LPA:136.4 Consultant Selection and Consultant Contract Management - Revision history

Hoskir: /* 136.4.2 Solicitation & Selection Process */ updated per RR3817

2024-04-01T12:50:45Z

136.4.2 Solicitation & Selection Process: updated per RR3817

Hoskir: /* 136.4.2.4 Step 3 - Advertising the RFQ Solicitation */ updated per RR3847

2024-03-07T19:28:18Z

136.4.2.4 Step 3 - Advertising the RFQ Solicitation: updated per RR3847

← Older revision		Revision as of 14:28, 7 March 2024
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	Each solicitation must be advertised or the LPA can choose to utilize the [https://www.modot.org/lpa-call-list LPA On-Call Consultant List] as described in [[#136.4.2.4.3 Using the LPA On-call Consultant List\|EPG 136.4.2.4.3]]. MoDOT suggests LPAs use the sample solicitation form from the EPG, however, an LPA may also use an alternative advertising plan with prior MoDOT approval. The RFQ must be advertised at least one time allowing a minimum of 14 calendar days prior to the due date, but it may be advertised multiple times if desired.		Each solicitation must be advertised or the LPA can choose to utilize the [https://www.modot.org/lpa-call-list LPA On-Call Consultant List] as described in [[#136.4.2.4.3 Using the LPA On-call Consultant List\|EPG 136.4.2.4.3]]. MoDOT suggests LPAs use the sample solicitation form from the EPG, however, an LPA may also use an alternative advertising plan with prior MoDOT approval. The RFQ must be advertised at least one time allowing a minimum of 14 calendar days prior to the due date, but it may be advertised multiple times if desired.

	In addition, each RFQ must be reviewed by MoDOT’s External Civil Rights group for Disadvantage Business Enterprise (DBE) opportunities. Submit requests for a DBE goal to: DBEConsultGoal@modot.mo.gov. The request must include a work breakdown with the percentage of each anticipated work scope. [https://epg.modot.org/forms/general_files/ECR/Estimated_Breakdown_Of_Work_for_LPA-DBE_Goal_for_LPA_Engineering_Contracts.xlsx Figure 136.4.20, Estimated Breakdown of Work on Engineering Consultant Contracts], shall be used to ensure all items are covered. MoDOT will notify the LPA, so that the DBE goal can be inserted into the RFQ. Possible activities that offer opportunities for DBE firms include but are not limited to surveying, plan sheet development, design, geotech services and borings. Only firms listed in the [~~http~~://~~www~~.modot.mo.gov/~~business~~/~~contractor_resources~~/~~External_Civil_Rights/mrcc.htm~~ MRCC Directory] are eligible to meet DBE goals. If the DBE goal is not met, the consultant must document that a Good Faith Effort was made to meet the DBE goal. Disadvantaged Business Enterprise (DBE) requirements are also covered in [[:Category:146 Disadvantaged Business Enterprise (DBE)\|EPG 146 Disadvantaged Business Enterprise (DBE)]].		In addition, each RFQ must be reviewed by MoDOT’s External Civil Rights group for Disadvantage Business Enterprise (DBE) opportunities. Submit requests for a DBE goal to: DBEConsultGoal@modot.mo.gov. The request must include a work breakdown with the percentage of each anticipated work scope. [https://epg.modot.org/forms/general_files/ECR/Estimated_Breakdown_Of_Work_for_LPA-DBE_Goal_for_LPA_Engineering_Contracts.xlsx Figure 136.4.20, Estimated Breakdown of Work on Engineering Consultant Contracts], shall be used to ensure all items are covered. MoDOT will notify the LPA, so that the DBE goal can be inserted into the RFQ. Possible activities that offer opportunities for DBE firms include but are not limited to surveying, plan sheet development, design, geotech services and borings. Only firms listed in the [https://www6.modot.mo.gov/MRCC/Home/PublicSearch MRCC Directory] are eligible to meet DBE goals. If the DBE goal is not met, the consultant must document that a Good Faith Effort was made to meet the DBE goal. Disadvantaged Business Enterprise (DBE) requirements are also covered in [[:Category:146 Disadvantaged Business Enterprise (DBE)\|EPG 146 Disadvantaged Business Enterprise (DBE)]].

	====136.4.2.4.1 Advertising on MoDOT’s Site====		====136.4.2.4.1 Advertising on MoDOT’s Site====

Hoskir: /* 136.4.2.4 Step 3 - Advertising the RFQ Solicitation */ updated per RR3811

2023-11-30T16:03:27Z

136.4.2.4 Step 3 - Advertising the RFQ Solicitation: updated per RR3811

← Older revision		Revision as of 11:03, 30 November 2023
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	Each solicitation must be advertised or the LPA can choose to utilize the [https://www.modot.org/lpa-call-list LPA On-Call Consultant List] as described in [[#136.4.2.4.3 Using the LPA On-call Consultant List\|EPG 136.4.2.4.3]]. MoDOT suggests LPAs use the sample solicitation form from the EPG, however, an LPA may also use an alternative advertising plan with prior MoDOT approval. The RFQ must be advertised at least one time allowing a minimum of 14 calendar days prior to the due date, but it may be advertised multiple times if desired.		Each solicitation must be advertised or the LPA can choose to utilize the [https://www.modot.org/lpa-call-list LPA On-Call Consultant List] as described in [[#136.4.2.4.3 Using the LPA On-call Consultant List\|EPG 136.4.2.4.3]]. MoDOT suggests LPAs use the sample solicitation form from the EPG, however, an LPA may also use an alternative advertising plan with prior MoDOT approval. The RFQ must be advertised at least one time allowing a minimum of 14 calendar days prior to the due date, but it may be advertised multiple times if desired.

	In addition, each RFQ must be reviewed by MoDOT’s External Civil Rights group for Disadvantage Business Enterprise (DBE) opportunities. Submit requests for a DBE goal to: DBEConsultGoal@modot.mo.gov. The request must include a work breakdown with the percentage of each anticipated work scope. [~~[media~~:~~Fig_136~~.4.~~20_2023~~.~~docx\|~~Figure 136.4.20]], Estimated Breakdown of Work on Engineering Consultant Contracts, shall be used to ensure all items are covered. MoDOT will notify the LPA, so that the DBE goal can be inserted into the RFQ. Possible activities that offer opportunities for DBE firms include but are not limited to surveying, plan sheet development, design, geotech services and borings. Only firms listed in the [http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/mrcc.htm MRCC Directory] are eligible to meet DBE goals. If the DBE goal is not met, the consultant must document that a Good Faith Effort was made to meet the DBE goal. Disadvantaged Business Enterprise (DBE) requirements are also covered in [[:Category:146 Disadvantaged Business Enterprise (DBE)\|EPG 146 Disadvantaged Business Enterprise (DBE)]].		In addition, each RFQ must be reviewed by MoDOT’s External Civil Rights group for Disadvantage Business Enterprise (DBE) opportunities. Submit requests for a DBE goal to: DBEConsultGoal@modot.mo.gov. The request must include a work breakdown with the percentage of each anticipated work scope. [https://epg.modot.org/forms/general_files/ECR/Estimated_Breakdown_Of_Work_for_LPA-DBE_Goal_for_LPA_Engineering_Contracts.xlsx Figure 136.4.20, Estimated Breakdown of Work on Engineering Consultant Contracts], shall be used to ensure all items are covered. MoDOT will notify the LPA, so that the DBE goal can be inserted into the RFQ. Possible activities that offer opportunities for DBE firms include but are not limited to surveying, plan sheet development, design, geotech services and borings. Only firms listed in the [http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/mrcc.htm MRCC Directory] are eligible to meet DBE goals. If the DBE goal is not met, the consultant must document that a Good Faith Effort was made to meet the DBE goal. Disadvantaged Business Enterprise (DBE) requirements are also covered in [[:Category:146 Disadvantaged Business Enterprise (DBE)\|EPG 146 Disadvantaged Business Enterprise (DBE)]].

	====136.4.2.4.1 Advertising on MoDOT’s Site====		====136.4.2.4.1 Advertising on MoDOT’s Site====

Hoskir: updated per RR3811

2023-11-30T15:57:34Z

updated per RR3811

← Older revision		Revision as of 10:57, 30 November 2023
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	{\|style="~~padding~~: ~~0.3em~~; margin-left:~~1px~~; border:~~2px~~ solid #~~a9a9a9~~; text-align:left; ~~font-size: 95%; background:#f5f5f5" width="360px" align="right~~"		<div style="float: right; margin-top: 5px; margin-left: 5px; width:375px; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">
	\|-		'''<u><center>Figures</center></u>'''
	~~\|colspan="2"\|~~<center>~~'''~~Figures~~'''~~</center>		* [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1, Engineering Services Contract ]]
	\|-		* [[media:Fig._136.4.2_2022.doc\|Fig. 136.4.2, Consultant Selection Criteria]]
	\|[[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1, Engineering Services Contract ]]		* [[media:134.3.2 2021.pdf\|Fig. 136.4.3/134.3.2, Allowable Profit Curve as a % of Direct Salary Costs]]
	\|-		* [[media:Fig. 136.4.4.doc\|Fig. 136.4.4, Supplemental Agreement to Engineering Services contract]]
	\|[[media:Fig._136.4.2_2022.doc\|Fig. 136.4.2, Consultant Selection Criteria]]		* [[media:136.4.5.doc\|Fig. 136.4.5, Consultant Performance Appraisal Form]]
	\|-		* [[media:136.4.6.docx\|Fig. 136.4.6, Common Unallowable Costs]]
	\|[[media:134.3.2 2021.pdf\|Fig. 136.4.3/134.3.2, Allowable Profit Curve as a % of Direct Salary Costs]]		* [[media:136.4.7 2020.docx\|Fig. 136.4.7, Sample Solicitation & Sample Scope of Services]]
	\|-		* [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9, Local Sponsor ESC Sample Cover Letter]]
	\|[[media:Fig. 136.4.4.doc\|Fig. 136.4.4, Supplemental Agreement to Engineering Services contract]]		* [[media:136.4.10_2022_LPA_Invoice.xlsx\|Fig. 136.4.10, LPA Consultant Services Invoice]]
	\|-		* [[media:136_4_11_rev05012023.docx\|Fig. 136.4.11, Consultant Selection & ESC Submittal Checklist]]
	\|[[media:136.4.5.doc\|Fig. 136.4.5, Consultant Performance Appraisal Form]]		* [[media:Fig. 136.4.12.pdf\|Fig. 136.4.12, QBS Process Flowchart]]
	\|-		* [[media:136.4.13.doc\|Fig. 136.4.13, Consultant Services Q&A]]
	\|[[media:136.4.6.docx\|Fig. 136.4.6, Common Unallowable Costs]]		* [[media:136_4_14_05012023.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]]
	\|-		* [[media:136.4.15 2014.doc\|Fig. 136.4.15, Conflict of Interest Disclosure Form]]
	\|[[media:136.4.7 2020.docx\|Fig. 136.4.7, Sample Solicitation & Sample Scope of Services]]		* [[media:136.4.16.pdf\|Fig. 136.4.16, Overhead Schedule Example]]
	\|-		* [[media:136.4.17 Dec 2012.xlsx\|Fig. 136.4.17, Example of an Engineering Services Invoice]]
	\|[[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9, Local Sponsor ESC Sample Cover Letter]]		* [[media:136.4.18 Sept 5, 2012.docx\|Fig. 136.4.18, Checklist for Engineering Services Invoice]]
	\|-		* [[media:136.4.19.docx\|Fig. 136.4.19 LPA On-Call Consultant Evaluation]]
	\|[[media:136.4.10_2022_LPA_Invoice.xlsx\|Fig. 136.4.10, LPA Consultant Services Invoice]]		* [https://epg.modot.org/forms/general_files/ECR/Estimated_Breakdown_Of_Work_for_LPA-DBE_Goal_for_LPA_Engineering_Contracts.xlsx Fig. 136.4.20 Estimated Breakdown of Work on Engineering Consultant Contracts]
	\|-		'''<u><center>"How To" PowerPoint Tutorials</center></u>
	\|[[media:136_4_11_rev05012023.docx\|Fig. 136.4.11, Consultant Selection & ESC Submittal Checklist]]		* [[media:136.4.2.3 How to Complete the RFQ.ppt\|How to Complete the RFQ and Get it Advertised]]
	\|-		* [[media:136.4 How to Evaluate 2013.ppt\|How to Evaluate Consultant Proposals, Complete Rating Sheets and Make a Selection]]
	\|[[media:Fig. 136.4.12.pdf\|Fig. 136.4.12, QBS Process Flowchart]]		'''<u><center>Federal-Aid Essential Videos</center></u>
	\|-		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=14 Consultant Services Overview]
	\|[[media:136.4.13.doc\|Fig. 136.4.13, Consultant Services Q&A]]		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=7 Hiring a Consultant Using Competitive Negotiation Procedures]
	\|-		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=47 Organizational and Consultant Conflicts of Interest]
	\|[[media:136_4_14_05012023.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]]		'''<u><center>Prequalification Processes</center></u>
	\|-		* [http://www.modot.org/business/consultant_resources/standard_prequalification_process.htm Standard Prequalification Process]
	\|[[media:136.4.15 2014.doc\|Fig. 136.4.15, Conflict of Interest Disclosure Form]]		* [http://www.modot.org/business/consultant_resources/documents/StandardConsultantPrequalificationProcess.pdf How-To Tutorial for MoDOT's Consultant Standard Prequalification Process]
	\|-		* [http://www.modot.org/business/consultant_resources/documents/SAFEHARBORELIGIBILITYREQUIREMENTS_004.pdf Safe Harbor Indirect Cost Rate (SHR) Prequalification Process]
	\|[[media:136.4.16.pdf\|Fig. 136.4.16, Overhead Schedule Example]]		</div>
	\|-
	\|[[media:136.4.17 Dec 2012.xlsx\|Fig. 136.4.17, Example of an Engineering Services Invoice]]
	\|-
	\|[[media:136.4.18 Sept 5, 2012.docx\|Fig. 136.4.18, Checklist for Engineering Services Invoice]]
	\|-
	\|[[media:136.4.19.docx\|Fig. 136.4.19 LPA On-Call Consultant Evaluation]]
	\|-
	\|[[~~media~~:~~Fig_136~~.4.~~20_2023~~.~~docx\|~~Fig. 136.4.20 Estimated Breakdown of Work on Engineering Consultant Contracts]]
	\|-
	! <center>~~'''~~"How To" PowerPoint Tutorials~~'''~~</center>
	\|-
	\|[[media:136.4.2.3 How to Complete the RFQ.ppt\|How to Complete the RFQ and Get it Advertised]]
	\|-
	\|[[media:136.4 How to Evaluate 2013.ppt\|How to Evaluate Consultant Proposals, Complete Rating Sheets and Make a Selection]]
	\|-
	\|<center>~~'''~~Federal-Aid Essential Videos~~'''~~</center>
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=14 Consultant Services Overview]
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=7 Hiring a Consultant Using Competitive Negotiation Procedures]
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=47 Organizational and Consultant Conflicts of Interest]
	\|-
	!<center>~~'''~~Prequalification Processes~~'''~~</center>
	\|-
	\|[http://www.modot.org/business/consultant_resources/standard_prequalification_process.htm Standard Prequalification Process]
	\|-
	\|[http://www.modot.org/business/consultant_resources/documents/StandardConsultantPrequalificationProcess.pdf How-To Tutorial for MoDOT's Consultant Standard Prequalification Process]
	\|-
	\|[http://www.modot.org/business/consultant_resources/documents/SAFEHARBORELIGIBILITYREQUIREMENTS_004.pdf Safe Harbor Indirect Cost Rate (SHR) Prequalification Process]
	\|}

	==136.4.1 Introduction==		==136.4.1 Introduction==

Hoskir: /* 136.4.2.7.2 Basis of Payment */

2023-06-02T19:46:47Z

136.4.2.7.2 Basis of Payment

← Older revision		Revision as of 14:46, 2 June 2023
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	:* Specific rates of pay (for emergency situations only)		:* Specific rates of pay (for emergency situations only)

	In order to establish a measure of “Fair & Reasonable” a pre-negotiation estimate is required by federal regulations in [https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.324 2 CFR 200.324]. The LPA PM/CA shall develop an estimate based on the work-hours of similar previous projects. The consultant work-hour estimate is reviewed and compared to the LPA estimate. The consultant’s fee proposal submittal must include detailed hours and cost breakdowns by sub-task and by job title. For any subtask on the scope, it should be known how many different people, how many hours per person, any direct expenses, etc. for the prime and any subs. Negotiations should occur to assure that work-hours in the contract are comparable to the LPA estimated hours and those from similar projects.		In order to establish a measure of “Fair & Reasonable” a pre-negotiation estimate is required by federal regulations in [https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.324 2 CFR 200.324]. The LPA PM/CA shall develop an estimate based on the tasks and work-hours of similar previous projects. The consultant work-hour estimate is reviewed and compared to the LPA estimate. The consultant’s fee proposal submittal must include detailed hours and cost breakdowns by sub-task and by job title. For any subtask on the scope, it should be known how many different people, how many hours per person, any direct expenses, etc. for the prime and any subs. Negotiations should occur to assure that work-hours in the contract are comparable to the LPA estimated hours and those from similar projects.

	Each subconsultant must be identified in the contract. Subconsultant expenses should be calculated based upon actual costs. Prompt payment of subconsultants is required per [https://www.acquisition.gov/content/subpart-329-prompt-payment FAR Subpart 32.9].		Each subconsultant must be identified in the contract. Subconsultant expenses should be calculated based upon actual costs. Prompt payment of subconsultants is required per [https://www.acquisition.gov/content/subpart-329-prompt-payment FAR Subpart 32.9].

Hoskir: updated per RR 3692

2023-06-02T19:42:36Z

updated per RR 3692

Hoskir: updated links to figs 136.4.11 and 136.4.14

2023-02-06T16:30:49Z

updated links to figs 136.4.11 and 136.4.14

Hoskir: /* 136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT */ updated per RR 3630

2023-02-06T15:56:19Z

136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT: updated per RR 3630

← Older revision		Revision as of 10:56, 6 February 2023
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	===136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT===		===136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT===
	The contract format illustrated in [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1]] is required, unless the LPA gets prior approval from MoDOT to deviate from this contract form. The LPA must submit the contract to MoDOT for review and approval along with the cover letter found in [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9]]. For a complete list of items required to be submitted along with the consultant contract, see [[media:136.4.11 2019.docx\|Fig. 136.4.11]]. Also see [[media:Fig. 136.4.14 Aug 2013.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.		The contract format illustrated in [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1]] is required, unless the LPA gets prior approval from MoDOT to deviate from this contract form. The LPA must submit the unexecuted contract to MoDOT for review and approval along with the cover letter found in [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9]]. For a complete list of items required to be submitted along with the consultant contract, see [[media:136.4.11 2019.docx\|Fig. 136.4.11]]. Also see [[media:Fig. 136.4.14 Aug 2013.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.

	===136.4.2.9 MoDOT Review of Consultant Contract===		===136.4.2.9 MoDOT Review of Consultant Contract===

Hoskir: /* 136.4.2.4.3.3 Engineering Services Contract (ESC) Execution Process */ updated per RR 3630

2023-02-06T15:53:55Z

136.4.2.4.3.3 Engineering Services Contract (ESC) Execution Process: updated per RR 3630

← Older revision		Revision as of 10:53, 6 February 2023
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	'''2.''' If the prime consultant or any sub-consultants are DBE firms, the DBE section of the ESC must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.		'''2.''' If the prime consultant or any sub-consultants are DBE firms, the DBE section of the ESC must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.

	'''3.''' The LPA will ~~send~~ the ESC to the consultant ~~for execution~~.		'''3.''' The LPA will submit the unexecuted ESC to MoDOT for review. If the selected On-Call Consultant determines that the DBE goal cannot be met then the LPA shall submit the consultant’s Good Faith Effort documentation for review. See [[media:Fig. 136.4.14 Aug 2013.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.

	'''4.''' The LPA will ~~submit~~ the ESC to ~~MoDOT for review. If~~ the ~~selected On-Call Consultant determines that the DBE goal cannot be met then the LPA shall submit the consultant’s Good Faith Effort documentation~~ for review. See [[media:Fig. 136.4.14 Aug 2013.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.		'''4.''' The LPA will send the ESC to the consultant for execution.

	'''5.''' After MoDOT has reviewed the consultant contract and has found it to be reasonable, MoDOT will request authorization of funds from FHWA for Preliminary Engineering (PE). FHWA will obligate the funds and MoDOT will notify the LPA that the funds have been obligated and give the Notice to Proceed (NTP). <u>No work shall begin until the PE funds have been obligated by FHWA and MoDOT has given the LPA notice to proceed. Any funds spent prior to PE Obligation will not be reimbursable.</u>		'''5.''' After MoDOT has reviewed the consultant contract and has found it to be reasonable, MoDOT will request authorization of funds from FHWA for Preliminary Engineering (PE). FHWA will obligate the funds and MoDOT will notify the LPA that the funds have been obligated and give the Notice to Proceed (NTP). <u>No work shall begin until the PE funds have been obligated by FHWA and MoDOT has given the LPA notice to proceed. Any funds spent prior to PE Obligation will not be reimbursable.</u>

Hoskir: updated 136.4 in multiple areas per RR 3616

2023-01-19T17:16:34Z

updated 136.4 in multiple areas per RR 3616

Show changes

← Older revision		Revision as of 14:42, 2 June 2023
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	\|[[media:136.4.10_2022_LPA_Invoice.xlsx\|Fig. 136.4.10, LPA Consultant Services Invoice]]		\|[[media:136.4.10_2022_LPA_Invoice.xlsx\|Fig. 136.4.10, LPA Consultant Services Invoice]]
	\|-		\|-
	\|[[media:~~136_4_11-Feb-23~~.docx\|Fig. 136.4.11, Consultant Selection & ESC Submittal Checklist]]		\|[[media:136_4_11_rev05012023.docx\|Fig. 136.4.11, Consultant Selection & ESC Submittal Checklist]]
	\|-		\|-
	\|[[media:Fig. 136.4.12.pdf\|Fig. 136.4.12, QBS Process Flowchart]]		\|[[media:Fig. 136.4.12.pdf\|Fig. 136.4.12, QBS Process Flowchart]]
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	\|[[media:136.4.13.doc\|Fig. 136.4.13, Consultant Services Q&A]]		\|[[media:136.4.13.doc\|Fig. 136.4.13, Consultant Services Q&A]]
	\|-		\|-
	\|[[media:~~136_4_14-Feb-23~~.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]]		\|[[media:136_4_14_05012023.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]]
	\|-		\|-
	\|[[media:136.4.15 2014.doc\|Fig. 136.4.15, Conflict of Interest Disclosure Form]]		\|[[media:136.4.15 2014.doc\|Fig. 136.4.15, Conflict of Interest Disclosure Form]]
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	'''2.''' If the prime consultant or any sub-consultants are DBE firms, the DBE section of the ESC must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.		'''2.''' If the prime consultant or any sub-consultants are DBE firms, the DBE section of the ESC must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.

	'''3.''' The LPA will submit the unexecuted ESC to MoDOT for review. If the selected On-Call Consultant determines that the DBE goal cannot be met then the LPA shall submit the consultant’s Good Faith Effort documentation for review. See [[media:~~136_4_14-Feb-23~~.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.		'''3.''' The LPA will submit the unexecuted ESC to MoDOT for review. If the selected On-Call Consultant determines that the DBE goal cannot be met then the LPA shall submit the consultant’s Good Faith Effort documentation for review. See [[media:136_4_14_05012023.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.

	'''4.''' The LPA will send the ESC to the consultant for execution.		'''4.''' The LPA will send the ESC to the consultant for execution.
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	===136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT===		===136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT===
	The contract format illustrated in [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1]] is required, unless the LPA gets prior approval from MoDOT to deviate from this contract form. The LPA must submit the unexecuted contract to MoDOT for review and approval along with the cover letter found in [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9]]. For a complete list of items required to be submitted along with the consultant contract, see [[media:~~136_4_11-Feb-23~~.docx\|Fig. 136.4.11]]. Also see [[media:~~136_4_14-Feb-23~~.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.		The contract format illustrated in [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1]] is required, unless the LPA gets prior approval from MoDOT to deviate from this contract form. The LPA must submit the unexecuted contract to MoDOT for review and approval along with the cover letter found in [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9]]. For a complete list of items required to be submitted along with the consultant contract, see [[media:136_4_11_rev05012023.docx\|Fig. 136.4.11]]. Also see [[media:136_4_14_05012023.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.

	===136.4.2.9 MoDOT Review of Consultant Contract===		===136.4.2.9 MoDOT Review of Consultant Contract===
	Per the Federal Aquisition Regulation (FAR), a price reasonableness review must be performed prior to contract execution. Each consultant contract will be reviewed by MoDOT staff for reasonableness in man-hours, wage rates, overhead rates, direct costs, etc. Any item found to be unreasonable as compared to industry/consultant history and current trends will need to be corrected prior to contract execution. Common items include, but are not limited to, math errors, contract language and costs that do not match exhibits, exclusion of an audit clause, large fluctuation in wage rates from expected amounts or previous rates, and/or overhead rates that are different from information MoDOT has on file. [[media:~~136_4_14-Feb-23~~.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]] includes helpful hints for conducting a price-reasonableness review and common errors found.		Per the Federal Aquisition Regulation (FAR), a price reasonableness review must be performed prior to contract execution. Each consultant contract will be reviewed by MoDOT staff for reasonableness in man-hours, wage rates, overhead rates, direct costs, etc. Any item found to be unreasonable as compared to industry/consultant history and current trends will need to be corrected prior to contract execution. Common items include, but are not limited to, math errors, contract language and costs that do not match exhibits, exclusion of an audit clause, large fluctuation in wage rates from expected amounts or previous rates, and/or overhead rates that are different from information MoDOT has on file. [[media:136_4_14_05012023.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]] includes helpful hints for conducting a price-reasonableness review and common errors found.

	<u>No work shall begin until the PE funds have been obligated by FHWA and MoDOT has given the LPA notice to proceed. Any funds spent prior to PE Obligation will not be reimbursable.</u>		<u>No work shall begin until the PE funds have been obligated by FHWA and MoDOT has given the LPA notice to proceed. Any funds spent prior to PE Obligation will not be reimbursable.</u>

← Older revision		Revision as of 11:30, 6 February 2023
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	\|[[media:136.4.10_2022_LPA_Invoice.xlsx\|Fig. 136.4.10, LPA Consultant Services Invoice]]		\|[[media:136.4.10_2022_LPA_Invoice.xlsx\|Fig. 136.4.10, LPA Consultant Services Invoice]]
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	\|[[media:~~136.4.11 2019~~.docx\|Fig. 136.4.11, Consultant Selection & ESC Submittal Checklist]]		\|[[media:136_4_11-Feb-23.docx\|Fig. 136.4.11, Consultant Selection & ESC Submittal Checklist]]
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	\|[[media:Fig. 136.4.12.pdf\|Fig. 136.4.12, QBS Process Flowchart]]		\|[[media:Fig. 136.4.12.pdf\|Fig. 136.4.12, QBS Process Flowchart]]
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	\|[[media:136.4.13.doc\|Fig. 136.4.13, Consultant Services Q&A]]		\|[[media:136.4.13.doc\|Fig. 136.4.13, Consultant Services Q&A]]
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	\|[[media:~~Fig. 136.4.14 Aug 2013~~.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]]		\|[[media:136_4_14-Feb-23.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]]
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	\|[[media:136.4.15 2014.doc\|Fig. 136.4.15, Conflict of Interest Disclosure Form]]		\|[[media:136.4.15 2014.doc\|Fig. 136.4.15, Conflict of Interest Disclosure Form]]
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	'''2.''' If the prime consultant or any sub-consultants are DBE firms, the DBE section of the ESC must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.		'''2.''' If the prime consultant or any sub-consultants are DBE firms, the DBE section of the ESC must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.

	'''3.''' The LPA will submit the unexecuted ESC to MoDOT for review. If the selected On-Call Consultant determines that the DBE goal cannot be met then the LPA shall submit the consultant’s Good Faith Effort documentation for review. See [[media:~~Fig. 136.4.14 Aug 2013~~.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.		'''3.''' The LPA will submit the unexecuted ESC to MoDOT for review. If the selected On-Call Consultant determines that the DBE goal cannot be met then the LPA shall submit the consultant’s Good Faith Effort documentation for review. See [[media:136_4_14-Feb-23.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.

	'''4.''' The LPA will send the ESC to the consultant for execution.		'''4.''' The LPA will send the ESC to the consultant for execution.
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	===136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT===		===136.4.2.8 Step 7 - Consultant Contract Submittal to MoDOT===
	The contract format illustrated in [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1]] is required, unless the LPA gets prior approval from MoDOT to deviate from this contract form. The LPA must submit the unexecuted contract to MoDOT for review and approval along with the cover letter found in [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9]]. For a complete list of items required to be submitted along with the consultant contract, see [[media:~~136.4.11 2019~~.docx\|Fig. 136.4.11]]. Also see [[media:~~Fig. 136.4.14 Aug 2013~~.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.		The contract format illustrated in [[media:Fig. 136.4.1 May 2016.docx\|Fig. 136.4.1]] is required, unless the LPA gets prior approval from MoDOT to deviate from this contract form. The LPA must submit the unexecuted contract to MoDOT for review and approval along with the cover letter found in [[media:136.4.9 Sept 2013.doc\|Fig. 136.4.9]]. For a complete list of items required to be submitted along with the consultant contract, see [[media:136_4_11-Feb-23.docx\|Fig. 136.4.11]]. Also see [[media:136_4_14-Feb-23.doc\|Fig. 136.4.14]] to view a checklist that MoDOT will use when reviewing the consultant contract. The LPA should also use this checklist prior to submitting to MoDOT to ensure the contract is complete.

	===136.4.2.9 MoDOT Review of Consultant Contract===		===136.4.2.9 MoDOT Review of Consultant Contract===
	Per the Federal Aquisition Regulation (FAR), a price reasonableness review must be performed prior to contract execution. Each consultant contract will be reviewed by MoDOT staff for reasonableness in man-hours, wage rates, overhead rates, direct costs, etc. Any item found to be unreasonable as compared to industry/consultant history and current trends will need to be corrected prior to contract execution. Common items include, but are not limited to, math errors, contract language and costs that do not match exhibits, exclusion of an audit clause, large fluctuation in wage rates from expected amounts or previous rates, and/or overhead rates that are different from information MoDOT has on file. [[media:~~Fig. 136.4.14 Aug 2013~~.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]] includes helpful hints for conducting a price-reasonableness review and common errors found.		Per the Federal Aquisition Regulation (FAR), a price reasonableness review must be performed prior to contract execution. Each consultant contract will be reviewed by MoDOT staff for reasonableness in man-hours, wage rates, overhead rates, direct costs, etc. Any item found to be unreasonable as compared to industry/consultant history and current trends will need to be corrected prior to contract execution. Common items include, but are not limited to, math errors, contract language and costs that do not match exhibits, exclusion of an audit clause, large fluctuation in wage rates from expected amounts or previous rates, and/or overhead rates that are different from information MoDOT has on file. [[media:136_4_14-Feb-23.doc\|Fig. 136.4.14, Checklist for reviewing Consultant Contracts]] includes helpful hints for conducting a price-reasonableness review and common errors found.

	<u>No work shall begin until the PE funds have been obligated by FHWA and MoDOT has given the LPA notice to proceed. Any funds spent prior to PE Obligation will not be reimbursable.</u>		<u>No work shall begin until the PE funds have been obligated by FHWA and MoDOT has given the LPA notice to proceed. Any funds spent prior to PE Obligation will not be reimbursable.</u>