Category:105 Control of Work - Revision history

Hoskir at 17:56, 12 December 2024

2024-12-12T17:56:32Z

← Older revision		Revision as of 12:56, 12 December 2024
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	The District Construction and Materials Engineer must direct work in a way that will keep engineer-contractor controversy and ill feelings to a minimum. This cannot be done by following a set of rules. If enough thought is given and constant effort is made to place authority and responsibility at the proper levels, a smooth-running organization will follow. When decisions can be made at the proper time and place, desired results should be realized.		The District Construction and Materials Engineer must direct work in a way that will keep engineer-contractor controversy and ill feelings to a minimum. This cannot be done by following a set of rules. If enough thought is given and constant effort is made to place authority and responsibility at the proper levels, a smooth-running organization will follow. When decisions can be made at the proper time and place, desired results should be realized.

	[[Category:~~100 General~~]]		[[Category:100_GENERAL]]

Hoskir at 21:01, 26 November 2024

2024-11-26T21:01:35Z

← Older revision		Revision as of 16:01, 26 November 2024
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	The District Construction and Materials Engineer must direct work in a way that will keep engineer-contractor controversy and ill feelings to a minimum. This cannot be done by following a set of rules. If enough thought is given and constant effort is made to place authority and responsibility at the proper levels, a smooth-running organization will follow. When decisions can be made at the proper time and place, desired results should be realized.		The District Construction and Materials Engineer must direct work in a way that will keep engineer-contractor controversy and ill feelings to a minimum. This cannot be done by following a set of rules. If enough thought is given and constant effort is made to place authority and responsibility at the proper levels, a smooth-running organization will follow. When decisions can be made at the proper time and place, desired results should be realized.

			[[Category:100 General]]

Hoskir: /* 105.19 Digital Signatures (Sec 105.19) */ updated links to QRG's

2024-08-28T14:37:17Z

105.19 Digital Signatures (Sec 105.19): updated links to QRG's

← Older revision		Revision as of 09:37, 28 August 2024
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	'''Quick Reference Guides for creating digital/electronic signatures:'''</br>		'''Quick Reference Guides for creating digital/electronic signatures:'''</br>
	[https://~~epgtest~~.modot.org/forms/CM/~~Digital_Signature_for_Adobe_Reader_DC_or_Pro_DC~~.docx Digital Signatures using Adobe DC Reader/Pro]</br>		[https://epg.modot.org/forms/CM/Digital_Signatures_using_Adobe_DC_Reader_Pro.docx Digital Signatures using Adobe DC Reader/Pro]</br>
	[https://~~epgtest~~.modot.org/forms/CM/~~Creating_Digital_IDs_in_Bluebeam_Revu~~.pdf Digital Signatures using Bluebeam Revu]		[https://epg.modot.org/forms/CM/Digital_Signatures_using_Bluebeam_Revu.pdf Digital Signatures using Bluebeam Revu]

	[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.		[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.

Hoskir: /* 105.15.2 Final Acceptance */ updated per email from Dennis B.

2024-05-28T15:06:32Z

105.15.2 Final Acceptance: updated per email from Dennis B.

← Older revision		Revision as of 10:06, 28 May 2024
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	:* [https://epg.modot.org/forms/CM/Contractors_Affidavit_C-242.pdf Contractor Affidavit Regarding Settlement of Claims, Form C-242]		:* [https://epg.modot.org/forms/CM/Contractors_Affidavit_C-242.pdf Contractor Affidavit Regarding Settlement of Claims, Form C-242]
	:* [https://epg.modot.org/forms/CM/Affidavit_for_Compliance_with_Prevailing_Wage.pdf Affidavit for Compliance with Prevailing Wage Law], Form PW-4 (from prime and all sub-contractors)		:* [https://epg.modot.org/forms/CM/Affidavit_for_Compliance_with_Prevailing_Wage.pdf Affidavit for Compliance with Prevailing Wage Law], Form PW-4 (from prime and all sub-contractors)
	:* DBE Participation List and Final Verification		:* DBE Participation List and Final Verification [https://epg.modot.org/forms/CM/DBE_Final_Payment_Form.xlsm (DBE Final Payment Form)]
	:* Materials Certifications and QC Testing Reports (uploaded to MoDOT’s external SharePoint site).		:* Materials Certifications and QC Testing Reports (uploaded to MoDOT’s external SharePoint site).

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	A common reason for delay in submittal of all prevailing wage affidavits is a subcontractor’s refusal to send their affidavit to the prime. Subcontractors sometimes take this action as leverage to force the prime to settle an unrelated pay dispute. This strategy is counterproductive since the [https://revisor.mo.gov/main/OneSection.aspx?section=34.057 Missouri Prompt Payment law] allows the prime to withhold retainage until the sub submits all required documents. If the RE learns of such a stalemate, he/she should inform the subcontractor they are in violation of [https://revisor.mo.gov/main/OneSection.aspx?section=290.290&bid=35544 Missouri Statute (Section 290.290, RSMo)]. According to the Missouri Department of Labor, “Failure to comply with the Prevailing Wage Law can result in civil action and in criminal fines of up to $500 and up to six months of imprisonment for each day there is a violation”. If the prime and/or sub continues to be non-responsive, the RE should send the [https://modotgov.sharepoint.com/sites/cm/FormServerTemplates/Delay_PW_Affidavit.docx Delay_PW_Affidavit letter] to the prime and copy all subcontractors who have not submitted a signed affidavit. The RE should proceed with notifying the district the as-built documents are ready for review, noting the absent affidavit(s). The DCME should proceed with issuing Final Acceptance (assuming all other required documents have been received).		A common reason for delay in submittal of all prevailing wage affidavits is a subcontractor’s refusal to send their affidavit to the prime. Subcontractors sometimes take this action as leverage to force the prime to settle an unrelated pay dispute. This strategy is counterproductive since the [https://revisor.mo.gov/main/OneSection.aspx?section=34.057 Missouri Prompt Payment law] allows the prime to withhold retainage until the sub submits all required documents. If the RE learns of such a stalemate, he/she should inform the subcontractor they are in violation of [https://revisor.mo.gov/main/OneSection.aspx?section=290.290&bid=35544 Missouri Statute (Section 290.290, RSMo)]. According to the Missouri Department of Labor, “Failure to comply with the Prevailing Wage Law can result in civil action and in criminal fines of up to $500 and up to six months of imprisonment for each day there is a violation”. If the prime and/or sub continues to be non-responsive, the RE should send the [https://modotgov.sharepoint.com/sites/cm/FormServerTemplates/Delay_PW_Affidavit.docx Delay_PW_Affidavit letter] to the prime and copy all subcontractors who have not submitted a signed affidavit. The RE should proceed with notifying the district the as-built documents are ready for review, noting the absent affidavit(s). The DCME should proceed with issuing Final Acceptance (assuming all other required documents have been received).

	'''DBE Participation List and Final Verification'''		'''DBE Participation List and Final Verification [https://epg.modot.org/forms/CM/DBE_Final_Payment_Form.xlsm (DBE Final Payment Form)]'''

	If the contractor is non-responsive or otherwise refuses to submit the DBE Participation List and Final Verification, the RE should send the [https://modotgov.sharepoint.com/sites/cm/FormServerTemplates/Delay_DBE_Verification.docx final Delay_DBE_Verification letter] to the contractor and copy the External Civil Rights director. The RE should proceed with notifying the district the as-built documents are ready for review, noting the absent DBE ~~verification~~. Review of as-built documents should continue at the CM division level, but the DCME should not issue Final Acceptance and the project should not be closed out until the External Civil Rights director confirms a resolution of DBE requirements has been reached.		If the contractor is non-responsive or otherwise refuses to submit the DBE Participation List and Final Verification [https://epg.modot.org/forms/CM/DBE_Final_Payment_Form.xlsm (DBE Final Payment Form)], the RE should send the [https://modotgov.sharepoint.com/sites/cm/FormServerTemplates/Delay_DBE_Verification.docx final Delay_DBE_Verification letter] to the contractor and copy the External Civil Rights director. The RE should proceed with notifying the district the as-built documents are ready for review, noting the absent [https://epg.modot.org/forms/CM/DBE_Final_Payment_Form.xlsm DBE Final Payment Form]. Review of as-built documents should continue at the CM division level, but the DCME should not issue Final Acceptance and the project should not be closed out until the External Civil Rights director confirms a resolution of DBE requirements has been reached.

	'''Materials Certifications and QC Testing Reports (uploaded to MoDOT’s external SharePoint site)'''		'''Materials Certifications and QC Testing Reports (uploaded to MoDOT’s external SharePoint site)'''

Hoskir: /* 105.19 Digital Signatures (Sec 105.19) */ updated QRG links

2023-07-06T19:14:33Z

105.19 Digital Signatures (Sec 105.19): updated QRG links

← Older revision		Revision as of 14:14, 6 July 2023
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	'''Quick Reference Guides for creating digital/electronic signatures:'''</br>		'''Quick Reference Guides for creating digital/electronic signatures:'''</br>
	[https://~~epg~~.modot.org/forms/CM/Digital_Signature_for_Adobe_Reader_DC_or_Pro_DC.docx Digital Signatures Adobe DC Reader/Pro ~~QRG~~]</br>		[https://epgtest.modot.org/forms/CM/Digital_Signature_for_Adobe_Reader_DC_or_Pro_DC.docx Digital Signatures using Adobe DC Reader/Pro]</br>
	[https://~~epg~~.modot.org/forms/CM/Creating_Digital_IDs_in_Bluebeam_Revu.pdf ~~Creating~~ Digital ~~IDs in~~ Bluebeam Revu]		[https://epgtest.modot.org/forms/CM/Creating_Digital_IDs_in_Bluebeam_Revu.pdf Digital Signatures using Bluebeam Revu]

	[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.		[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.

Hoskir: /* 105.19 Digital Signatures (Sec 105.19) */ updated link to digital IDs in Bluebeam

2023-07-06T14:32:44Z

105.19 Digital Signatures (Sec 105.19): updated link to digital IDs in Bluebeam

← Older revision		Revision as of 09:32, 6 July 2023
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	'''Quick Reference Guides for creating digital/electronic signatures:'''</br>		'''Quick Reference Guides for creating digital/electronic signatures:'''</br>
	[https://epg.modot.org/forms/CM/Digital_Signature_for_Adobe_Reader_DC_or_Pro_DC.docx Digital Signatures Adobe DC Reader/Pro QRG]</br>		[https://epg.modot.org/forms/CM/Digital_Signature_for_Adobe_Reader_DC_or_Pro_DC.docx Digital Signatures Adobe DC Reader/Pro QRG]</br>
	[~~[media~~:~~239_Creating_Digital_IDs_in_Bluebeam_Revu~~.pdf\|Creating Digital IDs in Bluebeam Revu]]		[https://epg.modot.org/forms/CM/Creating_Digital_IDs_in_Bluebeam_Revu.pdf Creating Digital IDs in Bluebeam Revu]

	[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.		[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.

Hoskir: /* 105.19 Digital Signatures (Sec 105.19) */ updated per RR3723

2023-06-30T17:14:30Z

105.19 Digital Signatures (Sec 105.19): updated per RR3723

← Older revision		Revision as of 12:14, 30 June 2023
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	==105.19 Digital Signatures (Sec 105.19)==		==105.19 Digital Signatures (Sec 105.19)==

	~~[http~~:~~//www~~.~~modot~~.~~org/business/standards_and_specs/SpecbookEPG~~.~~pdf#page=4 Sec 105~~.~~19] provides~~ for ~~the use of~~ digital signatures on ~~contract~~ documents so the ~~documents may be created~~, ~~exchanged, signed and stored electronically without~~ the ~~need for a paper copy~~.		'''Digital Signature:''' A digital signature is used when it is critical to verify the authenticity of a document, such as a contractual agreement (most commonly, change orders). A digital signature includes both a private key and a public key (certificate) to verify authenticity. The signer shares their public key with those they send signed documents to so the signature can be authenticated (i.e., the software verifies the stored public key matches the private key embedded in the signed document). Adobe and Bluebeam are commonly used for digital signatures on change orders and other contractual documents. DocuSign® is used for signing contracts. Any other format for change orders must be approved by the CM Division. A digital signature should include the printed name of the signer, as well as an image of the signer’s signature.

	A ~~digital~~ signature ~~shall be~~ used to ~~sign~~ a ~~change order~~ or ~~value engineering proposal~~. ~~Change orders and value engineering proposals must be converted to PDF~~ documents for ~~this process~~. ~~The contractor must submit the~~ digital signature ~~certificate~~ created by Adobe ~~Acrobat to~~ the ~~Construction and Materials Division~~, ~~prior to~~ the ~~digitally signing any~~ document. ~~The~~ contractor ~~must also submit a letter listing the individuals authorized~~ to ~~digitally sign on the contractor’s behalf. The letter and digital signature certificate will be considered in force on all the contractors’ contracts until modified or withdrawn~~.		'''Electronic Signature:''' A basic electronic signature is used to provide consent or approval of a document, or to attest the signee produced the document. It does not necessarily come with proof of identity but is considered an acceptable level of authenticity for most routine documents. There are many acceptable forms for electronic signatures, including simply drawing your signature with a mouse or stylus pen. Use of an unverified digital signature created in Adobe or Bluebeam is the most common method we use for electronic signing of routine documents (i.e., sharing your public key certificate is not necessary – see Digital Signature). For most MoDOT CM forms/documents, simply typing the user’s name is considered an acceptable electronic signature because the document has the added verification through uploading to SharePoint (which requires login). Likewise, routine documents electronically signed by contractor personnel have added verification through uploading to MoDOT’s external SharePoint site.

	~~Internal users must also submit the digital signature certificate created by Adobe Acrobat~~ to ~~the Construction and Materials Division, prior~~ to ~~the digitally signing any document~~, ~~along~~ with ~~a letter listing the individuals authorized to digitally sign on the authorized signer’s behalf~~. ~~The letter and digital signature certificate will be considered in force until modified or withdrawn~~.		'''Electronic Notary:''' A notary public who is approved to provide services remotely in lieu of inked-signed paper documents. Contractors can use this method to sign affidavits, such as [https://epg.modot.org/forms/CM/Contractors_Affidavit_C-242.pdf Contractor's Affidavit Regarding Settlement of Claims (C-242)] and [https://epg.modot.org/forms/CM/Affidavit_for_Compliance_with_Prevailing_Wage.pdf\|Affidavit for Compliance with Prevailing Wage Law]. This method is preferred over ink signatures.

	~~The Resident Engineer, upon receiving the digitally signed copy of the change order or value engineering proposal, will save the change order in eProjects~~. ~~The Resident Engineer can then open the file from its project location in eProjects and digitally sign the file, saving it back to that location~~. ~~Change orders must also be processed~~ in ~~AWP because the digital signature process has nothing to do with AWP.~~		'''Quick Reference Guides for creating digital/electronic signatures:'''</br>
			[https://epg.modot.org/forms/CM/Digital_Signature_for_Adobe_Reader_DC_or_Pro_DC.docx Digital Signatures Adobe DC Reader/Pro QRG]</br>
			[[media:239_Creating_Digital_IDs_in_Bluebeam_Revu.pdf\|Creating Digital IDs in Bluebeam Revu]]

	~~When working with~~ the digital ~~signature process~~, ~~best practice is to launch Adobe Professional prior to doing any transaction. If~~ the ~~user simply clicks~~ a ~~link to a PDF file~~, the ~~system may open~~ the ~~file with Adobe Reader, and a digital signature will not be possible~~.		[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.19] provides for the use of verified electronic signatures (i.e., digital signatures) on all contract documents. Unverified electronic signatures are acceptable for most non-contractual documents. Use of digital and electronic signatures facilitates creating, exchanging, signing and storing documents electronically without the need for printing a paper copy. The E-Construction General Provision, which is included in all contracts, requires all documents submitted by the contractor to be in electronic format (except paper affidavits are allowed if an electronic notary is not used). Material delivery tickets are about the only remaining documents allowed on paper.

	~~For~~ change orders ~~that require additional approval levels, the Resident Engineer then creates an email, with a link to the file in the Contract Information Archive~~, and ~~sends the email~~ to the ~~next approver~~ (~~or assignee~~). ~~The next approver opens the email, clicks the link~~ to ~~open~~ the ~~file~~, ~~reviews~~ the ~~file, digitally signs and saves the file, then forwards the email to the next approver, or back~~ to the ~~Resident~~ Engineer ~~if there~~ are ~~no more approval levels required. For~~ change orders ~~that are electronically processed and approved above~~ the ~~Resident Engineer level, no paper is required~~.		[https://epgtest.modot.org/index.php/Category:109_Measurement_and_Payment#109.12_Change_Orders\|'''Execution of Change Orders:''']
			:*A certified digital signature (with a public key) is required for all parties who sign change orders. This includes MoDOT, contractors and FHWA. Signers shall first submit their digital certificate to the State Construction & Materials Engineer (Attn: Construction Contract Administrator) for storage and future authentication of documents.
	~~The sequence of approval~~ is~~: contractor, Resident Engineer, District Engineer, division engineer, Chief Engineer, FHWA~~. ~~When appropriate~~, ~~some approval levels may not apply, and~~ the file ~~may be sent directly from~~ the ~~highest required approval level~~ to the ~~FHWA (when~~ the ~~project is listed for federal involvement~~ on ~~Change Orders in the PODI Matrix)~~. The ~~Resident~~ Engineer ~~may delegate~~ authority to ~~process and digitally sign~~ the ~~file~~, ~~however~~ the Resident ~~Engineer remains responsible for the contents of the file. Typically the District Engineer will~~ delegate authority ~~for this process~~ to ~~the district construction and material engineer~~. ~~Typically~~ the ~~division engineer delegates authority~~ for ~~this process to the construction~~ and ~~materials liaisons~~.		:*In addition to the digital certificate, the contractor’s legal representative (Owner/President/CEO) shall submit a letter to the State CM Engineer (Attn: Construction Contract Administrator) listing all those who are authorized to sign change orders on behalf of the company. This letter is stored in the CM Division. Contractors can also submit contract-specific authorization letters to the RE, which are stored in the corresponding e-Projects file.
			:*All those designated as responsible signers on the change order who delegate that authority shall submit a letter (or email) to the CM Division listing the signers they authorize to sign on their behalf. The two common delegations are: State CM Engineer delegating authority to the CM Liaison Engineers, and District Engineers delegating authority to the District CM Engineers. Resident Engineers may also delegate authority to their assistant. Any other authorization requests should be submitted to the State CM Engineer for review and approval.
	~~The digital signature provides the printed name of the individual affixing the signature, and the date. It is not necessary to ink the date, the signature, or the printed name of the approver~~ on ~~the file. The point~~ of ~~this process is to eliminate a need for~~ the ~~document to exist as paper (other than the contractor’s copy, during the transition period). It is required that~~ the ~~digital signature include an~~ image of the signature ~~of the person technically responsible for the document~~. ~~For~~ example, the ~~clerk may handle the logistics of placing~~ the digital signature ~~on the form, but an image of the Resident Engineer’s signature will be included~~.		:*MoDOT signers who are signing on behalf of the designated responsible person should display the image of the designated responsible person’s signature in their signature. See example below. Adobe and Bluebeam allow the user to create multiple image choices to be displayed with the signer’s digital signature.
			[[image:105.19_Digital_Signature_Example_06-23.jpg\|thumb\|850px\|center\|<big>'''See [[:Category:105_Control_of_Work#105.19_Digital_Signatures_.28Sec_105.19.29\|EPG 105.19]] for more information on digital signatures and the delegation of authority to sign change orders.'''</big>]]
	~~See the~~ [~~https~~:~~//epg~~.~~modot~~.~~org/index.php?title=~~Category:~~101_Standard_Forms~~#~~Quick_Reference_Guides_~~.~~28QRGs~~.29 ~~Digital Signature QRGs~~] for more ~~detailed instruction~~.

	==105.20 Adjusting Water Service Leads==		==105.20 Adjusting Water Service Leads==

Hoskir: /* 105.9.3 Daily Work Reports */ updated the second paragraph per RR 3622

2023-01-20T17:04:52Z

105.9.3 Daily Work Reports: updated the second paragraph per RR 3622

← Older revision		Revision as of 12:04, 20 January 2023
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	===105.9.3 Daily Work Reports===		===105.9.3 Daily Work Reports===
	The Daily Work Report (DWR) is a detailed and factual listing of work performed on the project, including certain specific information and general remarks, as necessary, to provide complete information on the day’s work. Refer to [https://epg.modot.org/forms/CM/AWP_CO_DailyWorkReport.doc Daily Work Reports][[image:bulldozer.jpg\|20px]] for additional daily work report guidelines.		The Daily Work Report (DWR) is a detailed and factual listing of work performed on the project, including certain specific information and general remarks, as necessary, to provide complete information on the day’s work. Refer to [https://epg.modot.org/forms/CM/AWP_CO_DailyWorkReport.doc Daily Work Reports][[image:bulldozer.jpg\|20px]] for additional daily work report guidelines.
	~~<div id="The DWR shall be created"></div>~~
	The DWR shall be created each day, from ~~Notice to Proceed~~ until Work Complete. The DWR will indicate if the contractor or subcontractors are active in performing work on the project. All Daily Work Reports and Diary entries shall be kept in AASHTOWare. DWRs may be suspended for projects that will be idle for 2 weeks or more. This typically occurs during winter months when projects shut down or when work is complete but exceptions remain until the weather is more conducive for completing the exception. The project office will list in the last DWR entry the anticipated date of suspension and when work is expected to resume. The project office is discouraged from overusing the suspension allowance.		The DWR shall be created each day, from the first construction activity on the jobsite until Work Complete. The DWR will indicate if the contractor or subcontractors are active in performing work on the project. All Daily Work Reports and Diary entries shall be kept in AASHTOWare. DWRs may be suspended for projects that will be idle for 2 weeks or more. This typically occurs during winter months when projects shut down or when work is complete but exceptions remain until the weather is more conducive for completing the exception. The project office will list in the last DWR entry the anticipated date of suspension and when work is expected to resume. The project office is discouraged from overusing the suspension allowance.

	The Resident Engineer will maintain a daily [https://epg.modot.org/forms/CM/AWP_CO_DailyDiary.doc Resident Engineer's diary] [[image:bulldozer.jpg\|20px]] (Diary Remarks) for each project, or combination of projects, let as a single contract, for those contracts which charge Working Days – either as overall contract time or with a Milestone. Each inspector responsible for a major operation must keep a separate daily record (DWR Remarks). The Resident Engineer's diary need not repeat the inspector's detailed entries but should provide brief daily comments indicating general oversight of the project, and greater detail and the Resident Engineer’s perspective of extraordinary events as may occur on, or related to, the project. The diary will indicate whether each day is chargeable. While the Resident Engineer may designate an individual to create the Resident Engineer’s diary entries under certain circumstances, it is preferred that the Resident Engineer make these diary entries a routine part of every day.		The Resident Engineer will maintain a daily [https://epg.modot.org/forms/CM/AWP_CO_DailyDiary.doc Resident Engineer's diary] [[image:bulldozer.jpg\|20px]] (Diary Remarks) for each project, or combination of projects, let as a single contract, for those contracts which charge Working Days – either as overall contract time or with a Milestone. Each inspector responsible for a major operation must keep a separate daily record (DWR Remarks). The Resident Engineer's diary need not repeat the inspector's detailed entries but should provide brief daily comments indicating general oversight of the project, and greater detail and the Resident Engineer’s perspective of extraordinary events as may occur on, or related to, the project. The diary will indicate whether each day is chargeable. While the Resident Engineer may designate an individual to create the Resident Engineer’s diary entries under certain circumstances, it is preferred that the Resident Engineer make these diary entries a routine part of every day.

Smithk: /* 105.15.2.1 Contractor Delays in Submittal of Final Acceptance Documents */

2022-04-29T18:52:25Z

105.15.2.1 Contractor Delays in Submittal of Final Acceptance Documents

← Older revision		Revision as of 13:52, 29 April 2022
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	====105.15.2.1 Contractor Delays in Submittal of Final Acceptance Documents====		====105.15.2.1 Contractor Delays in Submittal of Final Acceptance Documents====
	If Final Acceptance is in delay due to the contractor’s failure to submit one or more of the [[#Final Acceptance Documents\|Final Acceptance documents]] listed in the DCME’s [https://epg.modot.org/~~files~~/105.15.1.4_Acceptance_for_Maint_Letter.docx Acceptance for Maintenance letter], the Resident Engineer should make every effort to obtain the absent documents from the contractor to keep project closeout on track (120 days maximum from Final Inspection to closeout). These efforts should include at least one verbal contact and one written request (email) to the contractor’s project manager. Following that, at least one verbal or written contact should be made to the contractor’s President or owner. Ask the reason for the delay and set a revised deadline for submittal. If these efforts do not produce results, proceed with the following action(s), as appropriate for the absent document(s):		If Final Acceptance is in delay due to the contractor’s failure to submit one or more of the [[#Final Acceptance Documents\|Final Acceptance documents]] listed in the DCME’s [https://epg.modot.org/forms/CM/105.15.1.4_Acceptance_for_Maint_Letter.docx Acceptance for Maintenance letter], the Resident Engineer should make every effort to obtain the absent documents from the contractor to keep project closeout on track (120 days maximum from Final Inspection to closeout). These efforts should include at least one verbal contact and one written request (email) to the contractor’s project manager. Following that, at least one verbal or written contact should be made to the contractor’s President or owner. Ask the reason for the delay and set a revised deadline for submittal. If these efforts do not produce results, proceed with the following action(s), as appropriate for the absent document(s):

	'''Contractor Affidavit Regarding Settlement of Claims, Form C-242'''		'''Contractor Affidavit Regarding Settlement of Claims, Form C-242'''

Smithk: /* 105.15.1.4 Acceptance for Maintenance (Final Inspection) */

2022-04-29T18:45:42Z

105.15.1.4 Acceptance for Maintenance (Final Inspection)

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	The Resident Engineer, or designated representative, shall perform a final inspection after all corrections and exceptions are complete. The final inspection is to verify completeness of all items listed during the semi-final inspection. If no items were listed on the semi-final, then the semi-final is also considered the final inspection and dated as such. The date of the final inspection shall be noted on the [https://epg.modot.org/forms/CM/Semi_Final_Inspection_C_236.pdf Semi-Final Inspection (C-236)]. This is the date the Commission accepts responsibility for maintenance of the entire project (Partial Acceptance). When final inspection is made on the last remaining project in the contract, indicate this by checking the box on the inspection form and enter the date into AWP as the Final Inspection Date. The RE should notify the DCME (cc: DFP&RP) by email immediately following final inspection on all projects within the contract. Include a link to the completed Form C-236.		The Resident Engineer, or designated representative, shall perform a final inspection after all corrections and exceptions are complete. The final inspection is to verify completeness of all items listed during the semi-final inspection. If no items were listed on the semi-final, then the semi-final is also considered the final inspection and dated as such. The date of the final inspection shall be noted on the [https://epg.modot.org/forms/CM/Semi_Final_Inspection_C_236.pdf Semi-Final Inspection (C-236)]. This is the date the Commission accepts responsibility for maintenance of the entire project (Partial Acceptance). When final inspection is made on the last remaining project in the contract, indicate this by checking the box on the inspection form and enter the date into AWP as the Final Inspection Date. The RE should notify the DCME (cc: DFP&RP) by email immediately following final inspection on all projects within the contract. Include a link to the completed Form C-236.

	Upon notification from the RE that final inspection has been made on all projects within a contract, the DCME shall submit a letter to the contractor formally accepting maintenance of the project(s) in accordance with Sec 105.15.1.1. The letter should also request the final project documentation listed in EPG 105.15.2 Final Acceptance (these submittals are a contractual requirement per Sec 109.8, Sec 105.15.2.1), as well as any other absent documents, be submitted to the RE within 14 days (allow more time for large/complex projects) so that Final Acceptance can be made. An [https://epg.modot.org/~~files~~/105.15.1.4_Acceptance_for_Maint_Letter.docx Acceptance for Maintenance letter] is available. The DMCE may delegate issuance of this letter to the RE.		Upon notification from the RE that final inspection has been made on all projects within a contract, the DCME shall submit a letter to the contractor formally accepting maintenance of the project(s) in accordance with Sec 105.15.1.1. The letter should also request the final project documentation listed in EPG 105.15.2 Final Acceptance (these submittals are a contractual requirement per Sec 109.8, Sec 105.15.2.1), as well as any other absent documents, be submitted to the RE within 14 days (allow more time for large/complex projects) so that Final Acceptance can be made. An [https://epg.modot.org/forms/CM/105.15.1.4_Acceptance_for_Maint_Letter.docx Acceptance for Maintenance letter] is available. The DMCE may delegate issuance of this letter to the RE.

	Final Inspection is also the date that starts the “clock” for final project close-out. MoDOT’s goal is to close out projects within 120 days of the Final Inspection. To keep on track towards this goal, the project office should have the as-built plans prepared and all project closeout tasks completed no later than eight (8) weeks following Final Inspection, or within four (4) weeks if the time between the Actual Completion (Work Complete Date) and Final Inspection is more than four (4) weeks. The RE then notifies the District Final Plans & Reports Processor (DFP&RP) that all as-built records are ready for review in eProjects. The DFP&RP should complete the district review within two (2) weeks of receipt and notify the CM Final Plans Reviewer the contract documents are ready for Division review. Preparation of as-built plans and other closeout tasks should not be delayed for such reasons as: waiting for the contractor to provide final documentation, waiting for exception periods, or delays due to other contract issues. Reference [[:Category:108 Prosecution and Progress#108.16 Project Dates\|EPG 108.16 Project Dates]] for guidance on entering project dates into AWP.		Final Inspection is also the date that starts the “clock” for final project close-out. MoDOT’s goal is to close out projects within 120 days of the Final Inspection. To keep on track towards this goal, the project office should have the as-built plans prepared and all project closeout tasks completed no later than eight (8) weeks following Final Inspection, or within four (4) weeks if the time between the Actual Completion (Work Complete Date) and Final Inspection is more than four (4) weeks. The RE then notifies the District Final Plans & Reports Processor (DFP&RP) that all as-built records are ready for review in eProjects. The DFP&RP should complete the district review within two (2) weeks of receipt and notify the CM Final Plans Reviewer the contract documents are ready for Division review. Preparation of as-built plans and other closeout tasks should not be delayed for such reasons as: waiting for the contractor to provide final documentation, waiting for exception periods, or delays due to other contract issues. Reference [[:Category:108 Prosecution and Progress#108.16 Project Dates\|EPG 108.16 Project Dates]] for guidance on entering project dates into AWP.

	===105.15.2 Final Acceptance===		===105.15.2 Final Acceptance===