171.2 Buildings and Grounds

171.2.1 Buildings

B&G(A1) Annual Building Inspection

An inspection of all weigh stations, rest area buildings and maintenance buildings and their respective grounds shall be conducted annually by each district for general condition and needed repairs. A copy of the standard Building Inspection Form shall be filled out at the time of the inspection for each building inspected. Copies of the report shall be sent to the following:

• Appropriate district field supervisory personnel responsible for making or supervising the repairs.

• District office files.

• Highway patrol local troop (weigh station inspections report only).

Reasons for policy:

• To ensure building maintenance is up to date
• To protect MoDOT property values

Effective Date: 6/1/99

Revision Dates:

B&G(A2) Unauthorized Use of State Property

No privately owned vehicles shall be parked inside maintenance buildings. No repair work will be done on privately owned vehicles on MoDOT maintenance lots.

Reason for policy:

• State Statute prohibits use of state property for other than official purposes.

Effective Date: 6/1/99

Revision Dates:

B&G(A3) Membership in Fire Protection Districts

In areas where department property, buildings and equipment are not protected by fire fighting units, the pre-arrangement or prepayment of fees for fire protection is not authorized. If fire fighting units are called to extinguish fires in these areas, they may be paid for services rendered.

Reason for policy:

• Prepayment of fees is a form of insurance and MoDOT is self-insured.

Effective Date: 6/1/99

Revision Dates:

B&G(A4) Building Appearance

When MoDOT considers acquiring new property or improving existing property and structures, the appearance of such actions shall be an integral part of the decision-making process, to ensure we are maintaining good public relations with our neighbors both present and future.

Items to consider would include but not be limited to:

Present and future neighborhood orientation		Local zoning
Property and building orientation		Screening
Grading		Use of landscape berms
Use of plants		Size of structures
Building materials		Location of storage areas

Reason for policy:

• Commission Action, April 1996

Effective Date:6/1/99

Revision Dates:

B&G(A5) Flammable Material Storage Building

A building specifically built to store flammable materials shall be built at each maintenance facility. These buildings should be located as far as possible from existing maintenance buildings. MoDOT forces will build these buildings after securing local quotes for materials.

Reason for policy:

• Safety concerns

Effective Date: 6/1/99

Revision Dates:

171.2.2 Grounds

B&G(B1) Well Drilling

Refer to EPG 127.25.3.2.1 Well Drilling

B&G(B2) ADA Parking

ADA parking facilities should be provided at department buildings where the general public interacts with department staff. ADA parking facilities shall be designed and constructed to meet current ADA Standards. At facilities where interaction with the general public is not intended, signs should be erected stating:

STATE PROPERTY

AUTHORIZED PERSONNEL ONLY

FOR INFORMATION CALL 888-ASK-MODOT

to prohibit the general public from entering these facilities.

Reason for policy:

• Comply with Americans with Disabilities Act

Effective Date: 6/1/99 Revision Dates: 12/21/09

171.2.3 Equipment

B&G(C1) Propane Tank Requirements

Liquid propane gas (LPG) storage tanks are authorized where needed for building heat or for filling distributor cylinders. LPG storage tanks may be purchased or rented. Tanks used for building heating shall have the shut off valve available for immediate access in the event of a building fire. Dome lids shall not be locked down. All tanks shall be protected to minimize the possibilities of tampering.

In addition, the following items shall be observed for all LPG tanks:

• Paint tanks to prevent rust and for appearance.
• Space tanks a minimum of 20 ft. from other above ground fuel tanks or buildings.
• Use schedule 80 pipe or other hose approved or listed for LPG usage. Hoses and lines must be replaced when worn or damaged.
• Utilize a hydrostatic relief valve to protect the filler hose.
• Set tanks on a solid, fireproof foundation. Wooden blocks are not allowed.
• Galvanized pipe fittings are not allowed.
• Heater hose clamps or "Band It" clamps are not allowed.
• Combustible material must be cleared from within 10 ft. of the tank.
• Plug any unused vapor service valves.
• Utilize construction collars or caps on 100 lb. cylinders to protect the valves.
• Utilize Flammable-No Smoking signs or decals as necessary.
• Have the distributor or building fire extinguisher readily available while filling cylinders from a stationary tank.
• Do not locate tanks beneath any overhead electric lines.

Reason for policy:

• Employee and general safety
• Protect public and private property
• 29 CFR 1910.110 (Code of Federal Regulations) OSHA

Effective Date:6/1/99

Revision Dates:

B&G(C2) Fuel Pump Calibrations

Refer to EPG 127.25.5.1.1 Fuel Pump Calibration.

171.2.4 Highway Patrol

B&G(D1) Fuel

Refer to EPG 127.25.5.1.2 Fuel.

B&G(D2) Weigh Station Obligations

During and after construction of weigh station facilities, certain obligations are assumed by MoDOT and by the Missouri State Highway Patrol (MSHP). Proposed changes in these obligations should go through the MSHP Headquarters Office then to the Central Office for approval.

MoDOT will:

• Maintain all utility supply lines

Telephone - from pedestal or demark block to inside building

Water - from meter/pressure tank to building shut-off valve; outside water, hydrants and supply lines

Electrical - from meter to distribution panel in building

Natural Gas - from meter/regulator to furnace

Liquefied Petroleum (LP) - from tank to furnace

• Replace private well, pump, pressure tank, water conditioner and water heater when required
• Maintain plumbing and sewage system in and below building floor and outside of building
• Replace restroom and break room plumbing fixtures, faucets and flush valves when no longer repairable
• Replace heating/air conditioning unit, attic fan, water fountains, hand dryers and restroom exhaust fans when no longer repairable
• Maintain building structure including repair and replacement of roof, exterior painted surfaces, doors and locks, door closures, windows, fixed wall and floor cabinets constructed with the building walls, wall tile, floor, floor tile and rest room partitions
• Maintain all exterior area lighting and associated controls and wiring circuitry for ramps, parking areas and curb lights along static scale.
• Maintain all traffic signals and control circuitry, line control signals and wiring circuitry, loop detectors, piezo detectors and associated amplifiers and wiring circuitry
• Maintain open/closed signs, associated controls and wiring circuitry
• Maintain all signs associated with the weigh station including the changeable message scale weight sign and wiring circuitry
• Maintain exterior underground lightning protection circuitry to liminare poles and radio towers
• Maintain static scale concrete surface and drain basin and scale pit and inspection pit sump pumps where applicable. Flush drain basin with water on an as needed basis. Maintain steel grating and supports adjacent to the static scale.
• Maintain all paved surfaces, curbs, drainage structures and retaining walls
• Maintain all pavement marking, delineators and raised pavement markers
• Maintain all fencing, gates, guard cable, guardrail, impact attenuators and concrete traffic barrier
• Maintain grassed area around perimeter of weight station in accordance with MoDOT mowing policy

The Highway Patrol will:

• Pay all operating and rental expenses for utilities including electrical, data transmission, telephone, gas, fuel oil, storage tanks, water and water conditioner filters and chemicals
• Perform cleaning of building interiors, policing of outside area, mowing grass adjacent to buildings and disposal of trash
• Maintain office furnishings, window blinds, awnings, floor safes, painted wall surfaces, supply furnace filters, American and state flags, light bulbs for interior fixtures and exterior flood lights attached to building, cleaning equipment and materials and paper products for restrooms
• Provide preventative maintenance and servicing of heating/air conditioning units, attic fan, water fountains hand dryers and rest room exhaust fans
• Maintain, service and repair restroom and break area plumbing fixtures and drains above the building floor, faucets, flush valves and shut-off valves
• Maintain scale building interior light fixtures, light bulbs, control switches, receptacles and associated circuitry
• Maintain inspection building interior light fixtures, light bulbs, electric door openers and controls
• Maintain all communication equipment and associated controls and circuitry including radio, radio tower and antennas, public address systems and paging horns, telephone and date transmission equipment
• Maintain height detectors and associated circuitry and alarms
• Maintain lightning protection equipment inside the scale building
• Maintain all electrical, electronic and mechanical parts of the static scale including circuitry and control equipment, monitors, printers load cells and check stays
• Maintain all electrical, electronic and mechanical parts of the weigh-in-motion scale including communication equipment to the scale building, computer and interface equipment and load cells
• Maintain interface between scale instrument (indicator) and circuits to the variable message weigh display sign

Reason for policy:

• To outline the duties assumed by both the owner and the operator of a highway facility as per agreement with MSHP

Effective Date: 6/1/99

Revision Dates:

B&G(D3) Portable Scale Turnouts

MoDOT shall install and maintain portable scale turnouts at approved locations over the state. Additional turnouts must be approved by the Support Center which will furnish technical design and construction assistance. Non-routine requests for additional turnouts should go through Highway Patrol General Headquarters Office then through the Central Office for approval.

Reason for policy:

• Provide assistance to the State Highway Patrol in enforcing truck weight and dimension standards.

Effective Date: 6/1/99

Revision Dates:

B&G(D4) Highway Patrol Zone Offices

MoDOT shall provide Patrol Zone Offices at maintenance buildings where budgeted and requested by the Missouri State Highway Patrol, General Headquarters Office. This includes existing as well as new buildings. Offices will be built at MoDOT expense and will be nominally 12 ft. x 14 ft. as a minimum. This is administered by General Services.

Reason for policy:

• MHTD/MSHP Agreement, October 8, 1991

Effective Date: 6/1/99

Revision Dates: