153.12 General Services: Difference between revisions
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m Per CCO and Brandi Baldwin, added CCO footnote |
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! style="background:#BEBEBE" ROWSPAN="2"|Available General Services Boilerplate Agreements!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup> | ! style="background:#BEBEBE" ROWSPAN="2"|Available General Services Boilerplate Agreements<sup>1</sup>!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? | ||
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!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature | !style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature | ||
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| | |GS01_<br/>Contract_Agreement|| When a competitive procurement has been processed for commodities (normally) and a contract is necessary. ||Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office ||Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS01A_<br/>Contract_Agreement<br/>_(Fleet)|| When a competitive procurement has been processed and a contract is necessary.|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office ||No | ||
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| | |GS02_<br/>Contract_Bond|| When bonding is required.|| Central Office General Services or District Procurement|| Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS05_<br/>Mowing_Services<br/>_Agreement|| When a competitive procurement has been processed for these services and a contract is necessary.|| Central Office General Services or District Procurement|| Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS06_<br/>Master_Equipment_<br/>Rental_Agreement|| When someone wants to rent a piece of equipment.|| Central Office General Services or District Procurement|| Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS07_<br/>Master_<br/>Short_Term_<br/>Lease_Agreement|| When someone wants to rent a piece of equipment.|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office ||No | ||
|- | |- | ||
| | |GS08_<br/>Master_<br/>Short_Term_<br/>Lease_Agreement<br/>_with_Operator|| When someone wants to rent a piece of equipment with Operator.|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS09_<br/>Service_Agreement|| When a competitive procurement has been processed for services (normally) and a contract is necessary. ||Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS09A_-<br/>_Service_Agreement<br/>_(Fleet_Disposal<br/>_-_Auction)|| When we enter into an agreement with a firm to dispose of our surplus fleet or equipment.|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS13_<br/>Contract_Extension|| When a contract agreement has been executed and there are renewal options available.|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS14_<br/>Request_for_<br/>Proposals|| A request comes to GS Procurement to procure services (normally) when cost alone is not the only factor involved in determining award|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS15_<br/>Contract_Termination<br/>_Supplemental_Agreement|| This form is geared towards situations where both parties can simply end the matter without further liability or cost to the other.|| Central Office General Services or District Procurement|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |GS16_<br/>Bill_of_Sale_<br/>-_Drum|| When we sell surplus items and drums are in the surplus we must execute this document ||Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form. ||Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS17_<br/>Bill_of_Sale_<br/>-_Other_Tanks|| - || Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS18_<br/>Bill_of_Sale_<br/>-_Underground_<br/>Storage_Tanks|| When we sell surplus items and drums are in the surplus we must execute this document|| Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS19_<br/>Bill_of_Sale_<br/>-_Wooden_Posts|| When we sell surplus items and drums are in the surplus we must execute this document|| Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS20_<br/>Bill_of_Sale<br/>-Electronic_<br/>Equipment|| When we sell surplus items and electronic equipment are part of the surplus we must execute this document|| Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS21_<br/>Bill_of_Sale<br/>-Tires|| When we sell surplus items and tires are in the surplus we must execute this document|| Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS22_<br/>Bill_of_Sale<br/>-_Generic|| When we sell surplus items an a bill of sale is needed we must execute this document|| Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |GS23_<br/>Bill_of_Sale<br/>_Traffic_Control<br/>_Devices|| When we sell surplus items and traffic control devices are in the surplus we must execute this document|| Central Office General Services or District Procurement|| Chief Counsel's Office if any significant changes were made to the form.|| Commission Representative|| - || - || No | ||
|- | |- | ||
| | |MT06_<br/>Vending_Building<br/>_at_Rest_Areas|| When an entity proposes to operate a vending facility from a rest area.|| Central Office General Services || Chief Counsel's Office|| GS Director|| Chief Counsel's Office ||Commission Secretary's Office|| No | ||
|- | |- | ||
| | |MT07_<br/>Vending_Machine<br/>_Master_Licensing<br/>_Agreement||When an entity requests a license to set up a vending machine of authorized publications at a rest area.|| Central Office General Services || Chief Counsel's Office|| GS Director|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |MT08_<br/>Newspaper_Vending<br/>_Machine_Licensing<br/>_Agreement||When an entity requests a license to set up a vending machine of authorized publications at a rest area.|| Central Office General Services || Chief Counsel's Office|| GS Director|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |MT13_<br/>Rest_Area_<br/>Tourist_Information<br/>_Center_Agreement||When the Highway Commission and the Tourism Commission desire to cooperate that the rest area facilities shall include facilities for the Tourism Commission to operate Tourist Information Centers at certain rest areas.|| Central Office General Services || Chief Counsel's Office|| GS Director ||Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |MT23_<br/>Public_Artwork<br/>_Agreement||When the Commission has an interest in creating attractive roadside rest areas and they have an artist selected by the Commission through a qualification process.|| Central Office General Services || Chief Counsel's Office|| GS Director|| Chief Counsel's Office|| Commission Secretary's Office|| No | ||
|- | |- | ||
| | |MT14_<br/>Water_Supply<br/>_Agreement||When connecting a MoDOT facility to public water supply || Central Office General Services || Chief Counsel's Office|| GS Director|| Chief Counsel's Office ||Commission Secretary's Office || No | ||
|- | |- | ||
|colspan="8" align="left"|'''1''' | |colspan="8" align="left"|'''1''' Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement. | ||
|- | |- | ||
|colspan="8" align="left"|'''2''' Can also be found in the Execution of Documents Policy | |colspan="8" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | ||
|- | |||
|colspan="8" align="left"|'''3''' Can also be found in the Execution of Documents Policy | |||
|} | |} | ||
Revision as of 08:36, 6 December 2016
| Available General Services Boilerplate Agreements1 | What triggers the use of this agreement? When is it used? | Who are the drafters? | Who needs to review the document prior to execution?2 | Who signs for MoDOT?3 | Is acknowledge- ment by a notary public required? | ||
|---|---|---|---|---|---|---|---|
| Executing Signature | Approval as to Form | Attestation Signature | |||||
| GS01_ Contract_Agreement |
When a competitive procurement has been processed for commodities (normally) and a contract is necessary. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS01A_ Contract_Agreement _(Fleet) |
When a competitive procurement has been processed and a contract is necessary. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS02_ Contract_Bond |
When bonding is required. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS05_ Mowing_Services _Agreement |
When a competitive procurement has been processed for these services and a contract is necessary. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS06_ Master_Equipment_ Rental_Agreement |
When someone wants to rent a piece of equipment. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS07_ Master_ Short_Term_ Lease_Agreement |
When someone wants to rent a piece of equipment. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS08_ Master_ Short_Term_ Lease_Agreement _with_Operator |
When someone wants to rent a piece of equipment with Operator. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS09_ Service_Agreement |
When a competitive procurement has been processed for services (normally) and a contract is necessary. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS09A_- _Service_Agreement _(Fleet_Disposal _-_Auction) |
When we enter into an agreement with a firm to dispose of our surplus fleet or equipment. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS13_ Contract_Extension |
When a contract agreement has been executed and there are renewal options available. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS14_ Request_for_ Proposals |
A request comes to GS Procurement to procure services (normally) when cost alone is not the only factor involved in determining award | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS15_ Contract_Termination _Supplemental_Agreement |
This form is geared towards situations where both parties can simply end the matter without further liability or cost to the other. | Central Office General Services or District Procurement | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No |
| GS16_ Bill_of_Sale_ -_Drum |
When we sell surplus items and drums are in the surplus we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS17_ Bill_of_Sale_ -_Other_Tanks |
- | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS18_ Bill_of_Sale_ -_Underground_ Storage_Tanks |
When we sell surplus items and drums are in the surplus we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS19_ Bill_of_Sale_ -_Wooden_Posts |
When we sell surplus items and drums are in the surplus we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS20_ Bill_of_Sale -Electronic_ Equipment |
When we sell surplus items and electronic equipment are part of the surplus we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS21_ Bill_of_Sale -Tires |
When we sell surplus items and tires are in the surplus we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS22_ Bill_of_Sale -_Generic |
When we sell surplus items an a bill of sale is needed we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| GS23_ Bill_of_Sale _Traffic_Control _Devices |
When we sell surplus items and traffic control devices are in the surplus we must execute this document | Central Office General Services or District Procurement | Chief Counsel's Office if any significant changes were made to the form. | Commission Representative | - | - | No |
| MT06_ Vending_Building _at_Rest_Areas |
When an entity proposes to operate a vending facility from a rest area. | Central Office General Services | Chief Counsel's Office | GS Director | Chief Counsel's Office | Commission Secretary's Office | No |
| MT07_ Vending_Machine _Master_Licensing _Agreement |
When an entity requests a license to set up a vending machine of authorized publications at a rest area. | Central Office General Services | Chief Counsel's Office | GS Director | Chief Counsel's Office | Commission Secretary's Office | No |
| MT08_ Newspaper_Vending _Machine_Licensing _Agreement |
When an entity requests a license to set up a vending machine of authorized publications at a rest area. | Central Office General Services | Chief Counsel's Office | GS Director | Chief Counsel's Office | Commission Secretary's Office | No |
| MT13_ Rest_Area_ Tourist_Information _Center_Agreement |
When the Highway Commission and the Tourism Commission desire to cooperate that the rest area facilities shall include facilities for the Tourism Commission to operate Tourist Information Centers at certain rest areas. | Central Office General Services | Chief Counsel's Office | GS Director | Chief Counsel's Office | Commission Secretary's Office | No |
| MT23_ Public_Artwork _Agreement |
When the Commission has an interest in creating attractive roadside rest areas and they have an artist selected by the Commission through a qualification process. | Central Office General Services | Chief Counsel's Office | GS Director | Chief Counsel's Office | Commission Secretary's Office | No |
| MT14_ Water_Supply _Agreement |
When connecting a MoDOT facility to public water supply | Central Office General Services | Chief Counsel's Office | GS Director | Chief Counsel's Office | Commission Secretary's Office | No |
| 1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement. | |||||||
| 2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | |||||||
| 3 Can also be found in the Execution of Documents Policy | |||||||