153.15 Information Systems: Difference between revisions
Jump to navigation
Jump to search
m Per CCO and Brandi Baldwin, added CCO footnote |
m updated link to eAgreements |
||
| (6 intermediate revisions by one other user not shown) | |||
| Line 1: | Line 1: | ||
{| border="1" class="wikitable" style="margin: 1em auto 1em auto" style="text-align:center" | {| border="1" class="wikitable" style="margin: 1em auto 1em auto" style="text-align:center" | ||
|+ | |+ | ||
! style="background:#BEBEBE" ROWSPAN="2"|Available Information Systems Boilerplate Agreements!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup> | ! style="background:#BEBEBE" ROWSPAN="2"|Available Information Systems Boilerplate Agreements<sup>1</sup>!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Applicable MHTC | ||
Policies | |||
|- | |- | ||
!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature | !style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature | ||
|- | |- | ||
| | |IS01_<br/>PAQ_and_Statement<br/>_of_Work ||Project work triggers the need or when need IT expertise in a certain field. Used with existing contracts.|| Project Manger and/or Vendor|| Chief Counsel's Office ||Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,00 or less)'', Division Heads ''($100,00 or less)'', or District Engineers ''($100,00 or less)''<br/>''Staff may delegate to others under their supervision by written advisory filed with FS.'' | ||
|| Chief Counsel's Office|| Commission Secretary's Office|| No ||Equipment and Procurement-Professional Services Consultants<br/><br/>Financial-Budget-Greater than $100,000<br/><br/>Financial-Budget-$100,000 or Less | |||
|- | |- | ||
| | |IS02_<br/>Supplemental_Agreement ||A change in the scope, time and/or for a cost adjustment on an executed PAQ.|| Project Manager or Supervisor ||Chief Counsel's Office|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,00 or less)'', Division Heads ''($100,00 or less)'', or District Engineers ''($100,00 or less)''<br/>''Staff may delegate to others under their supervision by written advisory filed with FS.'' || Chief Counsel's Office|| Commission Secretary's Office|| No ||Equipment and Procurement-Professional Services Consultants<br/><br/>Financial-Budget-Greater than $100,000<br/><br/>Financial-Budget-$100,000 or Less | ||
|- | |- | ||
| | |IS05_<br/>PAQ_Response<br/>_Form ||Project work triggers the need or when need IT expertise in a certain field. The IS05 is submitted to the vendors on the Statewide IT Consulting contract.|| Information Systems and General Services ||IS Supervisor, General Services, and Chief Counsel's Office|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,00 or less)'', Division Heads ''($100,00 or less)'', or District Engineers ''($100,00 or less)''<br/>''Staff may delegate to others under their supervision by written advisory filed with FS.''|| Chief Counsel's Office|| Commission Secretary's Office|| No ||Financial-Budget-Greater than $100,000<br/><br/>Financial-Budget-$100,000 or Less | ||
|- | |- | ||
|colspan=" | |colspan="9" align="left"|'''1''' Use the [https://netprod3.dot.missouri/eAgreements/Search/QuickSearch eAgreements site] to find and begin drafting the corresponding boilerplate agreement. | ||
|- | |- | ||
|colspan=" | |colspan="9" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | ||
|- | |||
|colspan="9" align="left"|'''3''' Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents. | |||
|} | |} | ||
| Line 21: | Line 25: | ||
[[Category:153 Agreements and Contracts|153. | [[Category:153 Agreements and Contracts|153.15]] | ||
Latest revision as of 09:04, 7 May 2024
| Available Information Systems Boilerplate Agreements1 | What triggers the use of this agreement? When is it used? | Who are the drafters? | Who needs to review the document prior to execution?2 | Who signs for MoDOT?3 | Is acknowledge- ment by a notary public required? |
Applicable MHTC
Policies | ||
|---|---|---|---|---|---|---|---|---|
| Executing Signature | Approval as to Form | Attestation Signature | ||||||
| IS01_ PAQ_and_Statement _of_Work |
Project work triggers the need or when need IT expertise in a certain field. Used with existing contracts. | Project Manger and/or Vendor | Chief Counsel's Office | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,00 or less), Division Heads ($100,00 or less), or District Engineers ($100,00 or less) Staff may delegate to others under their supervision by written advisory filed with FS. |
Chief Counsel's Office | Commission Secretary's Office | No | Equipment and Procurement-Professional Services Consultants Financial-Budget-Greater than $100,000 Financial-Budget-$100,000 or Less |
| IS02_ Supplemental_Agreement |
A change in the scope, time and/or for a cost adjustment on an executed PAQ. | Project Manager or Supervisor | Chief Counsel's Office | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,00 or less), Division Heads ($100,00 or less), or District Engineers ($100,00 or less) Staff may delegate to others under their supervision by written advisory filed with FS. |
Chief Counsel's Office | Commission Secretary's Office | No | Equipment and Procurement-Professional Services Consultants Financial-Budget-Greater than $100,000 Financial-Budget-$100,000 or Less |
| IS05_ PAQ_Response _Form |
Project work triggers the need or when need IT expertise in a certain field. The IS05 is submitted to the vendors on the Statewide IT Consulting contract. | Information Systems and General Services | IS Supervisor, General Services, and Chief Counsel's Office | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,00 or less), Division Heads ($100,00 or less), or District Engineers ($100,00 or less) Staff may delegate to others under their supervision by written advisory filed with FS. |
Chief Counsel's Office | Commission Secretary's Office | No | Financial-Budget-Greater than $100,000 Financial-Budget-$100,000 or Less |
| 1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement. | ||||||||
| 2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | ||||||||
| 3 Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents. | ||||||||