102.2 Contractor Performance Rating System - Revision history

Hoskir: updated link to CPRQuestionnaire

2023-09-08T14:55:43Z

updated link to CPRQuestionnaire

← Older revision		Revision as of 09:55, 8 September 2023
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	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[https://epg.modot.org/~~files~~/f/~~f2/CPR_AWP_2022_Version~~.pdf Contractor Performance Questionnaire]		\|[https://epg.modot.org/forms/CM/CPRQuestionnaire.pdf Contractor Performance Questionnaire]
	\|-		\|-
	\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]		\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]

Hallej1 at 11:54, 4 August 2022

2022-08-04T11:54:56Z

← Older revision		Revision as of 06:54, 4 August 2022
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	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[https://epg.modot.org/files/c/cd/CPR_AWP_2022_Version.pdf Contractor Performance Questionnaire]		\|[https://epg.modot.org/files/f/f2/CPR_AWP_2022_Version.pdf Contractor Performance Questionnaire]
	\|-		\|-
	\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]		\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]

Hallej1 at 11:54, 4 August 2022

2022-08-04T11:54:13Z

← Older revision		Revision as of 06:54, 4 August 2022
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	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[https://epg.modot.org/files/c/cd/~~CPRQuestionnaire~~.pdf Contractor Performance Questionnaire]		\|[https://epg.modot.org/files/c/cd/CPR_AWP_2022_Version.pdf Contractor Performance Questionnaire]
	\|-		\|-
	\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]		\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]

Hallej1 at 19:22, 2 August 2022

2022-08-02T19:22:16Z

← Older revision		Revision as of 14:22, 2 August 2022
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	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[~~http~~://epg.modot.~~mo.gov~~/~~forms~~/CM/CPRQuestionnaire.pdf Contractor Performance Questionnaire]		\|[https://epg.modot.org/files/c/cd/CPRQuestionnaire.pdf Contractor Performance Questionnaire]
	\|-		\|-
	\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]		\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]

Smithk: /* 102.2.5 Contractor Recognition */ Per CM, clarified the conditions for contractors to receive an award based on their contractor performance rating

2022-04-25T17:27:30Z

102.2.5 Contractor Recognition: Per CM, clarified the conditions for contractors to receive an award based on their contractor performance rating

← Older revision		Revision as of 12:27, 25 April 2022
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	'''Low Volume Contractors''' are the remaining contractors. They typically complete 3 to 5% of total dollar volume.		'''Low Volume Contractors''' are the remaining contractors. They typically complete 3 to 5% of total dollar volume.

	Contractors eligible for recognition must complete greater than 2% of Low Volume Contractor group total dollar volume and have an overall rating of above average. Group Overall Top Achievers are recognized by a plaque displayed in MoDOT’s Central Office Lobby and with a plaque presented at Annual MoDOT / Associated General Contractor (AGC) Meeting routinely held each fall. Group ~~"Category" Top Achievers~~ receive a certificate of recognition at the annual MoDOT/AGC COOP meeting.		Contractors eligible for recognition must complete greater than 2% of Low Volume Contractor group total dollar volume and have an overall rating of above average. Group Overall Top Achievers are recognized by a plaque displayed in MoDOT’s Central Office Lobby and with a plaque presented at Annual MoDOT / Associated General Contractor (AGC) Meeting routinely held each fall. The contractors with the top five Overall ratings of each Group receive a certificate of recognition at the annual MoDOT/AGC COOP meeting.

	==102.2.6 Contractor Discipline==		==102.2.6 Contractor Discipline==

Smithk: Per CM, updated link for Contractor Performance Evaluation System

2022-01-10T14:50:38Z

Per CM, updated link for Contractor Performance Evaluation System

← Older revision		Revision as of 09:50, 10 January 2022
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	\|[http://epg.modot.mo.gov/forms/CM/CPRQuestionnaire.pdf Contractor Performance Questionnaire]		\|[http://epg.modot.mo.gov/forms/CM/CPRQuestionnaire.pdf Contractor Performance Questionnaire]
	\|-		\|-
	\|[~~http~~://~~p0004~~/~~ContractorRating~~/~~displayLogin~~.do Contractor Performance Evaluation System]		\|[https://webprod.dot.missouri/AWPContractorRating/displayInitial.do?formAction=&id= Contractor Performance Evaluation System]
	\|}		\|}

Smithk: Per CM, new clarification provided about when contractor ratings can be shared and when references can be made.

2021-04-23T12:50:04Z

Per CM, new clarification provided about when contractor ratings can be shared and when references can be made.

← Older revision		Revision as of 07:50, 23 April 2021
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	\|[http://p0004/ContractorRating/displayLogin.do Contractor Performance Evaluation System]		\|[http://p0004/ContractorRating/displayLogin.do Contractor Performance Evaluation System]
	\|}		\|}
	~~== ==~~
	The [http://www.sos.mo.gov/adrules/csr/current/7csr/7c10-10.pdf Missouri Code of State Regulations] governs the Contractor Performance Rating System. While this system is not mentioned in the specifications, changes in specifications and areas of emphasis warrant periodic changes to the evaluation process and the administrative rules are routinely changed to improve the system.		The [http://www.sos.mo.gov/adrules/csr/current/7csr/7c10-10.pdf Missouri Code of State Regulations] governs the Contractor Performance Rating System. While this system is not mentioned in the specifications, changes in specifications and areas of emphasis warrant periodic changes to the evaluation process and the administrative rules are routinely changed to improve the system.

	The Construction and Materials Division is charged with tracking contractor performance. The Commission is informed of contractors being recognized for outstanding performance as well as those being disciplined for less than satisfactory performance after the State Construction and Materials Engineer completes reviews and the Chief Engineer gives approval.		The Construction and Materials Division is charged with tracking contractor performance. The Commission is informed of contractors being recognized for outstanding performance as well as those being disciplined for less than satisfactory performance after the State Construction and Materials Engineer completes reviews and the Chief Engineer gives approval.
	~~[[image:102.2.1.jpg\|right\|250px]]~~
	The project performance evaluation is provided at the project preconstruction conference and at the start of each year. Project performance measurements are known at the beginning of each evaluation period.		The project performance evaluation is provided at the project preconstruction conference and at the start of each year. Project performance measurements are known at the beginning of each evaluation period.

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	The reporting period for the annual performance project evaluation is the calendar year, January 1 through December 31 with the report for each active project due on February 1 of the following year. Final reports on projects completed during the calendar year are due 30 days after project acceptance.		The reporting period for the annual performance project evaluation is the calendar year, January 1 through December 31 with the report for each active project due on February 1 of the following year. Final reports on projects completed during the calendar year are due 30 days after project acceptance.
			[[image:102.2.1.jpg\|right\|250px]]
	An Interim Report is completed on all contractors with a disciplinary status and may also be completed at any time, at the discretion of the engineer, for any contractor when a serious concern regarding contractor performance on the project exists. Interim reports are performed at mid-season; either when the work on the project for the year is approximately fifty percent (50%) completed or by September 1, whichever comes first. The interim report provides the contractor an opportunity to improve their ratings before the end of year annual evaluation. The interim report is for informational purposes only.		An Interim Report is completed on all contractors with a disciplinary status and may also be completed at any time, at the discretion of the engineer, for any contractor when a serious concern regarding contractor performance on the project exists. Interim reports are performed at mid-season; either when the work on the project for the year is approximately fifty percent (50%) completed or by September 1, whichever comes first. The interim report provides the contractor an opportunity to improve their ratings before the end of year annual evaluation. The interim report is for informational purposes only.

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	The project Overall rating is the average of the categories rated.		The project Overall rating is the average of the categories rated.

	The contractor’s annual performance summary is the weighted average of the individual project’s overall and category ratings, i.e., $10 M of completed work on one project will carry twice the weight of $5 M of completed work on a second project.		The contractor’s annual performance summary is the weighted average of the individual project’s overall and category ratings, e.g., $10 M of completed work on one project will carry twice the weight of $5 M of completed work on a second project.

	Statistical analysis is used to identify the system's performance levels:		Statistical analysis is used to identify the system's performance levels:
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	The Contractor Performance Rating (CPR) process in the Code of State Regulations requires the use of certified mail to communicate performance results with contractors. This is a legal requirement that is only required when final results are reviewed by the Division Office and contractors are being notified they will be placed on probation or suspended from bidding. The Resident Engineer can provide the initial results to contractors by electronic means or mail. The RE will need to obtain an electronic confirmation or written receipt from contractors that they have received it. The confirmation of receipt shall be entered into e-projects.		The Contractor Performance Rating (CPR) process in the Code of State Regulations requires the use of certified mail to communicate performance results with contractors. This is a legal requirement that is only required when final results are reviewed by the Division Office and contractors are being notified they will be placed on probation or suspended from bidding. The Resident Engineer can provide the initial results to contractors by electronic means or mail. The RE will need to obtain an electronic confirmation or written receipt from contractors that they have received it. The confirmation of receipt shall be entered into e-projects.

			==102.2.8 Performance Rating Privacy==

			Contractor performance rating information should not be posted or shared publicly. A contractor may request and receive their own rating information. Any requests from others for contractor performance ratings information should be made through an official Sunshine Request for information.

			==102.2.9 Contractor Referrals==

			If I receive a referral request on a contractor from another state DOT or another contracting agency what should I do?

			As a courtesy we like to help other agencies as they are doing their research to pre-qualify a contractor or consultant. Therefore, you can respond to these inquiries. However, it is important that you keep your responses specific to the information requested and not offer opinion or endorsements. Examples of information MoDOT provides are what project they worked on, what dates, type of work performed, etc. Do not offer any personal opinions such as “They did really good work” or “I think they are awesome and would love to work with them again!”. You should answer the questions asked but not volunteer any additional information other than what was requested. If something looks unusual or suspicious consult with Construction and Materials Division before responding.

			==102.2.10 Contractor Endorsements==

			MoDOT employees should not give endorsements or advertise for a contractor or supplier. This could be construed as favoritism and a conflict of interest.




	[[Category:102 Bidding Requirements and Conditions]]		[[Category:102 Bidding Requirements and Conditions]]

Smithk: /* 102.2.6 Contractor Discipline */

2021-04-20T16:16:19Z

102.2.6 Contractor Discipline

← Older revision		Revision as of 11:16, 20 April 2021
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	:*Prosecution & Progress		:*Prosecution & Progress
	:*Contract Compliance		:*Contract Compliance
	:*Overall		:*Overall.

	An unacceptable Contract Administration rating will not by itself bring disciplinary actions unless the category rating results in an unacceptable Overall rating.		An unacceptable Contract Administration rating will not by itself bring disciplinary actions unless the category rating results in an unacceptable Overall rating.

Smithk: Per CM, minor clarification

2020-01-30T15:56:39Z

Per CM, minor clarification

← Older revision		Revision as of 10:56, 30 January 2020
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	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[http://epg.modot.mo.gov/forms/CM/CPRQuestionnaire.pdf Contractor Performance Questionnaire]~~, 2016 version~~		\|[http://epg.modot.mo.gov/forms/CM/CPRQuestionnaire.pdf Contractor Performance Questionnaire]
	\|-		\|-
	\|[http://p0004/ContractorRating/displayLogin.do Contractor Performance Evaluation System]		\|[http://p0004/ContractorRating/displayLogin.do Contractor Performance Evaluation System]

EPGsysop: /* 102.2.7 Performance Discussion */ Per CM, guidance for when certified mail is necessary for the Contractor Performance Rating replaced older guidance.

2018-04-27T15:29:45Z

102.2.7 Performance Discussion: Per CM, guidance for when certified mail is necessary for the Contractor Performance Rating replaced older guidance.

← Older revision		Revision as of 10:29, 27 April 2018
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	==102.2.7 Performance Discussion==		==102.2.7 Performance Discussion==

	The ~~resident engineer must discuss~~ performance with the ~~contractor~~. ~~If performance deficiencies exist, the contractor needs the time during the remainder of the season to~~ provide the ~~opportunity~~ to ~~improve their ratings for the year~~. The ~~department does not want a contractor disciplined at the end of a construction season without assurances efforts were made~~ to ~~timely communicate any poor performance. It is not MoDOT’s intent~~ or ~~desire to disqualify~~ contractors ~~but~~ it ~~must insist on quality construction and timely completion~~ of projects.		The Contractor Performance Rating (CPR) process in the Code of State Regulations requires the use of certified mail to communicate performance results with contractors. This is a legal requirement that is only required when final results are reviewed by the Division Office and contractors are being notified they will be placed on probation or suspended from bidding. The Resident Engineer can provide the initial results to contractors by electronic means or mail. The RE will need to obtain an electronic confirmation or written receipt from contractors that they have received it. The confirmation of receipt shall be entered into e-projects.

	[[Category:102 Bidding Requirements and Conditions]]		[[Category:102 Bidding Requirements and Conditions]]