Category:134 Engineering Professional Services - Revision history

Hoskir at 18:55, 12 December 2024

2024-12-12T18:55:40Z

← Older revision		Revision as of 13:55, 12 December 2024
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	<font color = "white">ko</font color = "white">		<font color = "white">ko</font color = "white">

	[[Category:~~100_General~~]]		[[Category:100_GENERAL]]

Hoskir at 20:54, 26 November 2024

2024-11-26T20:54:28Z

← Older revision		Revision as of 15:54, 26 November 2024
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	<center>'''Dispute Resolution Process (DRP)'''</center>		<center>'''Dispute Resolution Process (DRP)'''</center>
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			[[Category:100_General]]

Hoskir: /* 134.2.2.3 Solicitation and Selection Step 3 – Central Office Review of Solicitation Request */ updated per email from Michelle N.

2024-03-26T18:28:31Z

134.2.2.3 Solicitation and Selection Step 3 – Central Office Review of Solicitation Request: updated per email from Michelle N.

← Older revision		Revision as of 13:28, 26 March 2024
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	After all district / division reviews are complete and comments addressed the [[media:134.2.2.2 2019.docx\|Solicitation and Request Letter]] is emailed to the PSC at [mailto:CODEPSCreview CODEPSCreview] email group. The PSC members will review the request and sign for approval with the PSC chair making the final approval signature. Central Office will then post the solicitation/Request For Qualifications (RFQ) to the [http://www.modot.mo.gov/business/consultant_resources/consultant_home.htm MoDOT's Consultant Services Webpage]. An electronic notification of the RFQ is sent to Design Consultant Distribution List alerting interested parties of the opportunity.		After all district / division reviews are complete and comments addressed the [[media:134.2.2.2 2019.docx\|Solicitation and Request Letter]] is emailed to the PSC at [mailto:CODEPSCreview CODEPSCreview] email group. The PSC members will review the request and sign for approval with the PSC chair making the final approval signature. Central Office will then post the solicitation/Request For Qualifications (RFQ) to the [http://www.modot.mo.gov/business/consultant_resources/consultant_home.htm MoDOT's Consultant Services Webpage]. An electronic notification of the RFQ is sent to Design Consultant Distribution List alerting interested parties of the opportunity.

	Consultant solicitations will be posted to MoDOT’s webpage twice a month, according to the [https://www.modot.org/~~sites/default/files/documents/Copy%20of%202023_Calendar%20pdf_0.pdf~~ RFQ ~~Calendar~~].		Consultant solicitations will be posted to MoDOT’s webpage twice a month, according to the RFQ Calendar found on the [https://www.modot.org/modot-solicitations-rfq MoDOT Solicitations (RFQ) site].

	====134.2.2.4 Solicitation and Selection Step 4 – Consultant Response to the Solicitation/RFQ====		====134.2.2.4 Solicitation and Selection Step 4 – Consultant Response to the Solicitation/RFQ====

Hoskir: /* 134.2.4 Consultant Solicitation and Selection Process – Standard Solicitation Method for On-Call Cost Plus Fixed Fee Contracts */ updated per RR3847

2024-03-07T18:47:34Z

134.2.4 Consultant Solicitation and Selection Process – Standard Solicitation Method for On-Call Cost Plus Fixed Fee Contracts: updated per RR3847

← Older revision		Revision as of 13:47, 7 March 2024
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	:3. PM/CA to choose the MOU contract from the eAgreements SharePoint site.		:3. PM/CA to choose the MOU contract from the eAgreements SharePoint site.
	:The federal MOU contract must be used for all MOU’s unless approved by the PSC to use a state funded MOU contract (state funded MOU contracts may be used if the funding source is the District/Division budget). When the agreement is created and saved in eAgreements, the system will auto-assign a new file name. This auto-assigned file name must be used as the agreement number, in the header, within the agreement itself.		:The federal MOU contract must be used for all MOU’s unless approved by the PSC to use a state funded MOU contract (state funded MOU contracts may be used if the funding source is the District/Division budget). When the agreement is created and saved in eAgreements, the system will auto-assign a new file name. This auto-assigned file name must be used as the agreement number, in the header, within the agreement itself.
	:4. Development of Scope of Services and DBE Requirements – Once the scope of work is defined, the MoDOT PM/CA must obtain a DBE Goal by sending the appropriate project information (including scope, county, estimated construction cost, and potential subcontracting opportunities) to MoDOT External Civil Rights (ECR) for review at DBEConsultGoal@modot.mo.gov. Once the DBE goal has been established by ECR, it shall be included in the MOU. All consultant contracts <u>that utilize federal funds</u> must be reviewed by ECR, regardless of the dollar amount of the contract. If the prime consultant or any sub-consultants are DBE firms, the DBE section must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.		:4. Development of Scope of Services and DBE Requirements – Once the scope of work is defined, the MoDOT PM/CA must obtain a DBE Goal by sending the appropriate project information (including scope, county, estimated construction cost, and potential subcontracting opportunities) using the [https://epg.modot.org/forms/general_files/ECR/Estimated_Breakdown_Of_Work_for_DBE_Goal_for_MoDOT_Consultant_Engineering_Contracts.xlsx Estimated Breakdown of Work Spreadsheet] to MoDOT External Civil Rights (ECR) for review at DBEConsultGoal@modot.mo.gov. Once the DBE goal has been established by ECR, it shall be included in the MOU. All consultant contracts <u>that utilize federal funds</u> must be reviewed by ECR, regardless of the dollar amount of the contract. If the prime consultant or any sub-consultants are DBE firms, the DBE section must be filled out. If the prime or subs are not DBE firms, the DBE section can be left blank.
	:5. The PM/CA will review the on-call consultant list and choose a consultant based on the scope of services that has been developed and DBE goal established. The on-call consultant list is found on the [https://www.modot.org/consultant-prequalification-list MoDOT Website – Consultant Services – Consultant Prequalification Requirements].		:5. The PM/CA will review the on-call consultant list and choose a consultant based on the scope of services that has been developed and DBE goal established. The on-call consultant list is found on the [https://www.modot.org/consultant-prequalification-list MoDOT Website – Consultant Services – Consultant Prequalification Requirements].

Hoskir: renamed geopak link to ORD link

2024-01-16T21:12:59Z

renamed geopak link to ORD link

← Older revision		Revision as of 16:12, 16 January 2024
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	\|[http://www.modot.org/business/consultant_resources/bridgestandards.htm Bridge Standard Drawings]		\|[http://www.modot.org/business/consultant_resources/bridgestandards.htm Bridge Standard Drawings]
	\|-		\|-
	\|[~~http~~://www.modot.org/~~business/standards_and_specs/geopakstandards.htm GEOPAK~~ and Microstation Drawing Standards]		\|[https://www.modot.org/cadd-environment OpenRoads Designer and Microstation Drawing Standards]
	\|-		\|-
	\|[http://www.modot.org/business/consultant_resources/ProjectCostEstimation.htm Project Cost Estimation]		\|[http://www.modot.org/business/consultant_resources/ProjectCostEstimation.htm Project Cost Estimation]

Hoskir: /* 134.3.4 Basis of Payment */ updated link to per diem page

2023-11-27T21:15:44Z

134.3.4 Basis of Payment: updated link to per diem page

← Older revision		Revision as of 16:15, 27 November 2023
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	Mileage, subsistence and lodging must follow federal travel regulation guidelines.		Mileage, subsistence and lodging must follow federal travel regulation guidelines.
	:* [http://www.gsa.gov/portal/content/100715 Current POV Mileage Reimbursable Rates]		:* [http://www.gsa.gov/portal/content/100715 Current POV Mileage Reimbursable Rates]
	:* [https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results/?action=perdiems_report&state=MO&~~fiscal_year~~=~~2022~~&zip~~=&city~~= Current Per Diem Rates for Missouri]		:* [https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2024&state=MO&city=&zip= Current Per Diem Rates for Missouri]

	===134.3.5 Subconsultants===		===134.3.5 Subconsultants===

Hoskir: /* 134.2.2.3 Solicitation and Selection Step 3 – Central Office Review of Solicitation Request */ updated calendar link

2023-08-25T18:58:59Z

134.2.2.3 Solicitation and Selection Step 3 – Central Office Review of Solicitation Request: updated calendar link

← Older revision		Revision as of 13:58, 25 August 2023
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	After all district / division reviews are complete and comments addressed the [[media:134.2.2.2 2019.docx\|Solicitation and Request Letter]] is emailed to the PSC at [mailto:CODEPSCreview CODEPSCreview] email group. The PSC members will review the request and sign for approval with the PSC chair making the final approval signature. Central Office will then post the solicitation/Request For Qualifications (RFQ) to the [http://www.modot.mo.gov/business/consultant_resources/consultant_home.htm MoDOT's Consultant Services Webpage]. An electronic notification of the RFQ is sent to Design Consultant Distribution List alerting interested parties of the opportunity.		After all district / division reviews are complete and comments addressed the [[media:134.2.2.2 2019.docx\|Solicitation and Request Letter]] is emailed to the PSC at [mailto:CODEPSCreview CODEPSCreview] email group. The PSC members will review the request and sign for approval with the PSC chair making the final approval signature. Central Office will then post the solicitation/Request For Qualifications (RFQ) to the [http://www.modot.mo.gov/business/consultant_resources/consultant_home.htm MoDOT's Consultant Services Webpage]. An electronic notification of the RFQ is sent to Design Consultant Distribution List alerting interested parties of the opportunity.

	Consultant solicitations will be posted to MoDOT’s webpage twice a month, according to the [~~[media~~:~~134~~.2.~~2.3 RFQ calendar~~.pdf\|RFQ Calendar]].		Consultant solicitations will be posted to MoDOT’s webpage twice a month, according to the [https://www.modot.org/sites/default/files/documents/Copy%20of%202023_Calendar%20pdf_0.pdf RFQ Calendar].

	====134.2.2.4 Solicitation and Selection Step 4 – Consultant Response to the Solicitation/RFQ====		====134.2.2.4 Solicitation and Selection Step 4 – Consultant Response to the Solicitation/RFQ====

Hoskir: /* 134.5.2 Supplemental Agreements */ updated link to PSC Approval to Execute Supplemental Agreement

2023-04-14T20:52:55Z

134.5.2 Supplemental Agreements: updated link to PSC Approval to Execute Supplemental Agreement

← Older revision		Revision as of 15:52, 14 April 2023
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	DBE Concurrence must be obtained from External Civil Rights prior to sending a federally funded agreement to the consultant for execution. The PM/CA will include External Civil Rights (email group '''DBEConcurrence''') as a “Reviewer”, along with the assigned Liaison Engineers, when processing the agreement for “Review by Staff” in eAgreements. External Civil Rights will respond to the email notification if any additional DBE information is needed - including, but not limited to, specific DBE details, such as name of DBE firm, DBE Goal, dollar amount of DBE participation, Exhibits such as Scope of Services, Fee Estimate, etc.		DBE Concurrence must be obtained from External Civil Rights prior to sending a federally funded agreement to the consultant for execution. The PM/CA will include External Civil Rights (email group '''DBEConcurrence''') as a “Reviewer”, along with the assigned Liaison Engineers, when processing the agreement for “Review by Staff” in eAgreements. External Civil Rights will respond to the email notification if any additional DBE information is needed - including, but not limited to, specific DBE details, such as name of DBE firm, DBE Goal, dollar amount of DBE participation, Exhibits such as Scope of Services, Fee Estimate, etc.

	After receiving the DBE Concurrence from External Civil Rights, the contract may be executed. The contract information is submitted to the PSC via the email group CODEPSCReview using [[media:134.5.~~2 2017~~.docx\|PSC Approval to Execute Supplemental Agreement,		After receiving the DBE Concurrence from External Civil Rights, the contract may be executed. The contract information is submitted to the PSC via the email group CODEPSCReview using [[media:134.5.2_2023.docx\|PSC Approval to Execute Supplemental Agreement,
	Fig. 134.5.2]]. After PSC approval, the PM/CA will execute the supplemental agreement. The supplemental agreement is executed [[media:134 Docusign.pdf\|electronically in DocuSign]]:		Fig. 134.5.2]]. After PSC approval, the PM/CA will execute the supplemental agreement. The supplemental agreement is executed [[media:134 Docusign.pdf\|electronically in DocuSign]]:

Hallej1 at 16:40, 28 February 2023

2023-02-28T16:40:38Z

← Older revision		Revision as of 11:40, 28 February 2023
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	\|[https://gpsweb3.modot.mo.gov/ MoDOT GPS Reference Station Network]		\|[https://gpsweb3.modot.mo.gov/ MoDOT GPS Reference Station Network]
	\|-		\|-
	\|[~~http~~://~~contribute~~.modot.~~mo.gov~~/~~business~~/~~consultant_resources~~/documents/~~LPABrochure04~~.17.13.pdf Engineering Consultant Services Brochure]		\|[https://www.modot.org/sites/default/files/documents/design/lpa/lpabrochure04.17.13.pdf Engineering Consultant Services Brochure]
	\|}		\|}
	\|}		\|}

Hoskir: /* 134.5.1 Invoicing */ updated link to FS Contractual Library

2023-02-06T18:39:52Z

134.5.1 Invoicing: updated link to FS Contractual Library

← Older revision		Revision as of 13:39, 6 February 2023
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	The PM/CA should make every effort to see that the consultant is paid in a timely manner, the goal being 30 days. Missouri law states that the consultant is entitled to interest if the invoice is not paid in 45 days. The 45-day period starts when all questions about the invoice have been addressed and agreed to by both parties.		The PM/CA should make every effort to see that the consultant is paid in a timely manner, the goal being 30 days. Missouri law states that the consultant is entitled to interest if the invoice is not paid in 45 days. The 45-day period starts when all questions about the invoice have been addressed and agreed to by both parties.
	<div id="The PM/CA uploads a copy"></div>		<div id="The PM/CA uploads a copy"></div>
	The PM/CA uploads a copy of the invoice to Financial Services' [~~http~~://sp/sites/~~fs/Contractual/Forms/Contractual.aspx~~ Contractual Payments Library] following the [[media:Contractual_Library_Instructions-2022.pdf\|step-by-step instructions]], which includes the PM/CA indicating the invoice as having been reviewed, thus approving it for payment. [[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2]] and [[media:134.2.4 July 11 2017.doc\|Fig. 134.2.4]] are checklists to help PM/CAs with the paperwork process for Standard and On-call contracts, including invoicing.		The PM/CA uploads a copy of the invoice to Financial Services' [https://modotgov.sharepoint.com/sites/fs_contractual Contractual Payments Library] following the [[media:Contractual_Library_Instructions-2022.pdf\|step-by-step instructions]], which includes the PM/CA indicating the invoice as having been reviewed, thus approving it for payment. [[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2]] and [[media:134.2.4 July 11 2017.doc\|Fig. 134.2.4]] are checklists to help PM/CAs with the paperwork process for Standard and On-call contracts, including invoicing.

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