106.20 Reporting - Revision history

Smithk: /* 106.20.1.1 Automation Section */ Per CM, deleted archaic "Automation Section" guidance

2021-12-06T19:03:36Z

106.20.1.1 Automation Section: Per CM, deleted archaic "Automation Section" guidance

← Older revision		Revision as of 14:03, 6 December 2021
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	===106.20.1.1 Automation Section===		===106.20.1.1 Automation Section===
	~~Guidelines for using AASHTOWARE AWP are located in the [http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section], (the former Materials Manual Volume 3).~~

	{\|style="padding: 0.3em; margin-left:~~2px~~; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="~~250px~~" align="right"		{\|style="padding: 0.3em; margin-left:10px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="260px" align="right"
	\|-		\|-
	\|'''~~Link to Automation Section~~'''		\|'''Useful Links'''
	\|-		\|-
	\|[~~http~~:~~//contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section~~]		\|[[:Category:101 Standard Forms#Quick Reference Guides (QRGs)\|Quick Reference Guides]]
	\|-		\|-
	\|[https://epg.modot.org/forms/CM/Sample_Record_General.docx Sample Record General Information]		\|[https://epg.modot.org/forms/CM/Sample_Record_General.docx Sample Record General Information]
	\|}		\|}
			Guidelines for using AASHTOWARE AWP are located in the [[:Category:101 Standard Forms#Quick Reference Guides (QRGs)\|Quick Reference Guides]].
	~~These instructions and comments~~ are ~~not intended to supersede the intent of the sampling, testing or inspection procedures of Construction Inspection Guidelines or Laboratory Testing Guidelines found elsewhere~~ in the ~~Engineering Policy Guide~~.

	Automation is a tool to facilitate the accumulation of data related to sampling, testing and inspection procedures. When automation services are not available to record data, alternate means must be used so the sampling, testing and inspection processes can continue. Any alternate means must be a permanent record, even if the data is subsequently transferred into the automation system.		Automation is a tool to facilitate the accumulation of data related to sampling, testing and inspection procedures. When automation services are not available to record data, alternate means must be used so the sampling, testing and inspection processes can continue. Any alternate means must be a permanent record, even if the data is subsequently transferred into the automation system.

Smithk: Updated CM website links (for increased security)

2021-10-21T16:24:52Z

Updated CM website links (for increased security)

← Older revision		Revision as of 11:24, 21 October 2021
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	\|[http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section]		\|[http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section]
	\|-		\|-
	\|[~~http~~://epg.modot.~~mo.gov~~/forms/CM/Sample_Record_General.docx Sample Record General Information]		\|[https://epg.modot.org/forms/CM/Sample_Record_General.docx Sample Record General Information]
	\|}		\|}

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	==106.20.6 Material Transfer Reports==		==106.20.6 Material Transfer Reports==
	When there is an excess of material reported to one contract that needs to be reported to a different contract(s), the contractor must submit a [~~http~~://epg.modot.~~mo.gov~~/forms/CM/Request_to_Transfer_Inspected_Matl.pdf “Material Transfer Request”] form to the district responsible for the original contract. Once received, personnel should evaluate the request to ensure the quantity requested to transfer is available. After the request is verified and approved, transfer actions shall be documented by the following steps:		When there is an excess of material reported to one contract that needs to be reported to a different contract(s), the contractor must submit a [https://epg.modot.org/forms/CM/Request_to_Transfer_Inspected_Matl.pdf “Material Transfer Request”] form to the district responsible for the original contract. Once received, personnel should evaluate the request to ensure the quantity requested to transfer is available. After the request is verified and approved, transfer actions shall be documented by the following steps:

	:'''a.''' The pertinent sample record(s) should be unauthorized and Remark Type “Materials Transfer” selected. In the Remarks, add the current date, userid of the user responsible for making the changes and a description of the transfer. (E.g. “20200629 – userid - 203 lbs. transferred from 190112-A10 to 190529-A15. Transfer request form stored in eProjects under J1P2209”.)		:'''a.''' The pertinent sample record(s) should be unauthorized and Remark Type “Materials Transfer” selected. In the Remarks, add the current date, userid of the user responsible for making the changes and a description of the transfer. (E.g. “20200629 – userid - 203 lbs. transferred from 190112-A10 to 190529-A15. Transfer request form stored in eProjects under J1P2209”.)

Smithk: Per CM, removed archaic SiteManager info and replaced with AASHTOWARE info

2021-10-01T12:59:42Z

Per CM, removed archaic SiteManager info and replaced with AASHTOWARE info

← Older revision		Revision as of 07:59, 1 October 2021
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	==106.20.1 [[:Category:101 Standard Forms#AASHTOWare Project Quick Reference Guides (QRGs)\|AASHTOWARE Project (AWP)]]==		==106.20.1 [[:Category:101 Standard Forms#AASHTOWare Project Quick Reference Guides (QRGs)\|AASHTOWARE Project (AWP)]]==

	MoDOT implemented AASHTOWARE Project (AWP) as the data recording/handling instrument. It makes electronic reports available to designated construction project personnel who are using AWP as the project tool. The same information is also available electronically to authorized individuals who wish to access the SM program, including supervisory personnel. Summary reports have been developed in Cognos. There are still many uses for hard copy reports for such areas as Maintenance, General Services, non-AWP projects and others, where Materials has the responsibility of making an official statement about a material for the purposes of authorizing use or payment. As the use of AWP advances, every effort should be made to utilize the Free Form abilities of it to generate reports. This will provide an electronic history file of the report for future reference. For all hard copies, the distributions as listed in this article should continue to be noted within the report body. The hard copy may be the only way the interested parties will have access to the information. In the event that there is some question with AWP as to who should be notified, these distributions may also be informative. It is not necessary to make hard copies for the State Construction and Materials Engineer except when requested or when so stated in this article. At the present time, hard copies to a specific project are not required by any district.		MoDOT implemented AASHTOWARE Project (AWP) as the data recording/handling instrument. It makes electronic reports available to designated construction project personnel who are using AWP as the project tool. The same information is also available electronically to authorized individuals who wish to access the AWP program, including supervisory personnel. Summary reports have been developed in Cognos. There are still many uses for hard copy reports for such areas as Maintenance, General Services, non-AWP projects and others, where Materials has the responsibility of making an official statement about a material for the purposes of authorizing use or payment. As the use of AWP advances, every effort should be made to utilize the Free Form abilities of it to generate reports. This will provide an electronic history file of the report for future reference. For all hard copies, the distributions as listed in this article should continue to be noted within the report body. The hard copy may be the only way the interested parties will have access to the information. In the event that there is some question with AWP as to who should be notified, these distributions may also be informative. It is not necessary to make hard copies for the State Construction and Materials Engineer except when requested or when so stated in this article. At the present time, hard copies to a specific project are not required by any district.

	===106.20.1.1 Automation Section===		===106.20.1.1 Automation Section===

Smithk: Per CM, removed archaic SiteManager info and replaced with AASHTOWARE info

2021-09-10T19:14:16Z

Per CM, removed archaic SiteManager info and replaced with AASHTOWARE info

Smithk: /* 106.20.6 Material Transfer Reports */

2020-07-14T17:55:52Z

106.20.6 Material Transfer Reports

← Older revision		Revision as of 12:55, 14 July 2020
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	:'''c.''' If the transfer request involves a contract outside of the district responsible for the original contract, communication must occur between all districts involved before action is taken.		:'''c.''' If the transfer request involves a contract outside of the district responsible for the original contract, communication must occur between all districts involved before action is taken.

	:'''d.''' If the originating contract is closed and locked in AWP, a request to ~~re-open~~ the contract must be sent to redev@modot.mo.gov before the record can be unauthorized. A follow-up email once the sample record has been adjusted and the record reauthorized must also be sent to let them know the contract can be ~~re-closed~~.		:'''d.''' If the originating contract is closed and locked in AWP, a request to reopen the contract must be sent to redev@modot.mo.gov before the record can be unauthorized. A follow-up email once the sample record has been adjusted and the record reauthorized must also be sent to let them know the contract can be reclosed.

	:'''e.''' File the original Transfer Request form in eProjects.		:'''e.''' File the original Transfer Request form in eProjects.

Smithk: /* 106.20.6 Material Transfer Reports */

2020-07-14T17:53:53Z

106.20.6 Material Transfer Reports

← Older revision		Revision as of 12:53, 14 July 2020
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	When there is an excess of material reported to one contract that needs to be reported to a different contract(s), the contractor must submit a [http://epg.modot.mo.gov/forms/CM/Request_to_Transfer_Inspected_Matl.pdf “Material Transfer Request”] form to the district responsible for the original contract. Once received, personnel should evaluate the request to ensure the quantity requested to transfer is available. After the request is verified and approved, transfer actions shall be documented by the following steps:		When there is an excess of material reported to one contract that needs to be reported to a different contract(s), the contractor must submit a [http://epg.modot.mo.gov/forms/CM/Request_to_Transfer_Inspected_Matl.pdf “Material Transfer Request”] form to the district responsible for the original contract. Once received, personnel should evaluate the request to ensure the quantity requested to transfer is available. After the request is verified and approved, transfer actions shall be documented by the following steps:

	:'''a.''' The pertinent sample record(s) should be unauthorized and Remark Type “Materials Transfer” selected. In the Remarks, add the current date, userid of the user responsible for making the changes and a description of the transfer. ( E.g. “20200629 – userid - 203 lbs. transferred from 190112-A10 to 190529-A15. Transfer request form stored in eProjects under J1P2209”.)		:'''a.''' The pertinent sample record(s) should be unauthorized and Remark Type “Materials Transfer” selected. In the Remarks, add the current date, userid of the user responsible for making the changes and a description of the transfer. (E.g. “20200629 – userid - 203 lbs. transferred from 190112-A10 to 190529-A15. Transfer request form stored in eProjects under J1P2209”.)

	:'''b.''' Modify the sample record “Contract tab” by reducing the quantity reported to original contract and adding the same amount to the new contract added on the same record.		:'''b.''' Modify the sample record “Contract tab” by reducing the quantity reported to original contract and adding the same amount to the new contract added on the same record.

Smithk: /* 106.20.6 Transfer Reports */Per CM, guidance updated to reflect the change to AASHTOWare Project (AWP) from Sitemanager and further clarify the Material Transfer process.

2020-07-14T17:51:50Z

106.20.6 Transfer Reports: Per CM, guidance updated to reflect the change to AASHTOWare Project (AWP) from Sitemanager and further clarify the Material Transfer process.

← Older revision		Revision as of 12:51, 14 July 2020
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	When printed using SM, test results on a sample are reported in the body of the Laboratory report form. The status, regarding acceptance, rejection, or use of the material represented, will be found on the lower part of the report form under "Standard Remarks" provided the appropriate Sample Status was indicated in the report.		When printed using SM, test results on a sample are reported in the body of the Laboratory report form. The status, regarding acceptance, rejection, or use of the material represented, will be found on the lower part of the report form under "Standard Remarks" provided the appropriate Sample Status was indicated in the report.

	==106.20.6 Transfer Reports==		==106.20.6 Material Transfer Reports==
	Transfer ~~reports are issued by~~ the district to transfer approved ~~material from one project to another using SM. Transfer reports~~ shall:		When there is an excess of material reported to one contract that needs to be reported to a different contract(s), the contractor must submit a [http://epg.modot.mo.gov/forms/CM/Request_to_Transfer_Inspected_Matl.pdf “Material Transfer Request”] form to the district responsible for the original contract. Once received, personnel should evaluate the request to ensure the quantity requested to transfer is available. After the request is verified and approved, transfer actions shall be documented by the following steps:

	'''a)''' ~~Show~~ the ~~new project information~~, ~~quantity~~ of ~~material being transferred, and~~ the ~~rationale~~ for ~~acceptance. Test results as shown on~~ the ~~original report can be designated as~~ the ~~rationale~~.		:'''a.''' The pertinent sample record(s) should be unauthorized and Remark Type “Materials Transfer” selected. In the Remarks, add the current date, userid of the user responsible for making the changes and a description of the transfer. ( E.g. “20200629 – userid - 203 lbs. transferred from 190112-A10 to 190529-A15. Transfer request form stored in eProjects under J1P2209”.)

	'''b)''' ~~The identification number of~~ the original ~~report is shown under “Link to”~~.		:'''b.''' Modify the sample record “Contract tab” by reducing the quantity reported to original contract and adding the same amount to the new contract added on the same record.

	'''c)''' ~~The quantity should be reported as negative on~~ the contract ~~tab adjacent to~~ the ~~source~~ contract, and a ~~positive associated with~~ the ~~destination~~ contract. ~~It is~~ the ~~inspector’s responsibility~~ to ~~confirm there is adequate material available on~~ the ~~source job suitable for transfer~~.		:'''c.''' If the transfer request involves a contract outside of the district responsible for the original contract, communication must occur between all districts involved before action is taken.

			:'''d.''' If the originating contract is closed and locked in AWP, a request to re-open the contract must be sent to redev@modot.mo.gov before the record can be unauthorized. A follow-up email once the sample record has been adjusted and the record reauthorized must also be sent to let them know the contract can be re-closed.

			:'''e.''' File the original Transfer Request form in eProjects.

	==106.20.7 Corrected Reports==		==106.20.7 Corrected Reports==

Smithk: updated link

2019-06-06T17:44:51Z

updated link

← Older revision		Revision as of 12:44, 6 June 2019
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	\|[http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section]		\|[http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section]
	\|-		\|-
	\|[~~[media~~:~~Sample Record General 2013~~.docx\|Sample Record General Information]]		\|[http://epg.modot.mo.gov/forms/CM/Sample_Record_General.docx Sample Record General Information]
	\|}		\|}

Smithk at 13:27, 31 October 2018

2018-10-31T13:27:40Z

← Older revision		Revision as of 08:27, 31 October 2018
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	'''f) Steel.''' The following procedures for steel items will be followed unless the specifications require a greater degree of accuracy or more significant places for a particular property, in which case the number of places required by the specifications are to govern.		'''f) Steel.''' The following procedures for steel items will be followed unless the specifications require a greater degree of accuracy or more significant places for a particular property, in which case the number of places required by the specifications are to govern.

	===<center>''Table 106.20.2.4 Rounding for Steel Items</center>===		===<center>''Table 106.20.2.4 Rounding for Steel Items''</center>===
	{\| border="1" class="wikitable" style="margin: 1em auto 1em auto"		{\| border="1" class="wikitable" style="margin: 1em auto 1em auto"
	\|+ Inch-Pound Units''		\|+ Inch-Pound Units''

Smithk: updated links

2016-06-08T17:55:06Z

updated links

← Older revision		Revision as of 12:55, 8 June 2016
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	{\| border="1" class="wikitable" style="margin: 1em auto 1em auto"		{\| border="1" class="wikitable" style="margin: 1em auto 1em auto"
	\|+ ''Inch-Pound Units''		\|+ ''Inch-Pound Units''
	! style="background:#BEBEBE"\|[http://www.modot.~~mo.gov~~/business/standards_and_specs/~~Sec1005~~.pdf Sec 1005]!! style="background:#BEBEBE"\| Calculated Gradation!! style="background:#BEBEBE"\| Reported Gradation		! style="background:#BEBEBE"\|[http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=14 Sec 1005]!! style="background:#BEBEBE"\| Calculated Gradation!! style="background:#BEBEBE"\| Reported Gradation
	\|-		\|-
	\|Pass 1 in. sieve \|\| align="center"\| 99.5 \|\| align="center"\| 100		\|Pass 1 in. sieve \|\| align="center"\| 99.5 \|\| align="center"\| 100
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	\|colspan="3" align="center"\|''SI Units''		\|colspan="3" align="center"\|''SI Units''
	\|-		\|-
	! style="background:#BEBEBE"\|[http://www.modot.~~mo.gov~~/business/standards_and_specs/~~Sec1005~~.pdf Sec 1005]!! style="background:#BEBEBE"\| Calculated Gradation!! style="background:#BEBEBE"\| Reported Gradation		! style="background:#BEBEBE"\|[http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=14 Sec 1005]!! style="background:#BEBEBE"\| Calculated Gradation!! style="background:#BEBEBE"\| Reported Gradation
	\|-		\|-
	\|Pass 25.0 mm. sieve \|\| align="center"\| 99.5 \|\| align="center"\| 100		\|Pass 25.0 mm. sieve \|\| align="center"\| 99.5 \|\| align="center"\| 100

← Older revision		Revision as of 14:14, 10 September 2021
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	==106.20.1 [~~http~~:~~//wwwi/intranet/cm/siteManager.htm SiteManager~~ (SM)]==		==106.20.1 [[:Category:101 Standard Forms#AASHTOWare Project Quick Reference Guides (QRGs)\|AASHTOWARE Project (AWP)]]==

	MoDOT implemented ~~AASHTO SM~~ as the data recording/handling instrument. It makes electronic reports available to designated construction project personnel who are using SM as the project tool. The same information is also available electronically to authorized individuals who wish to access the SM program, including supervisory personnel. Summary reports have been developed in Cognos. There are still many uses for hard copy reports for such areas as Maintenance, General Services, non-SM projects and others, where Materials has the responsibility of making an official statement about a material for the purposes of authorizing use or payment. As the use of SM advances, every effort should be made to utilize the Free Form abilities of it to generate reports. This will provide an electronic history file of the report for future reference. For all hard copies, the distributions as listed in this article should continue to be noted within the report body. The hard copy may be the only way the interested parties will have access to the information. In the event that there is some question with SM as to who should be notified, these distributions may also be informative. It is not necessary to make hard copies for the State Construction and Materials Engineer except when requested or when so stated in this article. At the present time, hard copies to a specific project are not required by any district.		MoDOT implemented AASHTOWARE Project (AWP) as the data recording/handling instrument. It makes electronic reports available to designated construction project personnel who are using AWP as the project tool. The same information is also available electronically to authorized individuals who wish to access the SM program, including supervisory personnel. Summary reports have been developed in Cognos. There are still many uses for hard copy reports for such areas as Maintenance, General Services, non-AWP projects and others, where Materials has the responsibility of making an official statement about a material for the purposes of authorizing use or payment. As the use of AWP advances, every effort should be made to utilize the Free Form abilities of it to generate reports. This will provide an electronic history file of the report for future reference. For all hard copies, the distributions as listed in this article should continue to be noted within the report body. The hard copy may be the only way the interested parties will have access to the information. In the event that there is some question with AWP as to who should be notified, these distributions may also be informative. It is not necessary to make hard copies for the State Construction and Materials Engineer except when requested or when so stated in this article. At the present time, hard copies to a specific project are not required by any district.

	===106.20.1.1 Automation Section===		===106.20.1.1 Automation Section===
	Guidelines for using ~~AASHTO SM~~ are located in the [http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section], (the former Materials Manual Volume 3).		Guidelines for using AASHTOWARE AWP are located in the [http://contribute.modot.mo.gov/business/materials/pdf/vol_3/MMV3CONT.pdf Automation Section], (the former Materials Manual Volume 3).

	{\|style="padding: 0.3em; margin-left:2px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="250px" align="right"		{\|style="padding: 0.3em; margin-left:2px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="250px" align="right"
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	Automation is a tool to facilitate the accumulation of data related to sampling, testing and inspection procedures. When automation services are not available to record data, alternate means must be used so the sampling, testing and inspection processes can continue. Any alternate means must be a permanent record, even if the data is subsequently transferred into the automation system.		Automation is a tool to facilitate the accumulation of data related to sampling, testing and inspection procedures. When automation services are not available to record data, alternate means must be used so the sampling, testing and inspection processes can continue. Any alternate means must be a permanent record, even if the data is subsequently transferred into the automation system.

	===106.20.1.2 SM Data===		===106.20.1.2 AWP Data===
	SM data will be retained on the active database for a minimum of nine years after being entered. The files will then be transferred electronically to an archival database and held indefinitely or until changes in technology make the archived files inaccessible.		AWP data will be retained on the active database for a minimum of nine years after being entered. The files will then be transferred electronically to an archival database and held indefinitely or until changes in technology make the archived files inaccessible.

	===106.20.1.3 Quality Management ~~SiteManager~~ Reporting===		===106.20.1.3 Quality Management AWP Reporting===
	Refer to [[:Category:150 Quality Management\|EPG 150 Quality Management]] for guidance.		Refer to [[:Category:150 Quality Management\|EPG 150 Quality Management]] for guidance.

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	==106.20.3 Remarks==		==106.20.3 Remarks==
	Test reports issued after the testing of a material has been completed require remarks to indicate the status of the material. Remarks should be used to indicate acceptance, qualified acceptance, rejection, sampling condition or any other item of importance regarding the material. Standard remarks are printed by SM based on the “Sample Status”. Specific details on failed samples should be included in General Remarks.		Test reports issued after the testing of a material has been completed require remarks to indicate the status of the material. Remarks should be used to indicate acceptance, qualified acceptance, rejection, sampling condition or any other item of importance regarding the material. Standard remarks are printed by AWP based on the “Sample Status”. Specific details on failed samples should be included in General Remarks.

	==106.20.4 Field Reports==		==106.20.4 Field Reports==
	Acceptance or rejection of a material is based on either field testing or field testing and fabricator, manufacturer, or supplier's certifications. If a certification is used as the basis for acceptance, the SM report shall show Acceptance Method as "CERT" (Certification Review) or "CETE" (Certification and Testing) indicating the certification and the material has been examined and it is believed that the certification is applicable and that the material conforms to contract requirements.		Acceptance or rejection of a material is based on either field testing or field testing and fabricator, manufacturer, or supplier's certifications. If a certification is used as the basis for acceptance, the AWP report shall show Acceptance Method as "CERT" (Certification Review) or "CETE" (Certification and Testing) indicating the certification and the material has been examined and it is believed that the certification is applicable and that the material conforms to contract requirements.

	==106.20.5 Laboratory Reports==		==106.20.5 Laboratory Reports==
	Acceptance or rejection of a material is based on Laboratory and/or field tests or Laboratory and/or field tests and certifications. If a certification is used as a basis for acceptance, this shall be reported under Acceptance Method as "CETE", indicating that, based on the certification and test results, the material represented conforms to contract requirements. Upon request, a Laboratory report form, showing the results obtained on a sample, can be printed from SM and distributed to those members of MoDOT who are concerned with the use of the material. The Laboratory report forms are intended only for interdepartmental use, and test results are not reported on these forms to persons outside MoDOT. When necessary, test results will be reported by letter to persons outside MoDOT.		Acceptance or rejection of a material is based on Laboratory and/or field tests or Laboratory and/or field tests and certifications. If a certification is used as a basis for acceptance, this shall be reported under Acceptance Method as "CETE", indicating that, based on the certification and test results, the material represented conforms to contract requirements. Upon request, a Laboratory report form, showing the results obtained on a sample, can be printed from AWP and distributed to those members of MoDOT who are concerned with the use of the material. The Laboratory report forms are intended only for interdepartmental use, and test results are not reported on these forms to persons outside MoDOT. When necessary, test results will be reported by letter to persons outside MoDOT.

	All inquires concerning test results of samples being tested or previously tested; whether from producers, contractors, or highway personnel from other sections within the department; should be directed to the Laboratory through the district Construction and Materials office or Construction and Materials.		All inquires concerning test results of samples being tested or previously tested; whether from producers, contractors, or highway personnel from other sections within the department; should be directed to the Laboratory through the district Construction and Materials office or Construction and Materials.

	When printed using SM, test results on a sample are reported in the body of the Laboratory report form. The status, regarding acceptance, rejection, or use of the material represented, will be found on the lower part of the report form under "Standard Remarks" provided the appropriate Sample Status was indicated in the report.		When printed using AWP, test results on a sample are reported in the body of the Laboratory report form. The status, regarding acceptance, rejection, or use of the material represented, will be found on the lower part of the report form under "Standard Remarks" provided the appropriate Sample Status was indicated in the report.

	==106.20.6 Material Transfer Reports==		==106.20.6 Material Transfer Reports==
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	'''c)''' Be distributed in the same manner as the original.		'''c)''' Be distributed in the same manner as the original.

	SM reports with errors and not yet authorized can be immediately corrected in SM, making the necessary change and recording the reason under “remarks”. Authorized reports must be corrected with the assistance of Construction and Materials.		AWP reports with errors and not yet authorized can be immediately corrected in AWP, making the necessary change and recording the reason under “remarks”. Authorized reports must be corrected with the assistance of Construction and Materials.

	==106.20.8 Rejected Reports==		==106.20.8 Rejected Reports==
	Reports shall be marked rejected in accordance with [[:Category:101 Standard Forms#Sample Record General Information\|Sample Record General Information]][[image:bulldozer.jpg\|20px]]. If material is rejected and it affects another district, it is important the inspector notify that district of the rejection by telephone or fax. The SM report shall be marked Status Rejected/Fail. The reason for rejection of the material should be indicated in the Free From Test. If a new sample record is to be made to report the replacement material, the Copy Sample function located under the Services pull down menu can to be used.		Reports shall be marked rejected in accordance with [[:Category:101 Standard Forms#Sample Record General Information\|Sample Record General Information]][[image:bulldozer.jpg\|20px]]. If material is rejected and it affects another district, it is important the inspector notify that district of the rejection by telephone or fax. The AWP report shall be marked Status Rejected/Fail. The reason for rejection of the material should be indicated in the Free From Test. If a new sample record is to be made to report the replacement material, the Copy Sample function located under the Services pull down menu can to be used.

	==106.20.9 Certifications==		==106.20.9 Certifications==
	For reports to "General Construction" in the past, certifications were required to be attached to samples submitted to the laboratory. With the change to reporting electronically via SM, it is not required to attach these certifications to the sample ID except for emulsions and cutbacks. The certifications should be examined for compliance, initialed and dated in the upper right corner, and a copy sent to the Chemical Laboratory. The copy sent to the Chemical Laboratory may be included with the sample, sent by mail or faxed. This does not change the method of acceptance as required or required monthly reports. If part of the basis of sampling/inspection is by a certification, that certification is to be examined for compliance by the inspector, approved and attached to the original sample ID/report document or marked with the sample ID number, and kept on file in the district. The ID sheet/report document must indicate the physical location of the certification, e.g., "Certification on file in the District # Operation's office." This certification must be readily identifiable and retrievable upon request.		For reports to "General Construction" in the past, certifications were required to be attached to samples submitted to the laboratory. With the change to reporting electronically via AWP, it is not required to attach these certifications to the sample ID except for emulsions and cutbacks. The certifications should be examined for compliance, initialed and dated in the upper right corner, and a copy sent to the Chemical Laboratory. The copy sent to the Chemical Laboratory may be included with the sample, sent by mail or faxed. This does not change the method of acceptance as required or required monthly reports. If part of the basis of sampling/inspection is by a certification, that certification is to be examined for compliance by the inspector, approved and attached to the original sample ID/report document or marked with the sample ID number, and kept on file in the district. The ID sheet/report document must indicate the physical location of the certification, e.g., "Certification on file in the District # Operation's office." This certification must be readily identifiable and retrievable upon request.

	==106.20.10 Marking Material==		==106.20.10 Marking Material==
Line 222:		Line 222:

	==106.20.11 Internal Material Records==		==106.20.11 Internal Material Records==
	Since it is not always practical to capture all details of a project or inspection in SM, written documentation of some form may be necessary in addition to capturing data in SM.		Since it is not always practical to capture all details of a project or inspection in AWP, written documentation of some form may be necessary in addition to capturing data in AWP.

	===106.20.11.1 Material Diaries===		===106.20.11.1 Material Diaries===
Line 232:		Line 232:

	===106.20.11.3 Laboratory Workcards===		===106.20.11.3 Laboratory Workcards===
	Laboratory workcards have been designed to facilitate the recording of test data, computations, and results not recorded in SM. These forms shall be used where applicable, and the individual performing the testing shall initial the form. When additional sheets are required, they shall be securely attached to the form and considered as an integral portion of the form. After the materials have been reported, the workcards will be filed and maintained in the Laboratory for three years and then transferred to Central Office archives for a period of five years.		Laboratory workcards have been designed to facilitate the recording of test data, computations, and results not recorded in AWP. These forms shall be used where applicable, and the individual performing the testing shall initial the form. When additional sheets are required, they shall be securely attached to the form and considered as an integral portion of the form. After the materials have been reported, the workcards will be filed and maintained in the Laboratory for three years and then transferred to Central Office archives for a period of five years.

	===106.20.11.4 Material File Retention===		===106.20.11.4 Material File Retention===
	Project-specific material files will be maintained in the ~~Contract Information Archive by the District Construction and Materials personnel~~. The files stored in ~~Contract Information Archive~~ are ~~burned to a cd and~~ archived for a total of 11 years following final acceptance of the job.		Project-specific material files will be maintained in the eProjects Record Center. The files stored in eProjects are archived for a total of 11 years following final acceptance of the job.

	===106.20.11.5 Important Correspondence===		===106.20.11.5 Important Correspondence===