Category:129 Public Involvement - Revision history

Hoskir at 18:36, 12 December 2024

2024-12-12T18:36:44Z

← Older revision		Revision as of 13:36, 12 December 2024
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	'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.		'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.

	[[Category:~~100 General~~]]		[[Category:100_GENERAL]]

Hoskir at 20:42, 26 November 2024

2024-11-26T20:42:42Z

← Older revision		Revision as of 15:42, 26 November 2024
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	'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.		'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.

			[[Category:100 General]]

Hoskir: /* 129.6 Public Hearing */ updated per RR3883

2024-05-30T13:24:42Z

129.6 Public Hearing: updated per RR3883

← Older revision		Revision as of 08:24, 30 May 2024
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	==129.6 Public Hearing==		==129.6 Public Hearing==
	~~{\|style="padding: 0.3em; margin-left:7px; margin-right:1px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="350px" align="right"~~
	\|-
	~~\|'''Temporary Virtual Public Involvement During the COVID-19 Pandemic'''~~
	\|-
	\|FHWA will temporarily allow all public involvement activities previously conducted in-person to exclusively use virtual technologies and techniques that fulfill the essential purposes of the in-person public involvement during the COVID-19 pandemic. A [[media:129.3 temporary.docx\|Q&A Sheet about temporary virtual public involvement]] is available.
	\|}

	{\|style="padding: 0.3em; margin-left:15px; border:1px solid #a9a9a9; text-align:left; font-size: 95%; background:#ffddcc" align="center"		{\|style="padding: 0.3em; margin-left:15px; border:1px solid #a9a9a9; text-align:left; font-size: 95%; background:#ffddcc" align="center"
	\|-		\|-
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	\|}		\|}

			Public hearings have federal requirements, such as a legal advertisement, prescribed time for notice before the hearing, and a full account of all comments, along with the department’s response to those comments. Public hearings or opportunities for a public hearing are required for any Federal-aid project that “requires significant amounts of right-of-way, substantially changes the layout or functions of connecting roadways or of the facility being improved, has substantial adverse impact on abutting property, otherwise has a significant social, economic, environmental or other effect, or for which FHWA determines that a public hearing is in the public interest.” (Refer to [https://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0771.htm 23 CFR 771.111]).
	Public hearings have federal requirements, such as a legal advertisement, prescribed time for notice before the hearing, and a full account of all comments, along with the department’s response to those comments. Public hearings or opportunities for a public hearing are required for any Federal-aid project that “requires significant amounts of right-of-way, substantially changes the layout or functions of connecting roadways or of the facility being improved, has substantial adverse impact on abutting property, otherwise has a significant social, economic, environmental or other effect, or for which FHWA determines that a public hearing is in the public interest.” (Refer to [https://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0771.htm 23 CFR 771.111])~~. Refer to the box immediately to the right for information about virtual public involvement~~.

	Formal public hearings consist of an opening statement, a period for statements and questions from the public, and a closing statement. The following is a list of actions and statements that take place at all formal public hearings:		Formal public hearings consist of an opening statement, a period for statements and questions from the public, and a closing statement. The following is a list of actions and statements that take place at all formal public hearings:

Hoskir: /* 129.5.1 Advertisement for Public Meeting or the Opportunity for a Public Meeting */ updated per R3838

2024-03-05T17:20:23Z

129.5.1 Advertisement for Public Meeting or the Opportunity for a Public Meeting: updated per R3838

← Older revision		Revision as of 12:20, 5 March 2024
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	# Interviews with community leaders indicate the need to accommodate certain languages other than English.		# Interviews with community leaders indicate the need to accommodate certain languages other than English.

	If the project area is known to speak a language other than English and the project impacts that population, the district will document how accommodations were made such as disseminating the public notice in that language as well. The district will need to review information found in the RES, Socioeconomic resource section, on LEP. If that information is not provided in the RES, linked here are detailed instructions for obtaining LEP information: LEP data instructions. For additional assistance on obtaining LEP data, please contact MoDOT’s Environmental Section or MoDOT’s External Civil Rights (EC) Division. The PM can find the latest language contracts at [https://modotgov.sharepoint.com/sites/EC/Title%20VI%20%20ADA/Title%20VI/Interpreter%20and%20Translation%20Contracts?csf=1&web=1&e=kjcOIM Interpreter and Translation Contracts] If an opportunity is published and the district receives no requests for a meeting, they document the opportunity for public meeting notice and that no requests were received.		If the project area is known to speak a language other than English and the project impacts that population, the district will document how accommodations were made such as disseminating the public notice in that language as well. The district will need to review information found in the RES, Socioeconomic resource section, on LEP. If that information is not provided in the RES, linked here are detailed instructions for obtaining LEP information: [https://epg.modot.org/forms/general_files/DE/ENV/Guide_to_Finding_LEP.docx LEP data instructions]. For additional assistance on obtaining LEP data, please contact MoDOT’s Environmental Section or MoDOT’s External Civil Rights (EC) Division. The PM can find the latest language contracts at [https://modotgov.sharepoint.com/sites/EC/Title%20VI%20%20ADA/Title%20VI/Interpreter%20and%20Translation%20Contracts?csf=1&web=1&e=kjcOIM Interpreter and Translation Contracts] If an opportunity is published and the district receives no requests for a meeting, they document the opportunity for public meeting notice and that no requests were received.

	[[image:129.5.1.jpg\|right\|450px\|thumb\|<Center>'''Major Project webpage'''</center>]]		[[image:129.5.1.jpg\|right\|450px\|thumb\|<Center>'''Major Project webpage'''</center>]]

Hoskir: updated per RR3838

2024-02-16T21:35:03Z

updated per RR3838

Show changes

Hoskir: /* 129.3 “Virtual” Public Involvement (VPI) */ updated per RR3760

2023-08-22T15:41:34Z

129.3 “Virtual” Public Involvement (VPI): updated per RR3760

← Older revision		Revision as of 10:41, 22 August 2023
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	==129.3 “Virtual” Public Involvement (VPI)==		==129.3 “Virtual” Public Involvement (VPI)==
	~~{\|style="padding: 0.3em; margin-left:7px; margin-right:1px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="350px" align="right"~~		A “virtual” public event is one that is held online, in which members of the public attend the meeting and participate remotely. A virtual public event may be held in the following two situations: (1) as a ''supplement'' to an in-person public meeting or hearing, or (2) as a ''substitute'' for an in-person public meeting for emergency situation and beyond, as defined at [[#129.12 Glossary of Terms\|EPG 129.12 Glossary of Terms]]. The following process is designed to provide guidance when a public meeting is required. This process can be adapted to fit the needs of the project.
	\|-
	~~\|'''Temporary Virtual Public Involvement During the COVID-19 Pandemic'''~~
	\|-
	\|FHWA will temporarily permit all public involvement activities previously conducted in-person to exclusively use virtual technologies and techniques that fulfill the essential purposes of the in-person public involvement during the COVID-19 pandemic. A [[media:129.3 temporary.docx\|Q&A Sheet about temporary virtual public involvement]] is available.
	\|}
	A “virtual” public event is one that is held online, in which members of the public attend the meeting and participate remotely. A virtual public event may be held in the following two situations: (1) as a ''supplement'' to an in-person public meeting or hearing, or (2) as a ''substitute'' for an in-person public meeting for emergency situation and beyond, as defined at [[#129.12 Glossary of Terms\|EPG 129.12 Glossary of Terms]]. The following process is designed to provide guidance when a public meeting is required. This process can be adapted to fit the needs of the project. '''If a NEPA required public hearing is mandated during a time of emergency, a virtual public event can be used to supplement the in-person component of the public hearing.''' Refer to the box immediately to the right for information about virtual public involvement.

	Public hearings or opportunities for public hearings are required for EISs and for projects that require substantial amounts of new right of way as (defined under [[#129.5.3.3 Design Public Meeting\|EPG 129.5.3.3 Design Public Meeting]]).		Public hearings or opportunities for public hearings are required for EISs and for projects that require substantial amounts of new right of way as (defined under [[#129.5.3.3 Design Public Meeting\|EPG 129.5.3.3 Design Public Meeting]]).

Legged1: Per Env'l (#3532), updated guidance.

2022-09-08T17:46:29Z

Per Env'l (#3532), updated guidance.

Show changes

Kleins1: /* 129.3 “Virtual” Public Involvement (VPI) */

2022-06-02T17:31:23Z

129.3 “Virtual” Public Involvement (VPI)

← Older revision		Revision as of 12:31, 2 June 2022
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	\|'''Project Website'''\|\| The project website should be the hub for public involvement. Many tools listed below can be added to the project website, clearly communicating the pathways for public engagement. \|\| Update and inform large groups and individuals. Repository of all project information. \|\| Asynchronous\|\| No cost		\|'''Project Website'''\|\| The project website should be the hub for public involvement. Many tools listed below can be added to the project website, clearly communicating the pathways for public engagement. \|\| Update and inform large groups and individuals. Repository of all project information. \|\| Asynchronous\|\| No cost
	\|-		\|-
	\|'''Webinars and Virtual Meetings '''\|\| Virtual meetings can be coordinated and streamed live with Microsoft Teams Live event. Attendees can join by computer, telephone, or Teams phone app. The meeting recording can be added to the project website and ~~MDOT~~ YouTube channel and shared on social media. Closed captioning should be used. \|\| Update and inform large groups and individuals. \|\| Synchronous\|\| No Cost		\|'''Webinars and Virtual Meetings '''\|\| Virtual meetings can be coordinated and streamed live with Microsoft Teams Live event. Attendees can join by computer, telephone, or Teams phone app. The meeting recording can be added to the project website and MoDOT YouTube channel and shared on social media. Closed captioning should be used. \|\| Update and inform large groups and individuals. \|\| Synchronous\|\| No Cost
	\|-		\|-
	\|'''Fillable Comment Form'''\|\| This is a Word or PDF document with several options for submission. It can be emailed or printed and mailed. It can contain open-ended survey questions. SurveyMonkey or a Microsoft Form can also be used. Can also place on a web page.\|\| Offers a structure for comments and questions. Can be used to develop a project contact list while obtaining input. Can be used as basis for Q&A document or website. \|\| Asynchronous\|\| No cost		\|'''Fillable Comment Form'''\|\| This is a Word or PDF document with several options for submission. It can be emailed or printed and mailed. It can contain open-ended survey questions. SurveyMonkey or a Microsoft Form can also be used. Can also place on a web page.\|\| Offers a structure for comments and questions. Can be used to develop a project contact list while obtaining input. Can be used as basis for Q&A document or website. \|\| Asynchronous\|\| No cost

Smithk: updated broken link

2022-03-01T20:42:34Z

updated broken link

← Older revision		Revision as of 15:42, 1 March 2022
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	:* The following statement will be made at all hearings: "This project is being processed in accordance with federal rules and regulations. Plans will be subject to review by FHWA. If federal funds are used in right of way acquisition and/or construction, the percentage of federal funds used will be in accordance with current regulations".		:* The following statement will be made at all hearings: "This project is being processed in accordance with federal rules and regulations. Plans will be subject to review by FHWA. If federal funds are used in right of way acquisition and/or construction, the percentage of federal funds used will be in accordance with current regulations".
	:* The tentative schedule of right of way acquisition and construction is mentioned. It is limited to a statement that once design approval is received, the department will proceed with design and right of way acquisition and construction will take place when funds are available. A statement is included that the improvement under consideration is on the [[121.3 The Statewide Transportation Improvement Program (STIP)\|State Transportation Improvement Program (STIP]]).		:* The tentative schedule of right of way acquisition and construction is mentioned. It is limited to a statement that once design approval is received, the department will proceed with design and right of way acquisition and construction will take place when funds are available. A statement is included that the improvement under consideration is on the [[121.3 The Statewide Transportation Improvement Program (STIP)\|State Transportation Improvement Program (STIP]]).
	:* Projects requiring a public involvement hearing due to facility expansion of a route must have a presentation of the proposed acquisition plan for the attendees and provide the [http://~~sharepoint~~/~~sites~~/de/~~RealEstate~~/~~Brochures/PathwaysforProgress_Final~~.pdf “Pathways for Progress”] brochure and [http://epg.modot.org/forms/RW/Chapter%208_Relocation/Residential%20Relocation%20Brochure.docx “Residential Relocation Brochure”] or [http://epg.modot.org/forms/RW/Chapter%208_Relocation/Residential%20Relocation%20Brochure.docx “Business Relocation Brochure”]. The "Pathways for Progress" brochure explains the various steps in acquisition of property required for a highway project. If the proposed project is approved, you may be contacted by a representative of the department at the beginning of the acquisition process and all features in this brochure will be discussed in detail with each property owner.		:* Projects requiring a public involvement hearing due to facility expansion of a route must have a presentation of the proposed acquisition plan for the attendees and provide the [http://eprojects/Templates/RW/Chapter%207_Negotiation/Pathways%20for%20Progress%20brochure.pdf “Pathways for Progress”] brochure and [http://epg.modot.org/forms/RW/Chapter%208_Relocation/Residential%20Relocation%20Brochure.docx “Residential Relocation Brochure”] or [http://epg.modot.org/forms/RW/Chapter%208_Relocation/Residential%20Relocation%20Brochure.docx “Business Relocation Brochure”]. The "Pathways for Progress" brochure explains the various steps in acquisition of property required for a highway project. If the proposed project is approved, you may be contacted by a representative of the department at the beginning of the acquisition process and all features in this brochure will be discussed in detail with each property owner.
	[[image:129.6.jpg\|right\|350px\|thumb\|<center>'''Buck O'Neil Bridge Public Hearing'''</center>]]		[[image:129.6.jpg\|right\|350px\|thumb\|<center>'''Buck O'Neil Bridge Public Hearing'''</center>]]
	:* In the event the project requires relocations services, the public will be informed regarding the relocation assistance procedures and the process involved in relocating. The “Business Relocation Brochure” or “Residential Relocation Brochure” explain relocation benefits for displaced property owner(s) in detail to prepare for the individual meetings with MoDOT staff. In addition to this statement, it is necessary to discuss the number of individuals, families, businesses, etc. that may be relocated by the project under consideration; and whether studies indicate there is adequate replacement housing available. If sufficient comparable replacement housing is not available, we must indicate that we are committed to provide last resort housing. It is also necessary to state that no one will be displaced from their residence unless an appropriate replacement dwelling is available or provided.		:* In the event the project requires relocations services, the public will be informed regarding the relocation assistance procedures and the process involved in relocating. The “Business Relocation Brochure” or “Residential Relocation Brochure” explain relocation benefits for displaced property owner(s) in detail to prepare for the individual meetings with MoDOT staff. In addition to this statement, it is necessary to discuss the number of individuals, families, businesses, etc. that may be relocated by the project under consideration; and whether studies indicate there is adequate replacement housing available. If sufficient comparable replacement housing is not available, we must indicate that we are committed to provide last resort housing. It is also necessary to state that no one will be displaced from their residence unless an appropriate replacement dwelling is available or provided.

Smithk: updated Commission Backup Form Blank link

2022-02-04T19:47:26Z

updated Commission Backup Form Blank link

← Older revision		Revision as of 14:47, 4 February 2022
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	:* Preliminary plans used as exhibits at the public hearing.		:* Preliminary plans used as exhibits at the public hearing.
	:* Right of way or relocation brochures.		:* Right of way or relocation brochures.
	:* Additionally, a [~~http~~:~~//epg~~.~~modot.mo.gov/forms/DE-DEForms/Commission%20Backup%20Form%20Blank.dot~~ Commission Backup Form] is submitted with the Letter of Transmittal by email from the District Engineer to the Design Division. The Letter of Transmittal and Commission Backup Form are not made a part of the transcript. The Letter of Transmittal addresses any substantive comments from the public hearing and includes the number of people who attended, recommendations, and general project information. The Letter of Transmittal from the District Engineer will also certify that the public hearing was held in accordance with all applicable rules and regulations, and that the department has considered possible social, economic, and environmental effects of the proposed improvement together with its conformity with local planning goals and objectives.		:* Additionally, a [[media:Commission_Backup_Form_Blank.dotx\|Commission Backup Form]] is submitted with the Letter of Transmittal by email from the District Engineer to the Design Division. The Letter of Transmittal and Commission Backup Form are not made a part of the transcript. The Letter of Transmittal addresses any substantive comments from the public hearing and includes the number of people who attended, recommendations, and general project information. The Letter of Transmittal from the District Engineer will also certify that the public hearing was held in accordance with all applicable rules and regulations, and that the department has considered possible social, economic, and environmental effects of the proposed improvement together with its conformity with local planning goals and objectives.

	For EA and EIS projects, the Design Division sends FHWA a copy of the transcript so substantive issues to be addressed in the EA decision document or Final EIS can be considered prior to submittal of the document for FHWA's approval. FHWA must approve the FONSI or Record of Decision (ROD) prior to Commission approval of the location. The Design Division will provide a copy of the transcript, with executive summary, to FHWA for their review and comment. No department recommendation will be provided to FHWA at this time. FHWA will provide comments to the department concerning the issues identified as a result of the public hearing. Their comments will be considered in the development of the department's recommendations to the Commission. It is desirable that the submission of the transcript and executive summary to the Design Division be made within a reasonable period (usually less than two months) after the public hearing.		For EA and EIS projects, the Design Division sends FHWA a copy of the transcript so substantive issues to be addressed in the EA decision document or Final EIS can be considered prior to submittal of the document for FHWA's approval. FHWA must approve the FONSI or Record of Decision (ROD) prior to Commission approval of the location. The Design Division will provide a copy of the transcript, with executive summary, to FHWA for their review and comment. No department recommendation will be provided to FHWA at this time. FHWA will provide comments to the department concerning the issues identified as a result of the public hearing. Their comments will be considered in the development of the department's recommendations to the Commission. It is desirable that the submission of the transcript and executive summary to the Design Division be made within a reasonable period (usually less than two months) after the public hearing.
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	:* To properly schedule hearing information for presentation to the Commission for design approval, the district will provide the information to the Design Division according to the Commission meeting [http://sp/sites/de/Admin/Schedules/agenda%20checklist-backup%20schedule%20for%202020.pdf schedule requirements]. This will allow for a two working-day review and ensure the item has been thoroughly discussed before it is placed on the Commission agenda.		:* To properly schedule hearing information for presentation to the Commission for design approval, the district will provide the information to the Design Division according to the Commission meeting [http://sp/sites/de/Admin/Schedules/agenda%20checklist-backup%20schedule%20for%202020.pdf schedule requirements]. This will allow for a two working-day review and ensure the item has been thoroughly discussed before it is placed on the Commission agenda.
	:* If a difference of opinion develops between the Design Division and the district concerning recommendations to the Commission, the director, the chief engineer, or the asst. chief engineer will be consulted to reach consensus. The recommendation provided to the Commission indicates the department’s formal determined position and not that of a single district or division.		:* If a difference of opinion develops between the Design Division and the district concerning recommendations to the Commission, the director, the chief engineer, or the asst. chief engineer will be consulted to reach consensus. The recommendation provided to the Commission indicates the department’s formal determined position and not that of a single district or division.
	:* With the information received from the district, the Design Division will ensure the item is placed on the Commission agenda and [~~http~~:~~//epg~~.~~modot.mo.gov/forms/DE-DEForms/Commission%20Backup%20Form%20Blank.dot~~ Commission backup] is provided to the Commission. Based upon this information, the Design Division will place the item on the regular or consent portion of the meeting agenda. In doing so, a consistent format will be maintained for the Commission's benefit.		:* With the information received from the district, the Design Division will ensure the item is placed on the Commission agenda and [[media:Commission_Backup_Form_Blank.dotx\|Commission backup]] is provided to the Commission. Based upon this information, the Design Division will place the item on the regular or consent portion of the meeting agenda. In doing so, a consistent format will be maintained for the Commission's benefit.
	:* When the item is placed on the Commission's regular agenda (because of controversy or public interest), the District Engineer will attend the Commission meeting and present the item for approval. If the item is placed on the Commission's consent agenda, it is preferred the District Engineer attend the meeting to answer questions from the Commission in the event it is transferred to the regular agenda.		:* When the item is placed on the Commission's regular agenda (because of controversy or public interest), the District Engineer will attend the Commission meeting and present the item for approval. If the item is placed on the Commission's consent agenda, it is preferred the District Engineer attend the meeting to answer questions from the Commission in the event it is transferred to the regular agenda.