237.9 Submission of Plans and Supporting Documents - Revision history

Hoskir: Undo revision 54321 by Hoskir (talk)

2024-10-23T17:59:02Z

Undo revision 54321 by Hoskir (talk)

← Older revision		Revision as of 12:59, 23 October 2024
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	==237.9.3 PS&E Submittal Guidelines==		==237.9.3 PS&E Submittal Guidelines==

	All plans, specifications and estimates (PS&E), must be uploaded into WebTransport, saved to ProjectWise, and saved to eProjects no later than their due date found on the [https://~~modotgov~~.~~sharepoint~~.~~com~~/~~sites~~/DE/~~Bidding%20and%20Contract~~/~~Forms/AllItems~~.~~aspx?id=%2Fsites%2FDE%2FBidding%20and%20Contract%2FPS%26E%5FDue%5FDates&viewid=bc16f203%2D348d%2D41b6%2Da865%2Dbf214435fdb2~~ PS&E Due Date Chart] on the Bidding and Contract Services SharePoint site. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) FHWA has selected projects to be reviewed and approved by FHWA before they can be advertised. These projects are called Projects of Division Interest (PoDI) projects. PoDI projects and projects designed for the US Forest Service must be received in Central Office Design no later than 14 weeks prior to the bid opening date. A [[:Category:123 Federal-Aid Highway Program#123.1.1 FHWA Oversight - National Highway System\|list of the PoDI projects]] is available on the Bidding and Contract Services SharePoint site. This will provide the minimum amount of time required for processing and obtaining FHWA’s approval, and other required approvals, before advertising the projects for bidding. The deadline for submitting extremely complex projects, or those projects requiring a pre-bid conference, must be coordinated with Bidding and Contract Services Section. All right of way clearances, utility adjustments, permits, agreements, bridge designs, archaeological and environmental matters, etc., are to be completed prior to the submission of plans for the bid opening. If these items are not complete at the time of the PS&E submittal, the project will be identified as late on the Division Tracker Measure. The following describes the process for electronically submitting all PS&E documents to Central Office Design for processing.		All plans, specifications and estimates (PS&E), must be uploaded into WebTransport, saved to ProjectWise, and saved to eProjects no later than their due date found on the [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf PS&E Due Date Chart] on the Bidding and Contract Services SharePoint site. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) FHWA has selected projects to be reviewed and approved by FHWA before they can be advertised. These projects are called Projects of Division Interest (PoDI) projects. PoDI projects and projects designed for the US Forest Service must be received in Central Office Design no later than 14 weeks prior to the bid opening date. A [[:Category:123 Federal-Aid Highway Program#123.1.1 FHWA Oversight - National Highway System\|list of the PoDI projects]] is available on the Bidding and Contract Services SharePoint site. This will provide the minimum amount of time required for processing and obtaining FHWA’s approval, and other required approvals, before advertising the projects for bidding. The deadline for submitting extremely complex projects, or those projects requiring a pre-bid conference, must be coordinated with Bidding and Contract Services Section. All right of way clearances, utility adjustments, permits, agreements, bridge designs, archaeological and environmental matters, etc., are to be completed prior to the submission of plans for the bid opening. If these items are not complete at the time of the PS&E submittal, the project will be identified as late on the Division Tracker Measure. The following describes the process for electronically submitting all PS&E documents to Central Office Design for processing.

	===237.9.3.1 Schedule for Submittal===		===237.9.3.1 Schedule for Submittal===
	All PS&E information should be saved and available in ProjectWise, eProjects, and uploaded into WebTransport by the [https://~~modotgov~~.~~sharepoint~~.~~com~~/~~sites~~/DE/~~Bidding%20and%20Contract~~/~~Forms/AllItems~~.~~aspx?id=%2Fsites%2FDE%2FBidding%20and%20Contract%2FPS%26E%5FDue%5FDates&viewid=bc16f203%2D348d%2D41b6%2Da865%2Dbf214435fdb2~~ PS&E Due Date Chart]. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) The project manager shall notify Design that the final plans are ready for processing by sending an email to the following address:		All PS&E information should be saved and available in ProjectWise, eProjects, and uploaded into WebTransport by the [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf PS&E Due Date Chart]. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) The project manager shall notify Design that the final plans are ready for processing by sending an email to the following address:

	::[mailto:plan.submittal@modot.mo.gov plan.submittal@modot.mo.gov ].		::[mailto:plan.submittal@modot.mo.gov plan.submittal@modot.mo.gov ].

Hoskir: /* 237.9.3 PS&E Submittal Guidelines */ updated links to PS&E due date charts

2024-10-23T17:39:53Z

237.9.3 PS&E Submittal Guidelines: updated links to PS&E due date charts

← Older revision		Revision as of 12:39, 23 October 2024
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	==237.9.3 PS&E Submittal Guidelines==		==237.9.3 PS&E Submittal Guidelines==

	All plans, specifications and estimates (PS&E), must be uploaded into WebTransport, saved to ProjectWise, and saved to eProjects no later than their due date found on the [https://~~epg~~.~~modot~~.~~org~~/~~forms~~/~~general_files~~/DE/~~BCS~~/~~Bid_Opening_Dates_and_Final_PS~~&~~E_Due_Dates.pdf~~ PS&E Due Date Chart] on the Bidding and Contract Services SharePoint site. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) FHWA has selected projects to be reviewed and approved by FHWA before they can be advertised. These projects are called Projects of Division Interest (PoDI) projects. PoDI projects and projects designed for the US Forest Service must be received in Central Office Design no later than 14 weeks prior to the bid opening date. A [[:Category:123 Federal-Aid Highway Program#123.1.1 FHWA Oversight - National Highway System\|list of the PoDI projects]] is available on the Bidding and Contract Services SharePoint site. This will provide the minimum amount of time required for processing and obtaining FHWA’s approval, and other required approvals, before advertising the projects for bidding. The deadline for submitting extremely complex projects, or those projects requiring a pre-bid conference, must be coordinated with Bidding and Contract Services Section. All right of way clearances, utility adjustments, permits, agreements, bridge designs, archaeological and environmental matters, etc., are to be completed prior to the submission of plans for the bid opening. If these items are not complete at the time of the PS&E submittal, the project will be identified as late on the Division Tracker Measure. The following describes the process for electronically submitting all PS&E documents to Central Office Design for processing.		All plans, specifications and estimates (PS&E), must be uploaded into WebTransport, saved to ProjectWise, and saved to eProjects no later than their due date found on the [https://modotgov.sharepoint.com/sites/DE/Bidding%20and%20Contract/Forms/AllItems.aspx?id=%2Fsites%2FDE%2FBidding%20and%20Contract%2FPS%26E%5FDue%5FDates&viewid=bc16f203%2D348d%2D41b6%2Da865%2Dbf214435fdb2 PS&E Due Date Chart] on the Bidding and Contract Services SharePoint site. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) FHWA has selected projects to be reviewed and approved by FHWA before they can be advertised. These projects are called Projects of Division Interest (PoDI) projects. PoDI projects and projects designed for the US Forest Service must be received in Central Office Design no later than 14 weeks prior to the bid opening date. A [[:Category:123 Federal-Aid Highway Program#123.1.1 FHWA Oversight - National Highway System\|list of the PoDI projects]] is available on the Bidding and Contract Services SharePoint site. This will provide the minimum amount of time required for processing and obtaining FHWA’s approval, and other required approvals, before advertising the projects for bidding. The deadline for submitting extremely complex projects, or those projects requiring a pre-bid conference, must be coordinated with Bidding and Contract Services Section. All right of way clearances, utility adjustments, permits, agreements, bridge designs, archaeological and environmental matters, etc., are to be completed prior to the submission of plans for the bid opening. If these items are not complete at the time of the PS&E submittal, the project will be identified as late on the Division Tracker Measure. The following describes the process for electronically submitting all PS&E documents to Central Office Design for processing.

	===237.9.3.1 Schedule for Submittal===		===237.9.3.1 Schedule for Submittal===
	All PS&E information should be saved and available in ProjectWise, eProjects, and uploaded into WebTransport by the [https://~~epg~~.~~modot~~.~~org~~/~~forms~~/~~general_files~~/DE/~~BCS~~/~~Bid_Opening_Dates_and_Final_PS~~&~~E_Due_Dates.pdf~~ PS&E Due Date Chart]. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) The project manager shall notify Design that the final plans are ready for processing by sending an email to the following address:		All PS&E information should be saved and available in ProjectWise, eProjects, and uploaded into WebTransport by the [https://modotgov.sharepoint.com/sites/DE/Bidding%20and%20Contract/Forms/AllItems.aspx?id=%2Fsites%2FDE%2FBidding%20and%20Contract%2FPS%26E%5FDue%5FDates&viewid=bc16f203%2D348d%2D41b6%2Da865%2Dbf214435fdb2 PS&E Due Date Chart]. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) The project manager shall notify Design that the final plans are ready for processing by sending an email to the following address:

	::[mailto:plan.submittal@modot.mo.gov plan.submittal@modot.mo.gov ].		::[mailto:plan.submittal@modot.mo.gov plan.submittal@modot.mo.gov ].

Hoskir at 12:54, 21 October 2024

2024-10-21T12:54:06Z

← Older revision		Revision as of 07:54, 21 October 2024
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	:* Right of Way Clearance Letter		:* Right of Way Clearance Letter
	:* Environmental Clearance (RES)		:* Environmental Clearance (RES)
	:* [~~[media~~:~~237~~.9-MHTC_Agenda_Item_Checklist~~-January_2023~~.dotx\|MHTC Agenda Item Checklist]]* (Conflict of Interest Form)		:* [https://epg.modot.org/forms/general_files/CS/MHTC_Agenda_Item_Checklist.dotx MHTC Agenda Item Checklist]* (Conflict of Interest Form)
	:* [[237.14 Electronic Design Data Delivery (BIM Deliverables)\|Electronic Deliverables]]		:* [[237.14 Electronic Design Data Delivery (BIM Deliverables)\|Electronic Deliverables]]
	:::* [https://epg.modot.org/files/6/69/D-15_2013.doc D-15 Equipment and Materials list] and [https://epg.modot.mo.gov/files/4/4b/Fig_237.7_%284-03.6%29_Example_Equip_%26_Materials_List_Cover_ltr.doc cover letter]		:::* [https://epg.modot.org/files/6/69/D-15_2013.doc D-15 Equipment and Materials list] and [https://epg.modot.mo.gov/files/4/4b/Fig_237.7_%284-03.6%29_Example_Equip_%26_Materials_List_Cover_ltr.doc cover letter]

Hoskir at 12:52, 21 October 2024

2024-10-21T12:52:30Z

← Older revision		Revision as of 07:52, 21 October 2024
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	In preparation for the advertisement and bid opening of a project, the district submits the Plans, Specifications, and Estimate (PS&E), in an electronic format, to the Bidding and Contract Services Section of Central Office Design to be reviewed for biddability of the documents and the development of an Engineer’s Estimate of the project. Electronically signed and sealed set of plans, job special provisions, estimate, electronic deliverables and other miscellaneous data necessary to process the project will be need to be saved to ProjectWise, eProjects, and WebTransport. The district retains all original data submitted in the ProjectWise document management system and eProjects SharePoint site. The submittal of paper plans is not allowed unless specifically approved by Design. The district will be responsible for uploading the project into WebTransport. Additional information concerning the submittal can be found in [[#237.9.3 PS&E Submittal Guidelines\|EPG 237.9.3 PS&E Submittal Guidelines]].		In preparation for the advertisement and bid opening of a project, the district submits the Plans, Specifications, and Estimate (PS&E), in an electronic format, to the Bidding and Contract Services Section of Central Office Design to be reviewed for biddability of the documents and the development of an Engineer’s Estimate of the project. Electronically signed and sealed set of plans, job special provisions, estimate, electronic deliverables and other miscellaneous data necessary to process the project will be need to be saved to ProjectWise, eProjects, and WebTransport. The district retains all original data submitted in the ProjectWise document management system and eProjects SharePoint site. The submittal of paper plans is not allowed unless specifically approved by Design. The district will be responsible for uploading the project into WebTransport. Additional information concerning the submittal can be found in [[#237.9.3 PS&E Submittal Guidelines\|EPG 237.9.3 PS&E Submittal Guidelines]].

	<div style="float: right; margin-top: 5px; margin-left: 5px; width:~~350px~~; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">		<div style="float: right; margin-top: 5px; margin-left: 5px; width:370px; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">
	'''<u><center>Figures</center></u>'''		'''<u><center>Figures</center></u>'''
	* [[media:Fig 237.9 (4-03.7) Example of Pre-bid Mtg agenda.doc\|Example of a Pre-bid Meeting Agenda]]		* [[media:Fig 237.9 (4-03.7) Example of Pre-bid Mtg agenda.doc\|Example of a Pre-bid Meeting Agenda]]
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	'''237.9.1.4 Working Days Study.''' An electronic copy of the project working day study, in pdf format, is provided via the eProjects SharePoint site. Work Day Studies must provide the number of working days for each Job Number on a project so a DBE Goal can be established for each Job Number. Work Day Studies should not be developed using calendar days.		'''237.9.1.4 Working Days Study.''' An electronic copy of the project working day study, in pdf format, is provided via the eProjects SharePoint site. Work Day Studies must provide the number of working days for each Job Number on a project so a DBE Goal can be established for each Job Number. Work Day Studies should not be developed using calendar days.

	'''237.9.1.5 Conflict of Interest.''' The district shall ensure the conflict of interest status previously reported to program management is current. The district is to complete the [~~[media~~:~~237~~.9-MHTC_Agenda_Item_Checklist~~-January_2023~~.dotx\|MHTC Agenda Checklist]], which can be found electronically in the Word forms under the MoDOT tab. This form is to be completed whether there has been a change in the status as previously submitted or not and placed in the eProjects SharePoint site. For more information regarding conflict of interest, see [[:Category:129 Public Involvement#129.12 Presentation for Location or Design Approval to the Commission\|EPG 129.12 Presentation for Location or Design Approval to the Commission]] and [[236.13 Designing Right of Way Plans#236.13.12 Plan Submittal and Filing\|EPG 236.13.12 Plan Submittal and Filing]].		'''237.9.1.5 Conflict of Interest.''' The district shall ensure the conflict of interest status previously reported to program management is current. The district is to complete the [https://epg.modot.org/forms/general_files/CS/MHTC_Agenda_Item_Checklist.dotx MHTC Agenda Checklist], which can be found electronically in the Word forms under the MoDOT tab. This form is to be completed whether there has been a change in the status as previously submitted or not and placed in the eProjects SharePoint site. For more information regarding conflict of interest, see [[:Category:129 Public Involvement#129.12 Presentation for Location or Design Approval to the Commission\|EPG 129.12 Presentation for Location or Design Approval to the Commission]] and [[236.13 Designing Right of Way Plans#236.13.12 Plan Submittal and Filing\|EPG 236.13.12 Plan Submittal and Filing]].

	'''237.9.1.6 Miscellaneous.''' There is other information that may need to be submitted depending on the type of project. These items are placed in the eProjects SharePoint site.		'''237.9.1.6 Miscellaneous.''' There is other information that may need to be submitted depending on the type of project. These items are placed in the eProjects SharePoint site.

Hoskir at 12:46, 21 October 2024

2024-10-21T12:46:12Z

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	* [[media:Fig 237.7 (4-03.6) Example Equip & Materials List Cover ltr.doc\|Form D-15, Cover Letter]]		* [[media:Fig 237.7 (4-03.6) Example Equip & Materials List Cover ltr.doc\|Form D-15, Cover Letter]]
	* [[media:D-15 2013.doc\|Form D-15, Equipment and Materials List]]		* [[media:D-15 2013.doc\|Form D-15, Equipment and Materials List]]
	* [~~[media~~:~~237~~.9-MHTC_Agenda_Item_Checklist~~-January_2023~~.dotx\|Conflict of Interest Form (MHTC Agenda Checklist)]]		* [https://epg.modot.org/forms/general_files/CS/MHTC_Agenda_Item_Checklist.dotx Conflict of Interest Form (MHTC Agenda Checklist)]
	* [https://epg.modot.org/forms/general_files/DE/Project_Review_Checklist.pdf Project Review Checklist]		* [https://epg.modot.org/forms/general_files/DE/Project_Review_Checklist.pdf Project Review Checklist]
	</div>		</div>
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	Pre-bid conferences are held to increase potential bidders’ understanding of the plans and specifications. A pre-bid conference is not a substitute for a constructability review by the project team during [[:Category:235 Preliminary Plans#235.5 Field Checks\|plan development]]. Pre-bid conferences are required for all unique or complex projects, or projects with particularly difficult or unusual staging or construction methods. As a general rule, a pre-bid conference is to be held for any project with a programmed cost in excess of $20 million, although the cost of the project is not the only factor to be considered.		Pre-bid conferences are held to increase potential bidders’ understanding of the plans and specifications. A pre-bid conference is not a substitute for a constructability review by the project team during [[:Category:235 Preliminary Plans#235.5 Field Checks\|plan development]]. Pre-bid conferences are required for all unique or complex projects, or projects with particularly difficult or unusual staging or construction methods. As a general rule, a pre-bid conference is to be held for any project with a programmed cost in excess of $20 million, although the cost of the project is not the only factor to be considered.

	Pre-bid conferences are typically held one to two weeks after the advertisement of the project. The time and location of the pre-bid conference are set by the project manager in coordination with ~~[https://modotgov.sharepoint.com/sites/DE/~~ Central Office Design]. The pre-bid meeting must be scheduled in such a way as to allow the potential bidders sufficient time to review the bidding documents. Minutes and a listing of all who attended the pre-bid conference are to be completed by the project manager and sent to the reviewer in Central Office Design. Central Office Design will post the minutes and a listing of contractors who attended the meeting on [http://www.modot.org/business/contractor_resources/bid_opening_info/PreBidNotice.htm MoDOT’s Pre-Bid Notices website]. Changes to the bidding documents as a result of the pre-bid conference will be handled as an addendum.		Pre-bid conferences are typically held one to two weeks after the advertisement of the project. The time and location of the pre-bid conference are set by the project manager in coordination with Central Office Design. The pre-bid meeting must be scheduled in such a way as to allow the potential bidders sufficient time to review the bidding documents. Minutes and a listing of all who attended the pre-bid conference are to be completed by the project manager and sent to the reviewer in Central Office Design. Central Office Design will post the minutes and a listing of contractors who attended the meeting on [http://www.modot.org/business/contractor_resources/bid_opening_info/PreBidNotice.htm MoDOT’s Pre-Bid Notices website]. Changes to the bidding documents as a result of the pre-bid conference will be handled as an addendum.

	The MoDOT project manager is responsible for preparing an agenda for the pre-bid conference, and ensuring the proper topics are discussed. The following is a list of possible topics that may be discussed at the pre-bid conference:		The MoDOT project manager is responsible for preparing an agenda for the pre-bid conference, and ensuring the proper topics are discussed. The following is a list of possible topics that may be discussed at the pre-bid conference:

Hoskir: /* 237.9.3.4 Roadway JSP Submittal Process */ updated link

2024-06-06T12:54:53Z

237.9.3.4 Roadway JSP Submittal Process: updated link

← Older revision		Revision as of 07:54, 6 June 2024
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	===237.9.3.4 Roadway JSP Submittal Process===		===237.9.3.4 Roadway JSP Submittal Process===
	[[image:237.9.6.4.1.jpg\|right\|275px]]		[[image:237.9.6.4.1.jpg\|right\|275px]]
	1. The Roadway Job Special Provisions (JSPs) will be saved to eProjects, with a “DE Letting Documents” content type, for review by Central Office Design. The initial submittal of the Job Special Provisions (JSPs) will not contain the engineer’s seal, but must contain the engineer’s signature block. The template for the engineer’s signature block is available on [~~https://epgtest.modot.org/index.php/~~Job_Special_Provisions MoDOT’s Job Special Provisions web page] in the ~~“Roadway_JSP_Templet”~~ JSP.		1. The Roadway Job Special Provisions (JSPs) will be saved to eProjects, with a “DE Letting Documents” content type, for review by Central Office Design. The initial submittal of the Job Special Provisions (JSPs) will not contain the engineer’s seal, but must contain the engineer’s signature block. The template for the engineer’s signature block is available on [[Job_Special_Provisions\|MoDOT’s Job Special Provisions web page]] in the “Roadway_JSP_Template” JSP.

	2. Upon completion of the initial review of the PS&E, the reviewer will provide review comments to the project manager by e-mail and request the district’s response. The districts will email the reviewer their response to the reviewer’s comments. The district will also email a marked up copy of the estimate showing any changes to be made to the estimate. The district will inform the reviewer of any sheets that need to be deleted for revisions to the plans and also inform the reviewer when the revised sheets are available for review.		2. Upon completion of the initial review of the PS&E, the reviewer will provide review comments to the project manager by e-mail and request the district’s response. The districts will email the reviewer their response to the reviewer’s comments. The district will also email a marked up copy of the estimate showing any changes to be made to the estimate. The district will inform the reviewer of any sheets that need to be deleted for revisions to the plans and also inform the reviewer when the revised sheets are available for review.

Hoskir: /* 237.9.1 PS&E Submittal for Letting */ updated link to Project Review Checklist

2024-05-06T13:21:20Z

237.9.1 PS&E Submittal for Letting: updated link to Project Review Checklist

← Older revision		Revision as of 08:21, 6 May 2024
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	* [[media:D-15 2013.doc\|Form D-15, Equipment and Materials List]]		* [[media:D-15 2013.doc\|Form D-15, Equipment and Materials List]]
	* [[media:237.9-MHTC_Agenda_Item_Checklist-January_2023.dotx\|Conflict of Interest Form (MHTC Agenda Checklist)]]		* [[media:237.9-MHTC_Agenda_Item_Checklist-January_2023.dotx\|Conflict of Interest Form (MHTC Agenda Checklist)]]
	* [~~[media~~:~~124~~.2.~~4 Project Reviewing Checklist~~.~~docx\|~~Project ~~Reviewing~~ Checklist]]		* [https://epg.modot.org/forms/general_files/DE/Project_Review_Checklist.pdf Project Review Checklist]
	</div>		</div>

Hoskir: /* 237.9.3.2 Required Information for Submittal */ updated per RR3826

2024-02-05T17:29:00Z

237.9.3.2 Required Information for Submittal: updated per RR3826

← Older revision		Revision as of 12:29, 5 February 2024
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	:::* [https://epg.modot.org/index.php?title=616.14_Work_Zone_Safety_and_Mobility_Policy#616.14.10_Transportation_Management_Plan Transportation Management Plan]		:::* [https://epg.modot.org/index.php?title=616.14_Work_Zone_Safety_and_Mobility_Policy#616.14.10_Transportation_Management_Plan Transportation Management Plan]
	:::* [[237.14 Electronic Design Data Delivery (BIM Deliverables)\|Electronic Design Data]]		:::* [[237.14 Electronic Design Data Delivery (BIM Deliverables)\|Electronic Design Data]]
	:::* [~~[media~~:~~Bridge Blasting and Painting Packet 2-21-2023~~.pdf\|Bridge Blasting and Painting Packet]] (and consult [[:Category:1081 Coating of Structural Steel\|EPG 1081 Coating of Structural Steel]]).		:::* [https://epg.modot.org/forms/general_files/DE/ENV/Bridge_Blasting_and_Painting_Packet.pdf Bridge Blasting and Painting Packet] (and consult [[:Category:1081 Coating of Structural Steel\|EPG 1081 Coating of Structural Steel]]).

	::'''*''' This form is available via Word templates.		::'''*''' This form is available via Word templates.

Hoskir: /* 237.9.3.1 Schedule for Submittal */ updated links to due dates per email from Dannica S-T.

2023-11-21T17:03:48Z

237.9.3.1 Schedule for Submittal: updated links to due dates per email from Dannica S-T.

← Older revision		Revision as of 12:03, 21 November 2023
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	===237.9.3.1 Schedule for Submittal===		===237.9.3.1 Schedule for Submittal===
	All PS&E information should be saved and available in ProjectWise, eProjects, and uploaded into WebTransport by the [~~[media~~:~~237~~.9.~~3-Due_Dates_2023~~.pdf\|PS&E Due Date Chart]]. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) The project manager shall notify Design that the final plans are ready for processing by sending an email to the following address:		All PS&E information should be saved and available in ProjectWise, eProjects, and uploaded into WebTransport by the [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf PS&E Due Date Chart]. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) The project manager shall notify Design that the final plans are ready for processing by sending an email to the following address:

	::[mailto:plan.submittal@modot.mo.gov plan.submittal@modot.mo.gov ].		::[mailto:plan.submittal@modot.mo.gov plan.submittal@modot.mo.gov ].

Hoskir: /* 237.9.3 PS&E Submittal Guidelines */ updated links to due dates per email from Dannica S-T.

2023-11-21T17:02:36Z

237.9.3 PS&E Submittal Guidelines: updated links to due dates per email from Dannica S-T.

← Older revision		Revision as of 12:02, 21 November 2023
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	==237.9.3 PS&E Submittal Guidelines==		==237.9.3 PS&E Submittal Guidelines==

	All plans, specifications and estimates (PS&E), must be uploaded into WebTransport, saved to ProjectWise, and saved to eProjects no later than their due date found on the [~~[media~~:~~237~~.9.~~3-Due_Dates_2023~~.pdf\|PS&E Due Date Chart]] on the Bidding and Contract Services SharePoint site. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) FHWA has selected projects to be reviewed and approved by FHWA before they can be advertised. These projects are called Projects of Division Interest (PoDI) projects. PoDI projects and projects designed for the US Forest Service must be received in Central Office Design no later than 14 weeks prior to the bid opening date. A [[:Category:123 Federal-Aid Highway Program#123.1.1 FHWA Oversight - National Highway System\|list of the PoDI projects]] is available on the Bidding and Contract Services SharePoint site. This will provide the minimum amount of time required for processing and obtaining FHWA’s approval, and other required approvals, before advertising the projects for bidding. The deadline for submitting extremely complex projects, or those projects requiring a pre-bid conference, must be coordinated with Bidding and Contract Services Section. All right of way clearances, utility adjustments, permits, agreements, bridge designs, archaeological and environmental matters, etc., are to be completed prior to the submission of plans for the bid opening. If these items are not complete at the time of the PS&E submittal, the project will be identified as late on the Division Tracker Measure. The following describes the process for electronically submitting all PS&E documents to Central Office Design for processing.		All plans, specifications and estimates (PS&E), must be uploaded into WebTransport, saved to ProjectWise, and saved to eProjects no later than their due date found on the [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf PS&E Due Date Chart] on the Bidding and Contract Services SharePoint site. (Those outside of MoDOT may want to consult MoDOT's [https://www.modot.org/bid-opening-info Bid Opening Info website].) FHWA has selected projects to be reviewed and approved by FHWA before they can be advertised. These projects are called Projects of Division Interest (PoDI) projects. PoDI projects and projects designed for the US Forest Service must be received in Central Office Design no later than 14 weeks prior to the bid opening date. A [[:Category:123 Federal-Aid Highway Program#123.1.1 FHWA Oversight - National Highway System\|list of the PoDI projects]] is available on the Bidding and Contract Services SharePoint site. This will provide the minimum amount of time required for processing and obtaining FHWA’s approval, and other required approvals, before advertising the projects for bidding. The deadline for submitting extremely complex projects, or those projects requiring a pre-bid conference, must be coordinated with Bidding and Contract Services Section. All right of way clearances, utility adjustments, permits, agreements, bridge designs, archaeological and environmental matters, etc., are to be completed prior to the submission of plans for the bid opening. If these items are not complete at the time of the PS&E submittal, the project will be identified as late on the Division Tracker Measure. The following describes the process for electronically submitting all PS&E documents to Central Office Design for processing.

	===237.9.3.1 Schedule for Submittal===		===237.9.3.1 Schedule for Submittal===