FA _Memorandum_of _Understanding (Federal_Assistance) |
Consultant | MOU for On-Call Consultant | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | District Engineer/Division Head | - | - | No | EPG 134.2.4 |
| DE01-MOUSUP _Supplemental_ Memorandum_of_ Understanding |
Consultant | Supplemental Agreement for MOU On-Call consultant contract | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | District Engineer/Division Head | - | - | No | EPG 134.5.2 |
| DE01-SFSUP_ Design_Consultant_ Supplemental_Agreement (State_Funded) |
Consultant | Need to supplement a consultant contract for design | Project Managers/Contract Administrators | Design Liaison/Professional Services Committee | District Engineer/Division Head | - | - | No | EPG 134.5.2 |
| DE06_-_ Electronic_Signature _Agreement |
Bidding | Contractor wants to utilize Electronic Bidding through Bid Express | Bidding & Contract Services Staff | Bidding & Contract Services Engineer/State Design Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE07_Cost_ Apportionment _Agreement |
Liaisons | STIP Project | Project Managers/Contract Administrators | Design Liaison, Agreements Group | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | Instruction for drafting DE07 Cost Apportionment Agreement are best used side-by-side with the agreement while drafting. |
| DE08_ Maintenance_Agreement |
Liaisons | County assuming maintenance of roadway upon completion of highway construction project | Project Managers/Contract Administrators | Design Liaison, Agreements Group | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 171.1.1 |
| DE09_Wetland_ Cooperative_Agreement |
Environmental | Mitigation created on Corps Land | Wetland Specialists/Chief Counsel's Office | District Engineer/Chief Counsel's Office/State Design Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE10_County _Agreement |
LPA | STIP Project | Project Managers/Contract Administrators | Design Liaison Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 235.2.3 |
| DE11_Municipal _Agreement |
LPA | STIP Project | Project Managers/Contract Administrators | Design Liaison Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 235.2.3 |
| DE12_Hazardous _Waste_Consultant _Agreement |
Environmental | The need for site investigations on ROW | Hazardous Waste Specialists/Chief Counsel's Office | Hazardous Waste Specialist/Prof. Services Committee/State Design Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE13_Structure _Transfer_Agreement |
Historic Preservation | Historic property going to another owner | Historic preservation specialist | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE14_Training _Exercises_Agreement |
District | Fire Protection District/City Department to use Commission's Property for training emergency fire operations | District | Chief Counsel's Office/Design Liaison Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | Yes | - |
| DE14-HP_ Training_ Exercises_Agreement _(Highway_Patrol) |
District | MHSP to use Commission Property for Training Emergency Operations | District | Design Liaison Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE15-SF_ Project_Inspection _Consultant_Agreement |
Consultant | Need to hire consultant to perform construction inspection | Project Managers/Contract Administrators | Design Liaison, Agreements Group | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE16_ Architectural_ Services_Agreement |
Consultant | Need to hire architect | Project Managers/Contract Administrators | Design Liaison, Agreements Group | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE20_-_Right_ to_Enter_for_ Training_Agreement_- _Clean_Water_Act |
Environmental | CWA participant entering MoDOT & MDC lands | Wetland Specialists | Wetland Coordinator/Chief Counsel's Office | N/A | - | - | N/A | - |
| DE21-U_ Community_Impact _Research_ (State_University) |
Environmental | Hire reseacher for study on community impact | Historic Preservation Specialist | Environmental Compliance Manager /Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | N/A | - |
| DE22_Agreement _for_Cultural_ Resources_Services_ -_Resource_Mitigation |
Historic Preservation | Hire professional services for mitigation | Historic Preservation Specialist | Historic Preservation Manager/Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | N/A | - |
| DE22-U_Agreement _for_Cultural_ Resoures_Services_ -_Resource_Mitigation (State_University) |
Historic Preservation | Hire professional services for mitigation | Historic Preservation Specialist | Historic Preservation Manager/Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | N/A | - |
| DE28_Conservation _Easement |
Environmental | Developing and retaining mitigation sites | Wetland Specialists/Chief Counsel's Office | Wetland Coordinator/Chief Counsel's Office | Asst. Chief Engineer | - | - | Yes | - |
| DE29_Declaration _of_Restrictive_ Covenants |
Environmental | Developing and retaining mitigation sites | Wetland Specialists/Chief Counsel's Office | Wetland Coordinator/Chief Counsel's Office | Asst. Chief Engineer | - | - | Yes | - |
| DE30_Workshop _Contract |
Any | This contract would be used to hire someone or a firm to provide a training class or workshop. | CO Design or District Staff | The reviewer would be the supervisor or section head within Design that is sponsoring the training. | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | N/A | - |
| DE31_GNSS_Form _(Out_of_State_ Government) |
CADD | Bordering state CORS station is added to MoDOT's RTK Network | Chief Counsel's Office | Land Surveyor in Training (RTK Network Administrator) | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE32_GNSS_Form _(Private_Entities) |
CADD | Private entity CORS station is added to MoDOT's RTK Network | Chief Counsel's Office | Land Surveyor in Training (RTK Network Administrator) | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE33_Traffic_ Regulation_Agreement |
Liaisons | STIP Project | Project Managers/Contract Administrators | Design Liaison Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE34_Soundwall_ Funding_Agreement |
Liaisons | STIP Project | Project Managers/Contract Administrators | Design Liaison Engineer | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| DE35_RTK_ User_Agreement |
CADD | User requests access to RTK Network | Chief Counsel's Office(standard agreement, no blanks to fill in, just execute the agreement) | Land Surveyor in Training (RTK Network Administrator) | N/A | - | - | Yes | - |
| DE40_Emergency _Bridge_Repair_ (Federal) |
Bridge | When it is determined that emergency bridge repairs are needed and it is so urgent that MoDOT wants to immediately hire a Contractor to perfrom the work. | Normally Bridge Division drafts, Structural Liaison Engineer or Structrual Project Manager; Depending on type of work, District Bridge Engineer may draft | Bridge/District/Construction and Materials/Design | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | Yes | - |
| DE41_Emergency _Bridge_Repair_ (State) |
Bridge | Same as DE40, used when work may not be eligible for federal funds or when we do not have time to federalize. | Same as DE40 | Same as DE40 | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | Yes | - |
| DE42_Emergency _Road_Repair - Proposal |
District | Emergency Roadway Repairs | District | Design Liaison Engineer | MHTC Director | - | - | No | - |
| MT18_Agreement_ for_Improvement |
Liaisons | STIP Project | Project Managers/Contract Administrators | Design Liaison, Agreements Group | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| 1 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | |||||||||
| 2 Can also be found in the Execution of Documents Policy | |||||||||