Category:150 Quality Management: Difference between revisions

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|<center>'''[https://partner.modot.mo.gov/_layouts/MODOT/signin.aspx?ReturnUrl=%2fsites%2fcm%2f_layouts%2fAuthenticate.aspx%3fSource%3d%252Fsites%252Fcm%252FSitePages%252FHome%252Easpx&Source=%2Fsites%2Fcm%2FSitePages%2FHome%2Easpx MoDOT Sharepoint - Partner Sign In]'''
|<center>'''[https://modotgov.sharepoint.com/sites/Ext_MoDOT_CMContracts MoDOT Sharepoint - Partner Sign In]'''
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|'''___'''
|'''___'''
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|'''Quality Management Information '''
|'''Quality Management Information '''
|-
|-
|[[media:Digital Signature for Adobe Pro 10 (Contractors) 2013.docx|Digital Signature for Adobe Pro 10 (Contractors)]]
|[https://www.modot.org/media/17173 Digital Signature for Adobe Pro 10 (Contractors)]
|-
|-
|[[media:150 QM Training for Contractors.pdf|QM Training for Contractors]]
|[https://www.modot.org/media/17175 QM Training for Contractors]
|-
|[[media:150.1.1.pdf|Sharepoint Base Folders (pdf)]]
|-
|-
|'''Quality Management Documents '''
|'''Quality Management Documents '''
|-
|-
|[[media:150 ITP.xls|MoDOT ITP Plan (6-6-13) doc]]
|[https://www.modot.org/media/13219 MoDOT ITP Plan]
|-
|-
|[[media:150 Sample QM Plan.docx|Sample Quality Management Plan (2-25-14) docx]]
|[https://www.modot.org/media/13220 Sample Quality Management Plan]
|-
|-
|[[media:150 Sample Weekly Schedule.xlsx|Sample Weekly Schedule (2-25-14) xlsx]]  
|[https://www.modot.org/media/13221 Sample Weekly Schedule]  
|-
|-
|'''Checklists '''
|'''Checklists '''
|-
|-
|[[media:136.9.4 Apr 2014.doc|ADA Checklist]]
|[https://epg.modot.org/forms/CM/ADA_Checklist.pdf ADA Checklist (PDF)]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/ITS%20Checklist.pdf ITS Checklist]
|[https://epg.modot.org/forms/CM/ADA_Checklist.docx ADA Checklist (MS Word)]
|-
|-
|[[media:150 Lane Closure Inspection Checklist.pdf|Lane Closure Checklist]]
|[https://www.modot.org/media/978 ITS Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Hold%20Points.docx Hold Points]
|[https://www.modot.org/media/980 Lane Closure Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_200.htm Section 200 Checklist]
|[https://www.modot.org/media/979 Hold Points]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_300.htm Section 300 Checklist]
|[https://www.modot.org/section-200-checklists Section 200 Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_400.htm Section 400 Checklist]
|[https://www.modot.org/section-300-checklists Section 300 Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_500.htm Section 500 Checklist]
|[https://www.modot.org/section-400-checklists Section 400 Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_600.htm Section 600 Checklist]
|[https://www.modot.org/section-500-checklists Section 500 Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_700.htm Section 700 Checklist]
|[https://www.modot.org/section-600-checklists Section 600 Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_800.htm Section 800 Checklist]
|[https://www.modot.org/section-700-checklists Section 700 Checklist]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_900.htm Section 900 Checklist]
|[https://www.modot.org/section-800-checklists Section 800 Checklist]
|-
|[https://www.modot.org/section-900-checklists Section 900 Checklist]
|-
|-
|'''Forms '''
|'''Forms '''
|-
|-
| [[media:150 Absorption Worksheet.xlsx|Absorption Worksheet]]   
|[https://www.modot.org/media/13253 Absorption Worksheet]   
|-
|-
|[[media:150 Asphalt Inspection Cumulative.xls|Asphalt Inspection Worksheet v5.01 Cumulative Gradation]]
|[https://www.modot.org/media/13255 Concrete Pour Card]  
|-
|-
|[[media:150 Asphalt Inspection NonCumulative.xls|Asphalt Inspection Worksheet v4.61    Non-Cummulative Gradation]]
|[https://www.modot.org/media/13256 Concrete Placement Test Record]  
|-
|-
|[[media:150 Compaction Test.xlsx|Compaction Test C709ND]]
|[https://www.modot.org/media/13258 Consensus Tests]
|-
|-
|[[media:150 Concrete Pour Card.xlsx|Concrete Pour Card]]  
|[https://www.modot.org/media/981 Corrective Action Request]
|-
|-
|[[media:150 Concrete Placement Test Record.xlsx|Concrete Placement Test Record]]  
|[https://www.modot.org/media/13259 Daily Inspection Report]
|-
|-
|[[media:150 Consensus Tests.xlsx|Consensus Tests]]
|[https://www.modot.org/media/13265 DCP Test]  
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Daily%20Inspection%20Report.pdf Daily Inspection Report]
|[https://www.modot.org/media/982 Ditch Liner]  
|-
|-
|[[media:150 DCP Test.xlsx|DCP Test]]  
|[https://www.modot.org/media/13266 Embankment Monitoring]
|-
|-
|[[media:150 Ditch Liner.xlsx|Ditch Liner]]  
|[https://www.modot.org/media/13267 Embankment Protection]
|-
|-
|[[media:150 Embankment Monitoring.xlsx|Embankment Monitoring]]   
|[https://www.modot.org/media/13275 Gradation Worksheet]   
|-
|-
|[[media:150 Embankment Protection.xlsx|Embankment Protection]]   
|[https://www.modot.org/media/983 Land Disturbance Inspection Record] (MoDOT performs this inspection)  
|-
|-
|[[media:150 Gradation Worksheet.xlsx|Gradation Worksheet]]
|[https://www.modot.org/media/13306 Low Slump Concrete]  
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Land%20Disturbance%20Inspection%20Record.docx Land Disturbance Inspection Record] (MoDOT performs this inspection) 
|[https://www.modot.org/media/13277 Materials Receiving Inspection Report]
|-
|-
|[[media:150 Low Slump Concrete.xlsx|Low Slump Concrete]]  
|[https://www.modot.org/media/13278 Materials Request for Transfer]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Material%20Receiving%20Inspection%20Report.pdf Materials Receiving Inspection Report]
|[https://www.modot.org/media/13281 Nonconformance Report (NCR)]
|-
|-
|[[media:150 Materials Request for Transfer.docx|Materials Request for Transfer]]   
|[https://www.modot.org/media/13282 Plasticity Index Worksheet]   
|-
|-
|[[media:150 Misc Concrete.xlsm|Miscellaneous Concrete]]
|[https://www.modot.org/media/984 Profilograph Report]
|-
|-
|[[media:150 Moisture Content.xlsx|Moisture Content Worksheet]]
|[https://www.modot.org/media/13283 Rock Base Density and Thickness]  
|-
|-
|[[media:150 Moisture Correction Factor.xlsx|Moisture Correction Factor]]
|[https://www.modot.org/media/985 Sample Labels]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Nonconformance%20Report.pdf Nonconformance Report (NCR)]
|[https://www.modot.org/media/13285 Standard Proctor Test]
|-
|-
|[[media:150 Nonsuperpave.xls|Non-Superpave Asphalt 0.82.xls]]  
|[https://www.modot.org/media/13286 Subgrade Density]
|-
|-
|[[media:150 Pavement Marking Report.xlsx|Pavement Marking Report]]
|[https://www.modot.org/media/986 Temporary Erosion Control]  
|-
|-
|[[media:150 Plasticity Index.xlsx|Plasticity Index Worksheet]]
|[https://www.modot.org/media/13287 Traffic Control Devices]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Pile%20Driving.docx Pile Driving]
|[https://www.modot.org/media/13288 Traffic Control Inspection Report]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Profilograph%20Report.docx Profilograph Report]
|[https://www.modot.org/media/13289 Uniformity of Concrete Worksheet]
|-
|-
|[[media:150 Rock Base Density and Thickness.xlsx|Rock Base Density and Thickness]] 
|'''Contractor Reporting E2O'''
|-
|-
|[[media:150 Rock Base Quantites Gradation.xlsx| Rock Base Quantites, Gradation and PI]]
|[https://www.modot.org/media/987 Aggregates]
|-
|-
|[[media:150 Sample Labels.docx|Sample Labels]]
|[https://www.modot.org/media/988 Asphalt Surfaces]
|-
|-
|[[media:150 Standard Proctor Test.xls|Standard Proctor Test]]
|[https://www.modot.org/media/989 Culvert Performance]
|-
|-
|[[media:150 Subgrade Density.xlsx|Subgrade Density]]
|[https://www.modot.org/media/990 Earthwork]
|-
|-
|[[media:150 Temporary Erosion Control.xlsx|Temporary Erosion Control]]  
|[https://www.modot.org/media/13313 Miscellaneous Concrete]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Devices]
|[https://www.modot.org/media/992 Non-Superpave Asphalt]
|-
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Inspection Report]
|[https://www.modot.org/media/993 Superpave Asphalt]
|-
|-
|[[media:150 Uniformity of Concrete.xlsx|Uniformity of Concrete Worksheet]]
|[https://www.modot.org/media/994 TSRs]
|}
|}


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The contractor assumes the primary role of managing quality and performs the quality control inspection and testing.  This role includes documenting all inspection and testing, as well as material receiving.  The engineer provides quality assurance to verify the contractor is providing adequate quality management per the contract requirements.
The contractor assumes the primary role of managing quality and performs the quality control inspection and testing.  This role includes documenting all inspection and testing, as well as material receiving.  The engineer provides quality assurance to verify the contractor is providing adequate quality management per the contract requirements.


Pre-activity meetings are held before the start of each new activity to discuss the work plan for that activity, including any required inspection and testing.  Hold points are established at specific stages for the engineer to review the inspection and testing for compliance before the work can proceed. The contractor provides a schedule each week that identifies the activities planned for the next two weeks, including anticipated hold points.  The contractor is also responsible for providing an electronic filing system that assembles all documentation.
Pre-activity meetings are held before the start of each new activity to discuss the work plan for that activity, including any required inspection and testing.  Hold points are established at specific stages for the engineer to review the inspection and testing for compliance before the work can proceed. The contractor provides a schedule each week that identifies the activities planned for the next two weeks, including anticipated hold points.   


Good quality management saves time and money.  The inclusion of quality in the contractor’s planning process reduces the likelihood for re-work.  Giving the contractor the primary role for inspection and testing eliminates duplication of quality control and opens up more opportunities for efficiencies.
Good quality management saves time and money.  The inclusion of quality in the contractor’s planning process reduces the likelihood for re-work.  Giving the contractor the primary role for inspection and testing eliminates duplication of quality control and opens up more opportunities for efficiencies.
Line 133: Line 133:
:* A base [http://www.modot.org/quality Inspection and Test plan (ITP)] is provided by MoDOT.  The base ITP, which includes a complete list of work items, is reduced by the contractor to only include the work items needed for the project.  Additions to the ITP may be necessary for any unique items or Job Special Provisions requirements.
:* A base [http://www.modot.org/quality Inspection and Test plan (ITP)] is provided by MoDOT.  The base ITP, which includes a complete list of work items, is reduced by the contractor to only include the work items needed for the project.  Additions to the ITP may be necessary for any unique items or Job Special Provisions requirements.


:* Contractor prepares and submits a draft Quality Management Plan (QMP) to the Resident Engineer at least two weeks prior to the pre-construction conference.  A [http://www.modot.org/business/contractor_resources/Quality_Management/Sample%20Plan.docx sample plan] is available.
:* Contractor prepares and submits a draft Quality Management Plan (QMP) to the Resident Engineer at least two weeks prior to the pre-construction conference.  A [https://www.modot.org/media/13220 sample plan] is available.


:* Resident Engineer reviews the draft QMP provides feedback to the contractor on any additions or changes.  A meeting may be necessary to review details.
:* Resident Engineer reviews the draft QMP provides feedback to the contractor on any additions or changes.  A meeting may be necessary to review details.
Line 139: Line 139:
:* The approved QMP is used to guide the contractor QC staff in their Quality Management duties.
:* The approved QMP is used to guide the contractor QC staff in their Quality Management duties.


:* To store project QC documents, the contractor utilizes a MoDOT-provided SharePoint site, or the contractor may provide their own file sharing site if approved by the engineer.
:* To store project QC documents, the contractor utilizes a MoDOT-provided SharePoint site.


:* The contractor provides all Quality Control, in accordance with the Quality Management Job Special Provision and the QMP.  MoDOT conducts Quality Assurance to verify the performance and accuracy of QC.
:* The contractor provides all Quality Control, in accordance with the Quality Management Job Special Provision and the QMP.  MoDOT conducts Quality Assurance to verify the performance and accuracy of QC.
Line 155: Line 155:
===150.1.1 Folder Structure ===
===150.1.1 Folder Structure ===


MoDOT will set up each project folder with the standard file structure for organizing the contractor Quality Management documents.  An [[media:150.1.1.pdf|example of the folder structure]] is available. The folders and subfolders should not be altered or renamed, however, additional folders/subfolders may be added as deemed necessary with approval by the resident engineer or inspector, provided the addition does not exceed the maximum URL amount of 255 characters. This standard folder structure is necessary to facilitate file searches and develop consistency.
MoDOT will set up each project folder with the standard file structure for organizing the contractor Quality Management documents.  The folders and subfolders should not be altered or renamed, however, additional folders/subfolders may be added as deemed necessary with approval by the resident engineer or inspector, provided the addition does not exceed the maximum URL amount of 255 characters. This standard folder structure is necessary to facilitate file searches and develop consistency.


===150.1.2  File Naming Convention===
===150.1.2  File Naming Convention===
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'''Checklists: '''
'''Checklists: '''


The “Checklists” folder is the required storage location for all inspection checklists. The standard inspection checklist forms, shown in the side bar, are pre-named with the correct file description. A [http://www.modot.org/business/contractor_resources/Quality_Management/RequiredNamingConvention_Checklists.pdf list of the correct file name for each checklist] is available. Use the standard format described above for the naming convention.
The “Checklists” folder is the required storage location for all inspection checklists. The standard inspection checklist forms, shown in the side bar, are pre-named with the correct file description. The [https://www.modot.org/media/17176 Required Naming Convention for Checklists], a list of the correct file name for each checklist, is available. Use the standard format described above for the naming convention.


'''Corrective Action Requests:'''
'''Corrective Action Requests:'''


There is not a standard form for Corrective Action Requests (CAR)This process is handled with general correspondence and supporting documentation, both of which should be stored in the appropriate subfolders (pending or resolved).
A [https://www.modot.org/media/981 CAR form] is available for initiating and tracking Corrective Action Requests.
 
   
'''Daily Inspection Report (DIR):  '''
'''Daily Inspection Report (DIR):  '''


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:<u>Material Receiving Inspection Reports:</u>
:<u>Material Receiving Inspection Reports:</u>


:The “MaterialReceivalReports” folder is the required storage location for all [http://www.modot.org/business/contractor_resources/Quality_Management/Material%20Receiving%20Inspection%20Report.pdf Material Receiving Inspection Reports]. Following is the naming convention for a receiving report:
:The “MaterialReceivalReports” folder is the required storage location for all [https://www.modot.org/media/13277 Material Receiving Inspection Reports]. Following is the naming convention for a receiving report:
   
   
[[image:105.23.1.3 material.jpg|center|400px]]
[[image:105.23.1.3 material.jpg|center|400px]]
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:<u>QC Testing Results:</u>
:<u>QC Testing Results:</u>


:The “QCTestingResults” folder is the required storage location for all test reports.  Links to the standard test report forms are shown in the side bar. The [http://www.modot.org/business/contractor_resources/Quality_Management/RequiredNamingConvention_Forms.pdf naming convention for these reports] is available.
:The “QCTestingResults” folder is the required storage location for all test reports.  Links to the standard test report forms are shown in the side bar. The [https://www.modot.org/media/17177 Required Naming Conventions for Forms], the naming convention for these reports, is available.


:<u>Requests for Transfer:</u>
:<u>Requests for Transfer:</u>


:The “RequestsforTransfer” folder is the storage location for all [http://www.modot.org/business/contractor_resources/documents/Request_to_Transfer_Inspected_Matl.pdf requests to transfer inspected material] from other projects. Below is the file naming convention for this report:
:The “RequestsforTransfer” folder is the storage location for all [https://www.modot.org/media/13278 requests to transfer inspected material] from other projects. Below is the file naming convention for this report:


[[image:105.23.1.3 request.jpg|center|520px]]
[[image:105.23.1.3 request.jpg|center|520px]]
Line 232: Line 232:
:<u>QMP:</u>
:<u>QMP:</u>


:The “QMP” folder is the required storage location for the project Quality Management Plan (QMP) and any revised plans. A [http://www.modot.org/business/contractor_resources/Quality_Management/Sample%20Plan.docx sample QMP] is available. Following is the file naming convention for the original QMP:
:The “QMP” folder is the required storage location for the project Quality Management Plan (QMP) and any revised plans. A [https://www.modot.org/media/13220 sample QMP] is available. Following is the file naming convention for the original QMP:
   
   
[[image:105.23.1.3 qmp.jpg|center|340px]]
[[image:105.23.1.3 qmp.jpg|center|340px]]
Line 248: Line 248:
:<u>Traffic Control Reports:</u>
:<u>Traffic Control Reports:</u>


:The “TrafficControlReports” folder is the required storage location for all [http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Inspection Reports] and the [[media:150 Lane Closure Inspection Checklist.pdf|MOT Lane Closure Checklists]]. Following is the file naming convention for each report:
:The “TrafficControlReports” folder is the required storage location for all [http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Inspection Reports] and the [https://www.modot.org/media/980 MOT Lane Closure Checklists]. Following is the file naming convention for each report:
   
   
[[image:105.23.1.3 traffic.jpg|center|500px]]
[[image:105.23.1.3 traffic.jpg|center|500px]]
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:<u>Work Schedules:</u>
:<u>Work Schedules:</u>


:The “WorkSchedules” folder contains two subfolders, one for the Project Schedule and one for the Weekly Schedule. A [[media:150 Sample Weekly Schedule.xlsx| sample Weekly Schedule]] is available. Use the standard format described above for the naming convention.
:The “WorkSchedules” folder contains two subfolders, one for the Project Schedule and one for the Weekly Schedule. A [https://www.modot.org/media/13221 sample Weekly Schedule] is available. Use the standard format described above for the naming convention.
 
==150.2 Quality Management AASHTOWARE Project Reporting – MoDOT Staff Only==


==150.2 Quality Management SiteManager Reporting – MoDOT Staff Only==
An AASHTOWARE Project (AWP) sample record shall be created for all QC, QA and QC/QA retained samples. Test data shall be reported on the appropriate templates under the Tests tab on the AWP record.  The representative quantity shall be reported under the Contract tab on the AWP record for the QC samples.  The quantity under the Contract tab on the record for the QA independent and QC/QA retained samples shall be “0”. The representative quantity for the test sample will be reported on the Basic Sample Data Tab. When available, the Excel2Oracle spreadsheets should be used by both MoDOT staff and contractors.


A SiteManager(SM) sample record shall be created for all QC, QA and QC/QA retained samples. Test data shall be reported on the appropriate templates under the Tests tab on the SM record.  The representative quantity shall be reported under the Contract tab on the SM record for the QC samples.  The quantity under the Contract tab on the record for the QA independent and QC/QA retained samples shall be “0”. The representative quantity for the test sample will be reported on the Basic Sample Data Tab. When available, the Excel2Oracle spreadsheets should be used by both MoDOT staff and contractors.
[[Category:100_GENERAL]]

Latest revision as of 13:31, 12 December 2024

MoDOT Sharepoint - Partner Sign In
___
Quality Management Information
Digital Signature for Adobe Pro 10 (Contractors)
QM Training for Contractors
Quality Management Documents
MoDOT ITP Plan
Sample Quality Management Plan
Sample Weekly Schedule
Checklists
ADA Checklist (PDF)
ADA Checklist (MS Word)
ITS Checklist
Lane Closure Checklist
Hold Points
Section 200 Checklist
Section 300 Checklist
Section 400 Checklist
Section 500 Checklist
Section 600 Checklist
Section 700 Checklist
Section 800 Checklist
Section 900 Checklist
Forms
Absorption Worksheet
Concrete Pour Card
Concrete Placement Test Record
Consensus Tests
Corrective Action Request
Daily Inspection Report
DCP Test
Ditch Liner
Embankment Monitoring
Embankment Protection
Gradation Worksheet
Land Disturbance Inspection Record (MoDOT performs this inspection)
Low Slump Concrete
Materials Receiving Inspection Report
Materials Request for Transfer
Nonconformance Report (NCR)
Plasticity Index Worksheet
Profilograph Report
Rock Base Density and Thickness
Sample Labels
Standard Proctor Test
Subgrade Density
Temporary Erosion Control
Traffic Control Devices
Traffic Control Inspection Report
Uniformity of Concrete Worksheet
Contractor Reporting E2O
Aggregates
Asphalt Surfaces
Culvert Performance
Earthwork
Miscellaneous Concrete
Non-Superpave Asphalt
Superpave Asphalt
TSRs

Quality Management (QM) is a pro-active and efficient method of incorporating quality into the planning and scheduling of all project activities. The contractor works together with the engineer to develop a quality management plan that ensures the quality of materials and workmanship meets or exceeds the contract requirements. This comprehensive plan is dynamic and is specific to the project.

The contractor assumes the primary role of managing quality and performs the quality control inspection and testing. This role includes documenting all inspection and testing, as well as material receiving. The engineer provides quality assurance to verify the contractor is providing adequate quality management per the contract requirements.

Pre-activity meetings are held before the start of each new activity to discuss the work plan for that activity, including any required inspection and testing. Hold points are established at specific stages for the engineer to review the inspection and testing for compliance before the work can proceed. The contractor provides a schedule each week that identifies the activities planned for the next two weeks, including anticipated hold points.

Good quality management saves time and money. The inclusion of quality in the contractor’s planning process reduces the likelihood for re-work. Giving the contractor the primary role for inspection and testing eliminates duplication of quality control and opens up more opportunities for efficiencies.

Basic steps in the QM process:

  • A base Inspection and Test plan (ITP) is provided by MoDOT. The base ITP, which includes a complete list of work items, is reduced by the contractor to only include the work items needed for the project. Additions to the ITP may be necessary for any unique items or Job Special Provisions requirements.
  • Contractor prepares and submits a draft Quality Management Plan (QMP) to the Resident Engineer at least two weeks prior to the pre-construction conference. A sample plan is available.
  • Resident Engineer reviews the draft QMP provides feedback to the contractor on any additions or changes. A meeting may be necessary to review details.
  • The approved QMP is used to guide the contractor QC staff in their Quality Management duties.
  • To store project QC documents, the contractor utilizes a MoDOT-provided SharePoint site.
  • The contractor provides all Quality Control, in accordance with the Quality Management Job Special Provision and the QMP. MoDOT conducts Quality Assurance to verify the performance and accuracy of QC.
  • All necessary QC documentation must be uploaded to the file sharing site for the work performed each pay period in order for the engineer to process payment.
  • Modifications to the Quality Management Plan may be necessary as the work progresses.
  • A review is necessary at project closeout to verify that all required documentation is present.

150.1 Project Documentation

This article provides details on the Document Control Procedure requirements for producing and uploading Quality Management documents to a MoDOT-provided storage site. MoDOT utilizes Microsoft SharePoint® for management of these documents; however, contractors do not need to purchase this software to upload documents. Users who are not familiar with Microsoft SharePoint® might find it beneficial to acquire some basic training to better understand some of the many features of this software. MoDOT does not provide training, but there are several online venders who do. Contractors are required to use Microsoft Excel® and Microsoft Word® with some documents. To set up an account in MoDOT’s SharePoint site, send a request to CMQMSupport@modot.mo.gov.

150.1.1 Folder Structure

MoDOT will set up each project folder with the standard file structure for organizing the contractor Quality Management documents. The folders and subfolders should not be altered or renamed, however, additional folders/subfolders may be added as deemed necessary with approval by the resident engineer or inspector, provided the addition does not exceed the maximum URL amount of 255 characters. This standard folder structure is necessary to facilitate file searches and develop consistency.

150.1.2 File Naming Convention

This article describes the required file naming convention for all contractor Quality Management documents uploaded to the MoDOT SharePoint site. Each file shall begin with the following: ContractNo_JobNo_Date, unless otherwise specified. For example: 140221-B01_J3P0001C_YYYYMMDD. This consistent file naming practice facilitates file searches and prevents overwriting of existing files if the user has inadvertently navigated to the wrong folder. The date format (YYYYMMDD ) ensures the files remain in chronological order. When multiple reports of the same file type are created in the same day, add a two digit number to the end of the file name to differentiate (_01, _02, etc.) For example: 140221-B01_J3P0001C_20140608_Traffic_Control_Inspection_Report_01. All file name lengths are limited to 75 characters maximum.

Use an underscore ("_") in place of a space between words if file names have more than one word. Capitalize each word of the file name. For example: My_File_Name.docx. The use of hyphens or dashes to separate words should be avoided.

Any documentation not listed in this article should follow the established naming convention, with the addition of file descriptions. For example: 140221-B01_J3P0001C_20140328_glassbeadcert.pdf. The file description should be long enough to identify the content, yet remain within the 75 character limit.

Following is additional detail on how to organize the QM documents in each of the folders:

Checklists:

The “Checklists” folder is the required storage location for all inspection checklists. The standard inspection checklist forms, shown in the side bar, are pre-named with the correct file description. The Required Naming Convention for Checklists, a list of the correct file name for each checklist, is available. Use the standard format described above for the naming convention.

Corrective Action Requests:

A CAR form is available for initiating and tracking Corrective Action Requests.

Daily Inspection Report (DIR):

The “DIR” folder is the required storage location for all Daily Inspection Reports. Following is the file naming convention for the DIR:

Electronic Payrolls:

Refer to EPG 110.3 Prevailing Wages and Records for guidance on electronic payrolls. This folder is optional and only used if the contractor prefers to submit digitally signed electronic payrolls rather than mailing ink-signed originals. All payrolls in this folder must be digitally signed.

Land Disturbance Inspection (MoDOT):

This folder is optional, but can be used to distribute the project Land Disturbance Inspection Records to the contractor. The MoDOT inspector is responsible for performing the land disturbance inspection, recording the information on the form, and distributing the form to the contractor. The contractor is responsible for reviewing the form and taking the necessary actions, if required. Following is the file naming convention for this record and the summary:


Materials Inspection:

The “MaterialsInspection” folder is the prime folder for the following four subfolders:

Certifications:
The “Certifications” folder is the required storage location for all material certifications. Below is the naming convention for a certification report:
Material Receiving Inspection Reports:
The “MaterialReceivalReports” folder is the required storage location for all Material Receiving Inspection Reports. Following is the naming convention for a receiving report:
QC Testing Results:
The “QCTestingResults” folder is the required storage location for all test reports. Links to the standard test report forms are shown in the side bar. The Required Naming Conventions for Forms, the naming convention for these reports, is available.
Requests for Transfer:
The “RequestsforTransfer” folder is the storage location for all requests to transfer inspected material from other projects. Below is the file naming convention for this report:
NCRs:
The “NCRs” folder has two subfolders to store “pending” and “resolved” Non-conformance Reports. Following is the file naming convention for NCRs:
Photos and Videos:
The “PhotosVideos” folder is an optional folder for MoDOT and the contractor to share project photos and videos. Following is the file naming convention for photos and videos:
QMP:
The “QMP” folder is the required storage location for the project Quality Management Plan (QMP) and any revised plans. A sample QMP is available. Following is the file naming convention for the original QMP:
Below is the file naming convention for revised QMPs:
Safety Plan:
The “SafetyPlan” folder is the required storage location for the project Safety Plan and any revised plans. Following is the file naming convention for the Safety Plan (for revised plans, add _R1, _R2, etc.):
Traffic Control Reports:
The “TrafficControlReports” folder is the required storage location for all Traffic Control Inspection Reports and the MOT Lane Closure Checklists. Following is the file naming convention for each report:
Work Plan:
The “WorkPlan” folder is the required storage location for the Work Plan on each work activity. Use the standard format described above for the naming convention.
Work Schedules:
The “WorkSchedules” folder contains two subfolders, one for the Project Schedule and one for the Weekly Schedule. A sample Weekly Schedule is available. Use the standard format described above for the naming convention.

150.2 Quality Management AASHTOWARE Project Reporting – MoDOT Staff Only

An AASHTOWARE Project (AWP) sample record shall be created for all QC, QA and QC/QA retained samples. Test data shall be reported on the appropriate templates under the Tests tab on the AWP record. The representative quantity shall be reported under the Contract tab on the AWP record for the QC samples. The quantity under the Contract tab on the record for the QA independent and QC/QA retained samples shall be “0”. The representative quantity for the test sample will be reported on the Basic Sample Data Tab. When available, the Excel2Oracle spreadsheets should be used by both MoDOT staff and contractors.